FCO Global Local Staff Pay Review

FCO Global Local Staff Pay Review

As part of the FCO’s Corporate Service Regionalisation Programme local staff pay benchmarking will be conducted from the CSRHR Hubs from FY 2015-2016 onwards.

United Kingdom-London: Personnel and payroll services

2015/S 153-282698

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Foreign and Commonwealth Office
King Charles Street
For the attention of: Wormleighton Craig
SW1A 2AH London
UNITED KINGDOM
Telephone: +44 2070081467
E-mail: craig.wormleighton@fco.gov.uk

Internet address(es):

General address of the contracting authority: www.gov.uk/fco

Address of the buyer profile: https://fco.bravosolution.co.uk/

Electronic access to information: https://fco.bravosolution.co.uk/

Electronic submission of tenders and requests to participate: https://fco.bravosolution.co.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services
Other: Foreign Affairs

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Provision of a Global Local Staff Pay Review.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Europe, Eastern Europe, US/Canada, North America.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Provision of a Global Local Staff Pay Review.

II.1.6)Common procurement vocabulary (CPV)

79631000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As part of the FCO’s Corporate Service Regionalisation Programme local staff pay benchmarking will be conducted from the CSRHR Hubs from FY 2015-2016 onwards. The pay benchmarking process will be managed by the Hub Pay and Benefits team. We will continue to conduct individual pay benchmarking exercises for each post. If there is a network of posts within 1 country (e.g. India) then we will consider conducting a pay benchmarking exercise to cover all of these posts.
FCO is seeking to source either a single provider or a number of regional service providers to conduct local staff pay benchmarking reviews across 4 geographical regions.
However, initial enquiries (including a previous FCO pilot, discussions with MFAs/global private sector organisations and a separate procurement) suggest that this may not be possible. Providers are likely to have a geographical area of expertise which may therefore result in more than 1 provider being identified. We would therefore suggest that the procurement should allow for the possibility that any contract may be broken down into a smaller number of subcontracts (for example, 1 sub-contract to cover Europe and another subcontract to cover North America).
Estimated value excluding VAT: 335 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 2.11.2015. Completion 1.11.2018

Information about lots

Lot No: 1Lot title: Europe

1)Short description

Provision of a Global Local Staff Pay Review as Detailed in the Specification.

2)Common procurement vocabulary (CPV)

79631000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an e-Tendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 2Lot title: Eastern Europe and Central Asia

1)Short description

The Provision of a Global Local Staff Pay Review as Detailed in the Specification.

2)Common procurement vocabulary (CPV)

79631000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an e-Tendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 3Lot title: US/Canada Network

1)Short description

The Provision of a Global Local Staff Pay Review as Detailed in the Specification.

2)Common procurement vocabulary (CPV)

79631000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an e-Tendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 4Lot title: Americas

1)Short description

The Provision of a Global Local Staff Pay Review as Detailed in the Specification.

2)Common procurement vocabulary (CPV)

79631000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an e-Tendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions:
How to express interest in this tender:
1. Register your company on the e-Sourcing portal (this is only required once):

— Browse to the e-Sourcing portal: https://fco.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click ‘continue’,
— Enter your correct business and user details,
— Note the username you chose and click ‘Save’ when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an interest in the tender:
— Login to the portal with the username/password,
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are pre qualification questionnaires or invitations to tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the ‘Express Interest’ button at the top of the page,
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only),
—You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender:
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available),
— You must then submit your reply using the ‘Submit Response’ button at the top of the page.
If you require any further assistance, please consult the online help or contact the e-Tendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 4
Objective criteria for choosing the limited number of candidates: The Authority may award each of the 4 Lots to a single supplier or a supplier may be awarded more than 1 Lot.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.9.2015 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an e-Tendering system in this procurement.
All tender documentation is available at: https://fco.bravosolution.co.uk (requires registration 1st time) and navigate to Project 557 / ITT 848.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.8.2015

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