Facilities Management Services for Wandsworth Borough Council

Facilities Management Services for Wandsworth Borough Council

Lot 1 — Hard Facilities Management Services and; Lot 2 — Soft Facilities Management Services.

United Kingdom-London: Facilities management services

2014/S 234-412124

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wandsworth Borough Council
Town Hall, Wandsworth High Street
Contact point(s): Central Procurement Team
SW18 2PU London
UNITED KINGDOM
Telephone: +44 2088715845
E-mail: dosborne@wandsworth.gov.uk

Internet address(es):

General address of the contracting authority: www.wandsworth.gov.uk

Electronic access to information: www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Please see VI.3
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Facilities Management Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Facilities management services. Repair and maintenance services of building installations. Building and facilities management services. Repair and maintenance services of electrical and mechanical building installations. Repair and maintenance services of central heating. Repair and maintenance services of cooler groups. Lift-maintenance services. Cleaning and sanitation services. Building installation work. Building completion work. Repair and maintenance services for pumps, valves, taps and metal containers and machinery. Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment. Post and courier services. Reprographic services. Printing and related services. Building services. Building-cleaning services. Pest-control services. Closed-circuit television apparatus. Closed circuit television services. Signage. Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products. Fire-detection systems. Security equipment. Curtains. Smoke curtains. Lifts. Heating-plant repair and maintenance work. Fire-prevention installation works. Vending machines. Sanitary vending machines. Maintenance and repair of office machinery. Courier services. Electrical services. Energy-efficiency consultancy services. Energy-management services. Heating engineering services for buildings. Health and safety services. Security services. Alarm-monitoring services. Guard services. Surveillance services. Patrol services. Identification badge release services. Refuse and waste related services. Graffiti removal services. Cleaning services. Accommodation, building and window cleaning services. Office, school and office equipment cleaning services. School cleaning services. Portering services. Locksmith services. Archiving services. Internal office mail and messenger services. Emergency lighting equipment. Electrical machinery, apparatus, equipment and consumables; Lighting. Repair and maintenance services of catering equipment. Repair and maintenance services of fire-fighting equipment. Gas appliance maintenance services. Landscaping work. Lightning-protection works. Machinery and apparatus for filtering or purifying water. Installation services of machinery and apparatus for filtering or purifying water. Help-desk and support services. Wandsworth Borough Council (the “Council”) is seeking to award two separate contracts for the provision of Facilities Management (“FM”) Services to Council properties — one for each of the following lots:
— Lot 1 — Hard Facilities Management Services (“Hard FM Services”) and;
— Lot 2 — Soft Facilities Management Services (“Soft FM Services”).
Lot 1 Services shall relate to tasks up to an individual value of 5 000 GBP. Tasks above that value shall be procured separately by the Council. The scope of the Contract includes all hard FM services including without limitation the following tasks:
— Building maintenance;
— Mechanical and electrical maintenance;
— Fire safety maintenance;
— Control of asbestos;
— Water hygiene;
— Minor projects up to 5 000 GBP;
— Statutory inspections and testing (e.g. gas safety inspections);
— Miscellaneous items such as lightning protection, clocks, pumps, ponds, water features, kitchen services (schools);
— Monitoring and upkeep of records, locksmith services; and;
— Access control hardware, automatic doors and gates.
Lot 2 — Soft FM Services shall relate to tasks up to an individual value of 5 000 GBP. Tasks above that value shall be procured separately by the Council. The scope of the Contract includes all soft FM services including without limitation the following tasks:
— Cleaning-Catering — drinks machines in meeting rooms, water cooler maintenance, other hospitality services where required;
— Room Booking and Community Lettings;
— Waste Management;
— Security Services — provision and management of Staff Identity and Access Cards; Building locking and unlocking; Key holding;
— Access alarm monitoring; Emergency call-outs;
— Mail Services — mail receiving, porterage, sorting and distribution services;
— Removal services — contract — the movement of office equipment, furniture and other materials;
— Audio — visual equipment and voice announcement systems;-Portable Appliance Testing;
— Pest Control;
— Signage;
— Misc services including: Flag flying;
— Management archives-Health and Safety compliance and risk management.
The above lists of services under both Lots are not exhaustive. During the procurement process additional services may be included and the list of core and non-core properties (referred to below) may change. The Council buildings are categorised into ‘core’ and ‘non-core’ buildings. The Core buildings are within scope and will be included in the contract for both Lots. The Council will have the option to require Hard FM Services and/or Soft FM Services to be provided to the non-core buildings but the exercise of this option is not guaranteed nor warranted by the Council. Non-core buildings include other properties such as youth services, parks, some leisure premises, maintained schools and Academy Schools. Both contracts will be for a duration of 5 years, with an option for the Council to extend each contract by a further period or periods of up to 2 years (total maximum contract period of 7 years). It is anticipated that the two contracts will commence in April 2016.

II.1.6)Common procurement vocabulary (CPV)

79993100, 50700000, 79993000, 50710000, 50720000, 50730000, 50750000, 90900000, 45300000, 45400000, 50500000, 50300000, 64100000,79520000, 79800000, 71315000, 90911200, 90922000, 32231000, 92222000, 34928470, 39000000, 31625100, 35121000, 39515100, 39515110,42416100, 45259300, 45343000, 42933000, 42933100, 50310000, 64120000, 71314100, 71314300, 71314200, 71314310, 71317200, 79710000,79711000, 79713000, 79714000, 79715000, 79716000, 90500000, 90690000, 90910000, 90911000, 90919000, 90919300, 98341120, 98395000,79995100, 64122000, 31518200, 31000000, 50883000, 50413200, 50531200, 45112700, 45312310, 42912300, 51514110, 72253000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated total value for the Lot 1 (‘Hard FM Services’) contract is 10 430 000 GBP (for all buildings).The estimated total value for the Lot 2 (‘Soft FM Services’) contract is 2 230 000 GBP (for all buildings).

II.2.2)Information about options

Options: yes
Description of these options: The contracts for both Lot 1 and Lot 2 will be for a duration of 5 years with an option for the Council (in its discretion) to extend each contract by a further period or periods of up to 2 years (total maximum contract period of 7 years).

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Hard Facilities Management Services

1)Short description

Lot 1 Services shall relate to tasks up to an individual value of 5 000 GBP. Tasks above that value shall be procured separately by the Council. The scope of the Contract includes all hard FM services including without limitation the following tasks:
— Building maintenance;
— Mechanical and electrical maintenance;
— Fire safety maintenance;
— Control of asbestos;
— Water hygiene;
— Minor projects up to 5 000 GBP;
— Statutory inspections and testing (e.g. gas safety inspections);
— Miscellaneous items such as lightning protection, clocks, pumps, ponds, water features, kitchen services (schools);
— Monitoring and upkeep of records, locksmith services; and;
— Access control hardware, automatic doors and gates.
The above list of services is not exhaustive. During the procurement process additional services may be included and the list of core and non-core properties (referred to below) may change. The Council buildings are categorised into ‘core’ and ‘non-core’ buildings. The Core buildings are within scope and will be included in the contract for both Lots. The Council will have the option to require Hard FM Services and/or Soft FM Services to be provided to the non-core buildings but the exercise of this option is not guaranteed nor warranted by the Council. Non-core buildings include other properties such as youth services, parks, some leisure premises, maintained schools and Academy Schools.

2)Common procurement vocabulary (CPV)

79993100, 50710000, 50720000, 50730000, 50750000, 45300000, 45400000, 50500000, 71315000, 32231000, 92222000, 31625100, 39515100,39515110, 42416100, 45259300, 45343000, 71314100, 71314300, 71314200, 71314310, 71317200, 98395000, 31518200, 31000000, 50883000,50413200, 50531200, 45112700, 45312310, 72253000, 50700000, 79993000

3)Quantity or scope

Estimated value excluding VAT: 10 430 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)
5)Additional information about lots

Lot No: 2Lot title: Soft Facilities Management Services

1)Short description

Lot 2 — Soft FM Services shall relate to tasks up to an individual value of 5 000 GBP. Tasks above that value shall be procured separately by the Council. The scope of the Contract includes all soft FM services including without limitation the following tasks:
-Cleaning-Catering — servicing drinks machines in meeting rooms, water cooler maintenance and other hospitality services where required; Meeting Room bookings and management of ‘hot desk zones Refuse collection and disposal, recycling, and management of special or hazardous waste;
— Security Services — provision and management of Staff Identity and Access Cards; Building locking and unlocking; Key holding; Access alarm monitoring; Emergency call-outs;
— Mail Services — mail receiving, porterage, sorting and distribution services courier services, porterage, flag flying;
— Removal services — the movement of office equipment, furniture and other materials;
— Maintenance, operation, and provision for use at meetings of audio-visual equipment and voice announcement systems;
— Portable Appliance Testing;
— Pest Control;
— Maintenance and replacement of all permanent sign-age;
— Management of the archive store;
— Day-to-day and operational responsibility for compliance (where appropriate) with health and safety, fire safety, risk management and Disability Discrimination Act 1995.
This above list of services is not exhaustive. During the procurement process additional services may be included and the list of core and non-core properties (referred to below) may change. The Council buildings are categorised into ‘core’ and ‘non-core’ buildings. The Core buildings are within scope and will be included in the contract for this Lot. The Council will have the option to require Soft FM Services to be provided to the non-core buildings but the exercise of this option is not guaranteed nor warranted by the Council. Non-core buildings include other properties such as youth services, parks, some leisure premises, maintained schools and Academy Schools. The contract will be for a duration of 5 years, with an option for the Council to extend by a further period or periods of up to 2 years (total maximum contract period of 7 years). It is anticipated that the contract will commence in April 2016.

2)Common procurement vocabulary (CPV)

79993100, 79993000, 50710000, 50720000, 50730000, 50750000, 45300000, 45400000, 50500000, 71350000, 90911200, 90922000, 34928470,39000000, 35121000, 42933000, 42933100, 50310000, 64120000, 79710000, 79711000, 79713000, 79714000, 79715000, 79716000, 90500000,90690000, 90910000, 90911000, 90919000, 90919300, 98341120, 79995100, 64122000, 42912300, 51514110, 72253000

3)Quantity or scope

Estimated value excluding VAT: 2 230 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the Pre-Qualification Questionnaire.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the Pre-Qualification Questionnaire.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As set out in the Pre-Qualification Questionnaire.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: As set out in the Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As set out in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: As set out in the Pre-Qualification Questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CPT/1480

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.12.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. With reference to section I.4 the Council wishes to offer the services to Academy schools within the Borough. If any Academy school wishes to take up this option then the Council will vary the contract to include the Academy premises. The Academies will then be included in the non-core properties list and the Contractor will provide services at the schools. Maintained schools will be included in the list of non-core properties at the commencement of the contract and economic operators should note that in the event that any maintained school converts to Academy status during the term the school/s may be removed from the Services.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Facilities-management-services./V4R6G9U72M

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/V4R6G9U72M

GO Reference: GO-20141128-PRO-6194868.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 20794760000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulations 32 and 32A (Information about contract award procedures and the application of the standstill period prior to contract award) and Part 9 (Applications to the Court) of the Public Contracts Regulations 2006.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.11.2014

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