Facilities Management System Tender

Facilities Management System Tender

To procure a Facilities Management system to promote and enhance the estate management function carried out within both Forces.

United Kingdom-Hull: Software package and information systems

2015/S 211-383054

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Police and Crime Commissioner for Humberside
Tower Grange Police Station, Holderness Road
Contact point(s): www.bluelight.gov.uk
For the attention of: David Mclaren
HU8 9HP Hull
UNITED KINGDOM
E-mail: david.mclaren@southyorks.pnn.police.uk

Internet address(es):

Electronic access to information: http://www.bluelight.gov.uk

Electronic submission of tenders and requests to participate: http://www.bluelight.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The Police and Crime Commissioner for South Yorkshire
Regent Street
S70 2HG Barnsley
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Facilities Management System for Humberside Police and South Yorkshire Police.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: The contract will take 12 months to implement due to the installation of a new IT infrastructure.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 100 000 and 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

Humberside Police and South Yorkshire Police are collaborating to procure a Facilities Management (FM) system to promote and enhance the estate management function carried out within both Forces. The system required must provide for and advance a wide variety of functions used in the day-to-day running of what are complex estates, facilitating a policing function. Any system must be robust enough to deal with a variety of estate related disciplines commonly managed by each Force, as part of the daily operation of their respective estates.

II.1.6)Common procurement vocabulary (CPV)

48000000, 48420000, 48421000, 48422000, 48430000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Humberside Police and South Yorkshire Police are collaborating to procure a Facilities Management (FM) system to promote and enhance the estate management function carried out within both Forces. The system required must provide for and advance a wide variety of functions used in the day-to-day running of what are complex estates, facilitating a policing function. Any system must be robust enough to deal with a variety of estate related disciplines commonly managed by each Force, as part of the daily operation of their respective estates.
Estimated value excluding VAT:
Range: between 100 000 and 400 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2014-939

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 127-232898 of 4.7.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.11.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Humberside Police and South Yorkshire Police are collaborating to procure a Facilities Management (FM) system to promote and enhance the estate management function carried out within both Forces. The system required must provide for and advance a wide variety of functions used in the day-to-day running of what are complex estates, facilitating a policing function. Any system must be robust enough to deal with a variety of estate related disciplines commonly managed by each Force, as part of the daily operation of their respective estates.

Documents are available for download at http://www.bluelight.gov.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.10.2015

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