FCA Event Production and Audio Visual Services Contract 

FCA Event Production and Audio Visual Services Contract

The FCA is seeking Event Production and Audio Visual service providers that will support its communications activities from minor briefings to major conferences.

United Kingdom-London: Audio-visual materials

2019/S 115-282476

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Financial Conduct Authority
12 Endeavour Square
London
E20 1JN
United Kingdom
Contact person: Raj Sandhu
E-mail: FPSProcurement@fca.org.uk
NUTS code: UKI
Internet address(es):Main address: https://fca.delta-esourcing.com

Address of the buyer profile: https://fca.delta-esourcing.com

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Audio-visual-materials./E8J29JKG8P
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Economic and financial affairs

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

CON-18-196 Event Production and Audio Visual Services

Reference number: CON-18-196

II.1.2)Main CPV code

32321300

II.1.3)Type of contract

Services

II.1.4)Short description:

The FCA is seeking Event Production and Audio Visual service providers that will support its communications activities from minor briefings to major conferences. A supplier that can:

— support our evolving AV needs — staging, sound and vision for a varied portfolio of events from small briefings to large conferences,

— be reactive to changing industry environment, suggesting solutions that will enable us to be ahead of the game particularly in the digital media space,

— work as an extension of our in-house team,

— deliver creative visuals in line with FCA branding,

— work in line with our value-for-money objective,

— be responsive and able to offer flexibility of approach in terms of delivery schedules and changing event requirements.

The FCA are seeking best in class supplier(s) therefore this requirement is split into 2 lots:

Lot 1: Live Events Production;

Lot 2: Digital Events (webcasts and webinars).

II.1.5)Estimated total value

Value excluding VAT: 3 750 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description

II.2.1)Title:

Lot 1: Live Events Production

Lot No: 1

II.2.2)Additional CPV code(s)

32320000
32343100
32351300
32321200

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

The FCA is looking to appoint a single supplier for live event productions include regional workshops and 1-day or 2-day conferences across the UK.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

There is a 2 year extension option available and the estimated value including the extension option is 3 000 000 GBP. Once all extension periods have been exhausted the contract will be subject to renewal.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2: Digital Events (Webcasts and Webinars)

Lot No: 2

II.2.2)Additional CPV code(s)

30237240
48222000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

The FCA is looking to appoint a single supplier for a cost-effective solution for live webcasts and webinars, which will then be made available for on-demand viewing shortly after.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

There is a 2 year extension option available and the estimated value including the extension option is 750 000 GBP. Once all extension periods have been exhausted the contract will be subject to renewal.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/07/2019
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 18/07/2019
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2023.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://fca.delta-esourcing.com/tenders/UK-UK-London:-Audio-visual-materials./E8J29JKG8P

To respond to this opportunity, please click here:

https://fca.delta-esourcing.com/respond/E8J29JKG8P

GO Reference: GO-2019613-PRO-14990404

VI.4)Procedures for review

VI.4.1)Review body

Financial Conduct Authority
12 Endeavour Square
London
E20 1JN
United Kingdom
E-mail: FPSProcurement@fca.org.ukInternet address: www.fca.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

13/06/2019

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