FCO Conflict Stability and Security Fund Framework

FCO Conflict Stability and Security Fund Framework

The Government has introduced a new, more strategic approach to work in conflict-affected states where the United Kingdom has key interests, which pools new and existing resources from across Government into a new Conflict, Stability and Security Fund.

United Kingdom-London: Defence services

2015/S 119-218373

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Foreign and Commonwealth Office
King Charles Street
For the attention of: Wormleighton Craig
SW1A 2AH London
UNITED KINGDOM
Telephone: +44 2070081467
E-mail: craig.wormleighton@fco.gov.uk

Internet address(es):

General address of the contracting authority/entity: www.gov.uk/fco

Address of the buyer profile: https://fco.bravosolution.co.uk

Electronic access to information: https://fco.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://fco.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services
Defence
Public order and safety

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Ministry of Defence
UNITED KINGDOM

Department for International Development
UNITED KINGDOM

Home Office
UNITED KINGDOM

National Crime Agency (NCA)
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Conflict Stability and Security Fund Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Other services
Main site or location of works, place of delivery or of performance: Global Conflict Affected Areas.

NUTS code UK

II.1.3)Information on framework agreement

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30

Duration of the framework agreement

Duration in months: 48

II.1.5)Short description of the contract or purchase(s):

Conflict Stability and Security Fund Framework.
The Government has introduced a new, more strategic approach to work in conflict-affected states where the United Kingdom has key interests, which pools new and existing resources from across Government into a new Conflict, Stability and Security Fund (CSSF) under the strategic direction of the National Security Council (NSC). The new approach seeks to streamline Whitehall structures, enable further collaboration and create a closer link between the NSC’s strategic decision-making and action on the ground. It will ensure our work in fragile or conflict-affected states supports the full range of UK objectives, as set out in the National Security Strategy and underpinned notably by the Building Stability Overseas Strategy framework. We will draw on the most effective combination of defence, diplomacy, development assistance, and national security assets at Her Majesty’s Government’s disposal to promote peace and stability and to tackle threats to UK interests arising from instability overseas. This work will be funded from core departmental budgets, supported by the new CSSF worth 1 033 000 000 GBP.
The CSSF has come into being from 1.4.2015. The CSSF’s larger scope will include conflict reduction and development assistance as well as tackling threats to UK interests. It will also be used to fund the UK’s contributions to multilateral peacekeeping budgets and related commitments. The Foreign and Commonwealth Office will continue to be responsible for managing and reporting to Parliament on the peacekeeping element of the CSSF, which it manages on behalf of Government.
The NSC has now agreed CSSF allocations for FY15/16. These allocations may change during the course of FY15/16 to reflect changing priorities or to enable the Government to respond more effectively to new cases of conflict and instability.

II.1.6)Common procurement vocabulary (CPV)

75220000, 75241000, 75240000

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
The contracting authority/entity may oblige the successful tenderer to award all or certain subcontracts through the procedure set out in Title III of Directive 2009/81/EC

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

HMG will establish a Conflict Stability and Security Framework Agreement with a range of suppliers to provide effective and cost-efficient services, including goods, in support of HMG activity in fragile and conflict-affected states, as outlined in NSC regional and country Strategies. Note that the countries served by this Framework Agreement will be subject to change within the lifetime of the Agreement.
In line with the NSC Strategies the Framework will also be used to support HMG interventions in conflict affected areas of countries where there is otherwise relative stability, or potential flashpoints that could be triggered by instability within an individual state. This might include where inter-state conflicts are frozen or dormant (for example, in the South Caucasus, the Middle East, South and South East Asia and Africa).
The Framework will include (but not be limited to) provision of services to HMG in countries which present, now or in the future, similar security challenges to working in a hostile environment, and which require comparable levels of training and expertise. Typically these will be short, targeted interventions aimed at supporting stability and may require supporting a rapid or crisis response by HMG.
The scope of this work includes providing access to suitably qualified and experienced individuals and multi-disciplinary teams, to support individual UK Government Departments and their partners working in fragile and conflict affected states.
Successful organisations will work within an overarching Framework Agreement. This may reference unit rates and pricing schedules submitted as part of the Framework tender. However, . as work is required, Terms of Reference will be sent to all organisations in the Framework qualified within each Thematic Group. This will be on the basis of a mini competition. Those organisations interested in bidding for the work will return a technical and commercial proposal which will be evaluated using the Most Economically Advantageous tender (MEAT). The Framework will also allow for Direct Award based on urgency or other defined needs based on existing customer Framework responses.
In order to be included in the Conflict Stability and Security Framework, successful organisations will need to qualify in at least one Thematic Group as outlined in the Lot details.
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Governance, Security and Justice

1)Short description

2)Common procurement vocabulary (CPV)

75241000, 75230000

3)Quantity or scope

Organisations must have relevant functional and thematic capabilities in at least one of the following regions; South and South-East Asia; Sub-Saharan Africa; the Caribbean and Latin America; the Middle East and North Africa; Wider Europe, the Caucuses and Central Asia.
Organisations applying to this thematic Lot should be able to demonstrate, but not be limited to, at least one of the following functional capabilities:
— Experience in conducting scoping, planning and needs assessment activities in order to establish baseline conditions;
— Experience of undertaking multi-disciplinary, integrated strategic and technical assessments, including post-conflict stabilisation assessment and monitoring and evaluation;
— Capability to provide experts, mentors, instructors, training teams, equipment, technical services, legal assistance, and capacity substitution;
— Experience of providing bespoke thematic, geographic or operational lessons and best practice;
— Experience of providing bespoke geographically specific training/learning events covering CSSF thematic or programmatic issues if required;
— Demonstrable ability in all aspects of HR management including effective duty of care in hostile environments;
— Provide Operational Support Services including local procurement of accommodation, materiel and services. Where necessary coordinate with security staff, establish safe and secure operating bases;
— Experience of recruiting and managing local staff and ensuring that equipment is safely operated, maintained and accounted for.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 2Lot title: Conflict Prevention and Peacebuilding

1)Short description

Organisations must have relevant functional and thematic capabilities in at least one of the following regions: South and South-East Asia; Sub-Saharan Africa; the Caribbean and Latin America; the Middle East and North Africa; Wider Europe, the Caucuses and Central Asia.
Organisations applying to this thematic Lot should have at least one of the following functional capabilities:
— Experience in conducting scoping, planning and needs assessment activities in order to establish baseline conditions;
— Experience of undertaking multi-disciplinary, integrated strategic and technical assessments, including post-conflict stabilisation assessment and monitoring and evaluation;
— Experience of providing bespoke thematic, geographic or operational lessons and best practice;
— Experience of providing bespoke geographically specific training/learning events covering CSSF thematic or programmatic issues if required;
— Capability to provide experts, mentors, instructors, training teams, equipment, technical services, legal assistance, and capacity substitution;
— Demonstrable ability in all aspects of HR management including effective duty of care in hostile environments;
— Provide Operational Support Services including local procurement of accommodation, materiel and services. Where necessary coordinate with security staff, establish safe and secure operating bases;
— Experience of recruiting and managing local staff and ensuring that equipment is safely operated, maintained and accounted for.

2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 3Lot title: Defence Support Services

1)Short description

Organisations must have relevant functional and thematic capabilities in at least one of the following regions; South and South-East Asia; Sub-Saharan Africa; the Caribbean and Latin America; the Middle East and North Africa; Wider Europe, the Western Balkans, the Caucuses Caucasus and Central Asia.
Organisations applying to this thematic Lot should have at least one of the following functional capabilities;
— Experience in conducting scoping, planning and needs assessment activities in order to establish baseline conditions, including analytical expertise in Conflict Analysis, Gender assessments and Human RightsExperience in conducting scoping, planning and needs assessment activities in order to establish baseline conditions;
— Experience of undertaking multi-disciplinary, integrated strategic and technical assessments, including post-conflict stabilisation assessment and monitoring and evaluation;
— Capability to provide experts, mentors, instructors, training teams, equipment, technical services, legal assistance, and capacity substitution;
— Demonstrable ability in all aspects of HR management including effective duty of care in hostile environments.
— Provide Operational Support Services including local procurement of accommodation, materiel and services. Where necessary coordinate with security staff, establish safe and secure operating bases. Experience of recruiting and managing local staff and ensuring that equipment is safely operated, maintained and accounted for.
— Experience of recruiting and managing local staff (including interpreters) and ensuring that they, and any related equipment is safely operated, maintained and accounted for.
— Relevant Design, Monitoring and Evaluation and / or research expertise within FCAS contexts.

2)Common procurement vocabulary (CPV)

75220000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

All contracts resulting from this procurement will be subject to the Contracting Authority’s terms and conditions. All contracts will be under English Law and subject to the exclusive jurisdiction of the English Courts.
It should be noted that all Personnel who are engaged in delivering the resultant contracts may be required to obtain Security Check (SC) security clearance from the FCO. The FCO will aim to provide sufficient time for staff to achieve the required clearance. Contractor staff who fail to meet clearance levels will not be allowed to work on the contract and must be replaced at the Contractor’s expense.
Contractors will be required to ensure full compliance with all relevant licensing and taxation obligations for the delivery of such services, in the countries where the services are required, as required by the Governments of those countries.
III.1.5)Information about security clearance:
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://fco.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://fco.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: See PQQ document at https://fco.bravosolution.co.uk (requires registration) and navigate to Project 598 / PQQ 265.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:

See PQQ document at https://fco.bravosolution.co.uk (requires registration) and navigate to Project 598 / PQQ 265.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 40

Objective criteria for choosing the limited number of candidates: Objective criteria for choosing the limited number of candidates: Up to a maximum of 40 tenderers for each of the 3 lots will be invited to the Invitation To tender (ITT) stage. These will be the highest scoring 40 (maximum) following evaluation of the Pre-Qualification Questionnaire (PQQ). The questionnaire and evaluation criteria are available via the FCO’s e-Procurement portal — https://fco.bravosolution.co.uk

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CPG/798/2015

All PQQ documentation will be published and all substantive communication will be conducted via the FCO’s e-Procurement portal, BravoSolution – url: https://fco.bravosolution.co.uk (requires registration), then navigate to Project 598 / PQQ 265.

Your response must be submitted electronically via the BravoSolution portal by 16:00 on Wednesday, 22.7.2015.
Responses not submitted via the Bravo portal will not be considered. Responses must be submitted in English.
Responses can be submitted at any time up to the time and date stated. The Authority is not responsible for non-receipt. Responses submitted before that date will remain unopened until the deadline.
Please use the portal’s messaging function if you have any questions.

IV.3.2)Previous publication(s) concerning the same contract

Notice number in the OJEU: 2015/S 97-175691 of 21.5.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

22.7.2015 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.8.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information:

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.6.2015

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