Facilities Management Tender Norwich

Facilities Management Tender Norwich

CFH Facilities wishes to procure Facility Management Services for the Quadram Institute.

United Kingdom-Norwich: Building and facilities management services

2017/S 061-114245

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

CFH Facilities
c/o Institute of Food Research, Norwich Research Park
United Kingdom
Contact person: David Mann
Telephone: +44 1603255378
E-mail: fmtender@quadram.ac.uk
NUTS code: UKH13
Internet address(es):Main address: http://quadram.ac.uk/

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: http://quadram.ac.uk/fm-tender
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: charity

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Facility Management Services.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

CFH Facilities wishes to procure Facility Management Services for the Quadram Institute, a new facility under construction on the Norwich Research Park that will carry out research into food and health sciences, including the diagnosis of gastrointestinal diseases, and clinical trials.

The new facility represents a capital investment of 82 200 000 GBP by the Institute of Food Research (IFR), Norfolk and Norwich University Hospital (NNUH), the University of East Anglia (UEA) and Biotechnology and Biological Sciences Research Council (BBSRC). The building will be completed in March 2018.

CFH Facilities will operate the building on behalf of the Quadram Institute tenants and wishes to implement a Total Facilities Management (TFM) solution where all FM services are provided by a single supplier.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKH13
Main site or place of performance:

Quadram Institute, Norwich Research Park.

II.2.4)Description of the procurement:

The new building, which is currently under construction, has 13 200 m2 of laboratory, clinical and office space across four floors. When completed, it will have capacity for 400 staff with a further 200 patients, trials volunteers and visitors is approx. The activities to be undertaken are summarised below. These are described in detail in the Operational Services Specification document. The contract will run for 5 years.

— Management of the Operational Services, Health and Safety, and Help-desk.

— Security and Car Park Management.

— Building, Installations, and Asset Maintenance.

— Utilities Management.

— Cleaning, Waste Management and Pest Control Services.

— Grounds Maintenance.

— Catering.

— Reception.

— Goods and Mail Receipt and Distribution Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 12/03/2018
End: 11/03/2023
This contract is subject to renewal: yes
Description of renewals:

Possible extension of 12 months.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Detailed in procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

See procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/04/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 15/05/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/10/2017
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

CFH Facilities
c/o Institute of Food Research, Norwich Research Park
United Kingdom
Telephone: +44 1603255378
E-mail: david.mann@ifr.ac.ukInternet address:http://quadram.ac.uk/
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

See tender documents.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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