Facilities Management Services Tender – London and Essex

Facilities Management Services Tender – London and Essex

The tender is for the provision of facilities management services across all locations within the Learning in Harmony Trust.

United Kingdom-London: Facilities management services

2019/S 056-129694

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Learning in Harmony Trust
Kirton Road
London
E13 9BT
United Kingdom
Contact person: Lucy Gittins
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
NUTS code: UKI41

Internet address(es):Main address: https://lihtrust.uk/index.asp

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/minervapcs/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/minervapcs/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Education Institute

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Learning in Harmony Trust — Facilities Management Services

Reference number: MPN-10114

II.1.2)Main CPV code

79993100

II.1.3)Type of contract

Services

II.1.4)Short description:

Learning in Harmony Trust is a Multi Academy Trust (MAT) comprising 8 Academies; 5 across 7 locations in the London Borough of Newham and a further 3 in Southend, Essex. The tender is for the provision of facilities management services across all locations within the Trust. This includes, but is not limited to, onsite support of various facilities and statutory compliance, management support, helpdesk support and emergency breakdowns. The core facilities management contract has an annual value of 165 000 GBP. In addition to this, the Trust has historically spent 400 000 GBP per annum on reactive maintenance and repairs. The appointment of the successful tenderer will be made in order to ensure a new contract for facilities management is in place for 4.11.2019. The contract is being offered for an initial 3 years with 2 possible extensions of 12 months each.

II.1.5)Estimated total value

Value excluding VAT: 2 825 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI41
Main site or place of performance:

Learning in Harmony Trust, c/o Upton Cross Primary School, Kirton Road, London, E13 9BT.

II.2.4)Description of the procurement:

Learning in Harmony Trust is a Multi Academy Trust (MAT) comprising 8 Academies; 5 across 7 locations in the London Borough of Newham and a further 3 in Southend, Essex. The tender is for the provision of facilities management services across all locations within the Trust. This includes, but is not limited to, onsite support of various facilities and statutory compliance, management support, helpdesk support and emergency breakdowns. The core facilities management contract has an annual value of 165 000 GBP. In addition to this, the Trust has historically spent 400 000 GBP per annum on reactive maintenance and repairs. The appointment of the successful tenderer will be made in order to ensure a new contract for facilities management is in place for 4.11.2019. The contract is being offered for an initial 3 years with 2 possible extensions of 12 months each.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 825 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

A maximum of 5 suppliers per lot will be taken forward to the invitation to tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the invitation to tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the invitation to tender stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/04/2019
Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 20/05/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

This is a best estimate of the date, time and location based on what is known at the time of despatch of this notice.

VI.4)Procedures for review

VI.4.1)Review body

Please refer to Section VI.4.3)
Please refer to Section VI.4.3)
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Learning in Harmony Trust will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/03/2019

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