Facilities Management Tender – University of Plymouth

Facilities Management Tender – University of Plymouth

Mechanical and Electrical Services, Fire and Intruder Alarm Maintenance Services, External Window and Gutter Cleaning Services.

United Kingdom-Plymouth: Repair and maintenance services of electrical and mechanical building installations

2017/S 095-186957

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The University of Plymouth (Peninsula Dental Social Enterprise)
Drake Circus
Plymouth
PL4 8AA
United Kingdom
Contact person: Procurement
Telephone: +44 1752582057
E-mail: procurement@plymouth.ac.uk
NUTS code: UKK4
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/plymouthuni
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/plymouthuni
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Peninsula Dental Social Enterprise (PDSE) — Facilities Management Services.

Reference number: SD/UoP/PDSE_FM/003/017

II.1.2)Main CPV code

50710000

II.1.3)Type of contract

Services

II.1.4)Short description:

Peninsula Dental Social Enterprise — Facilities Management Services, comprising;

— Mechanical and Electrical Services,

— Fire and Intruder Alarm Maintenance Services,

— External Window and Gutter Cleaning Services,

— Grounds Maintenance Services,

— Cleaning Services.

II.1.5)Estimated total value

Value excluding VAT: 1 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Mechanical and Electrical Services — Derriford, Plymouth

Lot No: Lot 1a — Mechanical and Electrical Services — Derriford, Plymouth

II.2.2)Additional CPV code(s)

50710000

II.2.3)Place of performance

NUTS code: UKK4
Main site or place of performance:

Derriford Dental Education Facility.

II.2.4)Description of the procurement:

Mechanical and Electrical Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 40 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Initial contract period of 2 years, with option to extend for additional a further 2 x 12 month extensions.

Renewals after this will be subject to a further tender/competition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Mechanical and Electrical Services — Devonport, Plymouth

Lot No: Lot 1b — Mechanical and Electrical Services — Devonport, Plymouth

II.2.2)Additional CPV code(s)

50710000

II.2.3)Place of performance

NUTS code: UKK4
Main site or place of performance:

Devonport Dental Education Facility.

II.2.4)Description of the procurement:

Mechanical and Electrical Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 40 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Initial contract period of 2 years, with option to extend for additional a further 2 x 12 month extensions.

Renewals after this will be subject to a further tender/competition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Mechanical and Electrical Services — Veysey Close, Exeter

Lot No: Lot 1c — Mechanical and Electrical Services — Veysey Close, Exeter

II.2.2)Additional CPV code(s)

50710000

II.2.3)Place of performance

NUTS code: UKK4
Main site or place of performance:

Exeter Dental Education Facility.

II.2.4)Description of the procurement:

Mechanical and Electrical Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 40 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Initial contract period of 2 years, with option to extend for additional a further 2 x 12 month extensions.

Renewals after this will be subject to a further tender/competition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Fire and Intruder Alarm Maintenance Services — Derriford, Plymouth

Lot No: Lot 2a — Fire and Intruder Alarm Maintenance Services — Derriford, Plymouth

II.2.2)Additional CPV code(s)

31625000

II.2.3)Place of performance

NUTS code: UKK4
Main site or place of performance:

Derriford Dental Education Facility.

II.2.4)Description of the procurement:

Fire and Intruder Alarm Maintenance Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Initial contract period of 2 years, with option to extend for additional a further 2 x 12 month extensions.

Renewals after this will be subject to a further tender/competition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Fire and Intruder Alarm Maintenance Services — Devonport, Plymouth

Lot No: Lot 2b — Fire and Intruder Alarm Maintenance Services — Devonport, Plymouth

II.2.2)Additional CPV code(s)

31625000

II.2.3)Place of performance

NUTS code: UKK4
Main site or place of performance:

Devonport Dental Education Facility.

II.2.4)Description of the procurement:

Fire and Intruder Alarm Maintenance Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Initial contract period of 2 years, with option to extend for additional a further 2 x 12 month extensions.

Renewals after this will be subject to a further tender/competition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Fire and Intruder Alarm Maintenance Services — Veysey Close, Exeter

Lot No: Lot 2c — Fire and Intruder Alarm Maintenance Services — Veysey Close, Exeter

II.2.2)Additional CPV code(s)

31625000

II.2.3)Place of performance

NUTS code: UKK4
Main site or place of performance:

Exeter Dental Education Facility.

II.2.4)Description of the procurement:

Fire and Intruder Alarm Maintenance Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Initial contract period of 2 years, with option to extend for additional a further 2 x 12 month extensions.

Renewals after this will be subject to a further tender/competition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

External Window and Gutter Cleaning Services — Derriford, Plymouth

Lot No: Lot 3a — External Window and Gutter Cleaning Services — Derriford, Plymouth

II.2.2)Additional CPV code(s)

90911300

II.2.3)Place of performance

NUTS code: UKK4
Main site or place of performance:

Derriford Dental Education Facility.

II.2.4)Description of the procurement:

External Window and Gutter Cleaning Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Initial contract period of 2 years, with option to extend for additional a further 2 x 12 month extensions.

Renewals after this will be subject to a further tender/competition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

External Window and Gutter Cleaning Services — Devonport, Plymouth

Lot No: Lot 3b — External Window and Gutter Cleaning Services — Devonport, Plymouth

II.2.2)Additional CPV code(s)

90911300

II.2.3)Place of performance

NUTS code: UKK4
Main site or place of performance:

Devonport Dental Education Facility.

II.2.4)Description of the procurement:

External Window and Gutter Cleaning Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Initial contract period of 2 years, with option to extend for additional a further 2 x 12 month extensions.

Renewals after this will be subject to a further tender/competition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

External Window and Gutter Cleaning Services — Veysey Close, Exeter

Lot No: Lot 3c — External Window and Gutter Cleaning Services — Veysey Close, Exeter

II.2.2)Additional CPV code(s)

90911300

II.2.3)Place of performance

NUTS code: UKK4
Main site or place of performance:

Exeter Dental Education Facility.

II.2.4)Description of the procurement:

External Window and Gutter Cleaning Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Initial contract period of 2 years, with option to extend for additional a further 2 x 12 month extensions.

Renewals after this will be subject to a further tender/competition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Grounds Maintenance Services — Derriford, Plymouth

Lot No: Lot 4a — Grounds Maintenance Services — Derriford, Plymouth

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKK4
Main site or place of performance:

Derriford Dental Education Facility.

II.2.4)Description of the procurement:

Grounds Maintenance Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Initial contract period of 2 years, with option to extend for additional a further 2 x 12 month extensions.

Renewals after this will be subject to a further tender/competition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Grounds Maintenance Services — Devonport, Plymouth

Lot No: Lot 4b — Grounds Maintenance Services — Devonport, Plymouth

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKK4
Main site or place of performance:

Devonport Dental Education Facility.

II.2.4)Description of the procurement:

Grounds Maintenance Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Initial contract period of 2 years, with option to extend for additional a further 2 x 12 month extensions.

Renewals after this will be subject to a further tender/competition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Grounds Maintenance Services — Veysey Close, Exeter

Lot No: Lot 4c — Grounds Maintenance Services — Veysey Close

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKK4
Main site or place of performance:

Exeter Dental Education Facility.

II.2.4)Description of the procurement:

Grounds Maintenance Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Initial contract period of 2 years, with option to extend for additional a further 2 x 12 month extensions.

Renewals after this will be subject to a further tender/competition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Cleaning Services — Derriford, Plymouth

Lot No: Lot 5a — Cleaning Services — Derriford, Plymouth

II.2.2)Additional CPV code(s)

90911200

II.2.3)Place of performance

NUTS code: UKK4
Main site or place of performance:

Derriford Dental Education Facility.

II.2.4)Description of the procurement:

Cleaning Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 30 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Initial contract period of 2 years, with option to extend for additional a further 2 x 12 month extensions.

Renewals after this will be subject to a further tender/competition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Cleaning Services — Devonport, Plymouth

Lot No: Lot 5b — Cleaning Services — Devonport, Plymouth

II.2.2)Additional CPV code(s)

90911200

II.2.3)Place of performance

NUTS code: UKK4
Main site or place of performance:

Devonport Dental Education Facility.

II.2.4)Description of the procurement:

Cleaning Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 30 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Initial contract period of 2 years, with option to extend for additional a further 2 x 12 month extensions.

Renewals after this will be subject to a further tender/competition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Cleaning Services — Veysey Close, Exeter

Lot No: Lot 5c — Cleaning Services — Veysey Close, Exeter

II.2.2)Additional CPV code(s)

90911200

II.2.3)Place of performance

NUTS code: UKK4
Main site or place of performance:

Exeter Dental Education Facility.

II.2.4)Description of the procurement:

Cleaning Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 30 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Initial contract period of 2 years, with option to extend for additional a further 2 x 12 month extensions.

Renewals after this will be subject to a further tender/competition.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Tenderers must have relevant experience of the discipline they are tendering for and be able to demonstrate their experience of undertaking the discipline in an occupied facility. For any specific requirements please refer to the procurement documents.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

VAT number, statement of last 3 years’ turnover, evidence of Insurances held, statement of contingent liability or loss, statement of any pending litigation. Evidence shall be required from the successful bidder(s).

Minimum level(s) of standards possibly required:

Economic operators must be able to demonstrate that they have been trading for at least 3 years and that the turnover of the office(s) providing the service is not less than 2 times the potential contract value per annum.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Statement of facilities and technical resources, average manpower and managerial staff, details of quality assurance procedures, details of technicians/technical bodies who can assist, list of similar contracts and references.

Minimum level(s) of standards possibly required:

Bidders must be able to demonstrate their experience of providing similar goods or services within the UK Higher Education/Healthcare Sector.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/06/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 20/06/2017
Local time: 12:05
Place:

Plymouth, Devon.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

4 Years.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The University of Plymouth (Peninsula Dental Social Enterprise)
Drake Circus
Plymouth
PL4 8AA
United Kingdom
Telephone: +44 1752582057
E-mail: procurement@plymouth.ac.ukInternet address:https://in-tendhost.co.uk/plymouthuni

VI.4.2)Body responsible for mediation procedures

Plymouth University (Peninsula Dental Social Enterprise)
Drake Circus
Plymouth
PL4 8AA
United Kingdom
Telephone: +44 1752582057
E-mail: procurement@plymouth.ac.ukInternet address:https://in-tendhost.co.uk/plymouthuni

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into

The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

University of Plymouth (Peninsula Dental Social Enterprise)
Drake Circus
Plymouth
PL4 8AA
United Kingdom
Telephone: +44 1752582057
E-mail: procurement@plymouth.ac.ukInternet address:https://in-tendhost.co.uk/plymouthuni

VI.5)Date of dispatch of this notice:

15/05/2017

 

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