Family Support Contracts Newcastle

Family Support Services comprises of 6 Contract Lots across 3 specified geographies (East, Central and West) to cover the 4 elements of the Community Family Hub.

United Kingdom-Newcastle upon Tyne: Health and social work services

2016/S 107-191631

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Newcastle City Council
Room 115, Civic Centre
Contact point(s): Commissioning and Procurement
For the attention of: Rhonda Eagle
NE1 8QH Newcastle upon Tyne
United Kingdom
Telephone: +44 1912114949
E-mail: Corporate.Procurement.Team@newcastle.gov.uk
Fax: +44 1912114832

Internet address(es):

General address of the contracting authority: http://www.newcastle.gov.uk/

Address of the buyer profile: http://www.newcastle.gov.uk/

Electronic access to information: http://www.nepoportal.org

Electronic submission of tenders and requests to participate: http://www.nepoportal.org

Further information can be obtained from: Newcastle City Council
Room 115, Civic Centre
Contact point(s): Commissioning and Procurement
For the attention of: Rhonda Eagle
NE1 8QH Newcastle upon Tyne
United Kingdom
Telephone: +44 1912114949
E-mail: Corporate.Procurement.Team@newcastle.gov.uk
Fax: +44 1912114832

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Newcastle City Council
Room 115, Civic Centre
Contact point(s): Commissioning and Procurement
For the attention of: Rhonda Eagle
NE1 8QH Newcastle upon Tyne
United Kingdom
Telephone: +44 1912114949
E-mail: Corporate.Procurement.Team@newcastle.gov.uk
Fax: +44 1912114832

Tenders or requests to participate must be sent to: Newcastle City Council
Room 115, Civic Centre
Contact point(s): Commissioning and Procurement
For the attention of: Rhonda Eagle
NE1 8QH Newcastle upon Tyne
United Kingdom
Telephone: +44 1912114949
E-mail: Corporate.Procurement.Team@newcastle.gov.uk
Fax: +44 1912114832

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Family Support Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKC22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Family Support Services comprises of 6 Contract Lots across 3 specified geographies (East, Central and West) to cover the 4 elements of the Community Family Hub outlined below:
1) Community Family Hub lead role;
2) Support for families with children pre-birth to 5 years in identified Super Output Areas (SOAs) as part of the Sure Start Children’s Centre (SSCC) offer;
3) Intensive whole family support for families with children up to age of 18 with additional needs;
4) Family Support Volunteer Development Project that will:
— Enhance the family support offer to vulnerable families;
— Provide a development route towards employment for local people.

II.1.6)Common procurement vocabulary (CPV)

85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The scope of Family Support Services for the 6 Contract Lots is outlined below:
004870 — Family Support Services Contract Lot 1 — Community Family Hub East:
(Covering requirements for the Lead, support for families with children pre-birth to 5 years and Intensive whole family support in the East of the City) NEPO Portal Reference DN141157.
005473 — Family Support Services Contract Lot 2 — Community Family Hub Central:
(Covering Lead and support for families with children pre-birth to 5 years in the Central area of the City) NEPO Portal Reference DN146469.
005474 — Family Support Services Contract Lot 3 — Community Family Hub West:
(Covering support for families with children pre-birth to 5 years in the West of the City) NEPO Portal Reference DN146470.
005475 — Family Support Services Contract Lot 4 — Volunteer Service West:
(Covering the requirements for the Family Support Volunteer service delivery in the West of the City) NEPO Portal Reference DN146471.
005476 — Family Support Services Contract Lot 5 — Volunteer Service Central:
(Covering the requirements for the Family Support Volunteer service delivery in the Central area of the City) NEPO Portal Reference DN146472.
005477 — Family Support Services Contract Lot 6 — Volunteer Service East:
(Covering the requirements for the Family Support Volunteer service delivery in the East of the City) NEPO Portal Reference DN146473.
Estimated value excluding VAT:
Range: between 8 200 000 and 9 200 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: There are 2 x 12 month options to extend commencing 1.11.2018-31.10.2019 and 1.11.2019-31.10.2020.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.11.2016. Completion 31.10.2018

Information about lots

Lot No: 1 Lot title: 004870 Family Support Services Contract Lot 1 Community Family Hub East

1)Short description

Delivery of Family Support Services for the Community Family Hub in the specified geography within the East of the City.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

The scope of services within this Contract Lot is:
— The Community Family Hub Lead role, including lead responsibility for the full Sure Start Children’s Centre offer which supports families from pre-birth to 5 years;
— Support for families with children pre-birth to 5 years in identified Super Output Areas (SOAs) as part of the Sure Start Children’s Centre (SSCC) offer; and
— Intensive whole family support for families with children up to age 18 with additional needs.
Estimated value excluding VAT:
Range: between 3 254 960 and 3 732 360 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)

5)Additional information about lots

Lot No: 2 Lot title: 005473 Family Support Services Contract Lot 2 Community Family Hub Central

1)Short description

Delivery of the Family Support Services for the Community Family Hub in the specified geography within the Central area of the City.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

The scope of services within this Contract Lot is:
— The Community Family Hub Lead role, including lead responsibility for the full Sure Start Children’s Centre offer which supports families from pre-birth to 5 years;
— Support for families with children pre-birth to 5 years in identified Super Output Areas (SOAs) as part of the Sure Start Children’s Centre (SSCC) offer.
Estimated value excluding VAT:
Range: between 2 357 040 and 2 815 640 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)

5)Additional information about lots

Lot No: 3 Lot title: 005474 Family Support Services Contract Lot 3 Community Family Hub West

1)Short description

Delivery of the Family Support Services for the Community Family Hub in the specified geography within the West area of the City.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

The scope of services within this Contract Lot is:
— Support for families with children pre-birth to 5 years in identified Super Output Areas (SOAs) as part of the Sure Start Children’s Centre (SSCC) offer.
Estimated value excluding VAT:
Range: between 2 000 000 and 2 040 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)

5)Additional information about lots

Lot No: 4 Lot title: 005475 Family Support Services Contract Lot 4 Volunteer Service West

1)Short description

Delivery of a Family Support Volunteer Development Project in the West of the City.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

The scope of services within this Contract Lot is:
— Enhance the family support offer to vulnerable families;
— Provide a development route towards employment for local people.
Estimated value excluding VAT:
Range: between 196 000 and 204 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)

5)Additional information about lots

Lot No: 5 Lot title: 005476 Family Support Services Contract Lot 5 Volunteer Service Central

1)Short description

Delivery of a Family Support Volunteer Development Project in the Central area of the City.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

The scope of services within this Contract Lot is:
— Enhance the family support offer to vulnerable families
— Provide a development route towards employment for local people.
Estimated value excluding VAT:
Range: between 196 000 and 204 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)

5)Additional information about lots

Lot No: 6 Lot title: 005477 Family Support Services Contract Lot 6 Volunteer Service East

1)Short description

Delivery of a Family Support Volunteer Development Project in the East of the City.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

in days: 0 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds, insurance or any other form of appropriate security. Details to be provided in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be provided in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with NCC on all matters relating to the Agreement. All consortium or grouping members will however be required to be jointly and severally liable in respect of the obligators and liabilities relating to the Agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details to be included in the Invitation to Tender.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All applicants are required to complete and return a detailed Pre Qualification Questionnaire prepared by the Contracting Authority and provide such supporting evidence as may be requested by the deadline stated in the Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required: As set out in the Pre Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As set out in the Pre Qualification Questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Contract Lot 1 – DN141157, Contract Lot 2 – DN146469, Contract Lot 3 – DN146470, Contract Lot 4 – DN146471, Contract Lot 5 – DN146472, Contract Lot 6 – DN146473

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.7.2016 – 12:00
Payable documents: yes
Price: 0 GBP

IV.3.4)Time limit for receipt of tenders or requests to participate

7.7.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 4.10.2016

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Please go to our website located at: www.nepoportal.org to register and download the documents. The 6 Contract Lots will be awarded for an initial term of 24 months with an additional 2 options to extend for a further 12 months to be exercised at the discretion of the Contracting Authority. Under the procurement exercises, organisations are required to participate actively in the economic and social regeneration of the locality of, and surroundings of, the place of delivery for the procurements including environmental impact. Contract performance conditions may therefore relate in particular to social and environmental considerations.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Public Contracts Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.6.2016

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