Facilities Management Services Tender London

Facilities Management Services Tender London

City Lit reserves the right (at its absolute discretion) to require the successful contractor to cease providing the facilities management services (in whole or in part) at either or both f these buildings, to provide the facilities management services at alternative premises of City Lit in place of these buildings and /or to extend the facilities management services under the contract to additional premises of City Lit.

United Kingdom-London: Building and facilities management services

2014/S 124-221122

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City Literary Institute
1-10 Keeley Street
For the attention of: Richard Kelly
WC2B 4BA London
UNITED KINGDOM
Telephone: +44 2074922581
E-mail: fm-tender@citylit.ac.uk

Internet address(es):

General address of the contracting authority: http://www.citylit.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Provision of Facilities Management Services to multiple buldings.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The City Literary Institute (City Lit) is a further education establishment based in central London which primarily provides adult education. City Lit is a company limited by guarantee and is a registered charity. It has been providing quality part-time courses for adults in the heart of London for 90 years. Today it attracts 40,000 students a year who choose up to 5,000 different courses. City Lit is based in a purpose designed building extending over eight floors with two smaller operations facilities nearby. The facilities management services are being re-tendered.
The Contract will apply to the following buildings:
1 – 10 Keeley Street; and
Queens Building, Kingsway
City Lit reserves the right (at its absolute discretion) to require the successful contractor to cease providing the facilities management services (in whole or in part) at either or both f these buildings, to provide the facilities management services at alternative premises of City Lit in place of these buildings and /or to extend the facilities management services under the contract to additional premises of City Lit. City Lit may make such requirements either during the course of the procurement process or during the term of the contract and such requirements shall be subject to the following conditions:
— City Lit may only require the Contractor to provide the facilities management services to other premises in the event that City Lit operates those premises without the benefit of facilities management services provision during the term of the contract;
— City Lit shall not require the contractor to provide the facilities management services to any more than three (3) additional or alternative premises in place of or in addition to those referred to above; and
— the additional or alternative premises shall be located within a 3 mile radius of the buildings referred to above.
City Lit reserves the right to terminate the procurement process at any time at its absolute discretion
Due to the period between tender submission and commencement of the Contract under the anticipated procurement timetable, the minimum time frame during which tenders must maintain their tender shall be 7 months

II.1.6)Common procurement vocabulary (CPV)

79993000799931005000000050700000507100005071100050712000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value noted excludes inflation.
Estimated value excluding VAT: 10 260 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The services are to be provided for a period of 10 years City Lit may decide to extend the initial term by a period of up to five years (60 months) at its absolute discretion

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 23.3.2015. Completion 22.3.2030

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Refer to Memorandum of Information and Pre Qualification Questionnaire.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Refer to Memorandum of Information and Pre Qualification Questionnaire.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Refer to Memorandum of Information and Pre Qualification Questionnaire.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Refer to Memorandum of Information and Pre Qualification Questionnaire.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details will be set out in a Pre Qualification Questionnaire (PQQ) which is available to all parties who wish to respond to this contract notice. The PQQ can be obtained from the main contact identified in I.1 up to and until the date specified in IV3.4. Completed PQQ’s must be submitted to the main contact identified in I.1 by 12:00 noon on 29 July 2014. Further details on submission requirements will be set out in the PQQ. It is the responsibility of the applicant to ensure that they request the PQQ in sufficient time to meet the response deadline. Only tenderers who submit a response to the PQQ will be considered for subsequent phases of this procurement.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to Memorandum of Information and Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required: The Contractor will be required to maintain professional indemnity insurance with a minimum cover of GBP 1 000 000 in respect of each and every claim.
The Contractor will be required to demonstrate an annual turnover greater than 10 times the estimated annual value of this contract.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to Memorandum of Information and Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required:
The Electrician proposed must be NICEIC qualified.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Candidates will be selected based on their responses to the questions set out in the PQQ in accordance with the following selection criteria:- Company Details Pass / Fail- Financial information 25 %- Technical expertise 30 %- Relevant experience 25 %- Applicable references 5 %- Transitional expertise 5 %.- QA/ H&S/ Environmental 10 %
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.7.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

19.8.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Refer to Memorandum of Information and Pre Qualification Questionnaire.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See IV.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: City Lit will incorporate a standstill period at the point that information on the award of the contract is communicated to tenderers. The standstill period, which will be for a period of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contract Regulations provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

As I.1

VI.5)Date of dispatch of this notice:

27.6.2014

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