FCO Worldwide Regional Gas Inspection and Testing Contracts

FCO Worldwide Regional Gas Inspection and Testing Contracts

There are approximately 1 200 properties on the FCO overseas estate with gas installations and appliances.

United Kingdom-London: Repair and maintenance services

2015/S 067-119732

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Foreign and Commonwealth Office
King Charles Street
For the attention of: Havelock Philip
SW1A 2AH London
UNITED KINGDOM
Telephone: +44 2070080124
E-mail: philip.havelock@fco.gov.uk

Internet address(es):

General address of the contracting authority: www.fco.gov.uk

Electronic access to information: https://fco.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://fco.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Worldwide Regional Gas Inspection and Testing Contracts.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Worldwide – NON UK Gas Inspection and Testing.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

There are approximately 1 200 properties on the FCO overseas estate with gas installations and appliances. Each one requires an annual gas inspection. The properties are grouped in to geographical regional packages. The requirement is for competent, accredited contractors to undertake annual inspections of gas installations, fittings and appliances to the standards indicated in the FCO specification irrespective of the ownership of those items, minor repairs, identification and execution of remedial works. The requirement is to establish regional service contracts with suitably qualified and accredited contractors to deliver gas inspection and testing regime over the next 4 years.

II.1.6)Common procurement vocabulary (CPV)

50000000, 50531200, 50700000, 45333000, 50411200, 71630000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

9 Regional Gas testing & inspection term contracts to cover the FCO overseas estate. Contracts will be 3+1 years. The value below is the estimated full 4 year value (not annual value) for all packages worldwide in UK pounds sterling (GBP).
Estimated value excluding VAT: 1 800 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Central & Southern Africa – Gas Testing & Inspection term contract

1)Short description

Annual Inspection of Gas installations, fittings and appliances to the standards indicated in the specifications, to include minor repairs, identification & remedial works to FCO properties in the Southern & Central Africa Region. I.

2)Common procurement vocabulary (CPV)

50000000, 50531200, 50700000, 45333000, 50411200, 71630000

3)Quantity or scope

Indicative schedule shows 69 properties across 13 FCO posts will require testing/inspection in year 1 of the contract. Contract term will be 3 + 1 years. Schedule, properties, post and volume details will be subject to change through the life of the contract.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 2Lot title: Middle East & North Africa – Gas Testing & Inspection term contract

1)Short description

Annual Inspection of Gas installations, fittings and appliances to the standards indicated in the specifications, to include minor repairs, identification & remedial works to FCO properties in the Middle East & North Africa Region.

2)Common procurement vocabulary (CPV)

50000000, 50531200, 50700000, 45333000, 50411200, 71630000

3)Quantity or scope

Indicative schedule shows 237 properties across 15 FCO posts will require testing/inspection in year 1 of the contract. Contract term will be 3 + 1 years. Schedule, properties, post and volume details are subject to change through the life of the contract.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 3Lot title: North America – Gas Testing & Inspection term contract

1)Short description

Annual Inspection of Gas installations, fittings and appliances to the standards indicated in the specifications, to include minor repairs, identification & remedial works to FCO properties in the North America Region.

2)Common procurement vocabulary (CPV)

50000000, 50531200, 50700000, 45333000, 50411200, 71630000

3)Quantity or scope

Indicative schedule shows 140 properties across 13 FCO posts will require testing/inspection in year 1 of the contract. Contract term will be 3+1 years. Schedule, properties, post volume and details will be subject to change through the life of the contract.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 4Lot title: Central & South America – Gas Testing & Inspection term contract

1)Short description

Annual Inspection of Gas installations, fittings and appliances to the standards indicated in the specifications, to include minor repairs, identification & remedial works to FCO properties in the Central & South America Region.

2)Common procurement vocabulary (CPV)

50000000, 50531200, 50700000, 45333000, 50411200, 71630000

3)Quantity or scope

Indicative schedule shows 155 properties across 14 FCO posts will require testing/inspection in year 1 of the contract. Contract term will be 3+1 years. Schedule, properties and posts detail and volumes will be subject to change through the life of the contract.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 5Lot title: Caribbean – Gas Testing & Inspection term contract

1)Short description

Annual inspection and testing of gas installations, fittings and appliances to the standards defined in the specifications, to include minor repairs, identification & remedial works to FCO properties in the Caribbean region.

2)Common procurement vocabulary (CPV)

50000000, 50531200, 50700000, 45333000, 50411200, 71630000

3)Quantity or scope

Indicative schedule shows 41 properties across 15 FCO posts will require testing/inspection in year 1 of the contract. Contract term will be 3+1 years. Schedule, properties, post details and volume will be subject to change through the life of the contract.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 6Lot title: Asia Pacific – Gas Testing & Inspection term contract

1)Short description

Annual inspection and testing of gas installations, fittings and appliances to the standards defined in the specifications, to include minor repairs, identification & remedial works to FCO properties in the Asia Pacific region.

2)Common procurement vocabulary (CPV)

50000000, 50531200, 50700000, 45333000, 50411200, 71630000

3)Quantity or scope

Indicative schedule shows 178 properties across 16 FCO posts will require testing/inspection in year 1 of the contract. Contract term will be 3+1 years. Schedule, property, post and volume detail are subject to change through the life of the contract.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 7Lot title: Europe – Gas Testing & Inspection term contract

1)Short description

Annual inspection and testing of gas installations, fittings and appliances to the standards defined in the specifications, to include minor repairs, identification & remedial works to FCO properties in the Europe region.

2)Common procurement vocabulary (CPV)

50000000, 50531200, 50700000, 45333000, 50411200, 71630000

3)Quantity or scope

Indicative schedule shows 64 properties across 12 FCO posts will require testing/inspection in year 1 of the contract. Contract term will be 3+1 years. Schedule, property, post and volume details will be subject to change through the life of the contract.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 8Lot title: Eastern Europe – Gas Testing & Inspection term contract

1)Short description

Annual inspection and testing of gas installations, fittings and appliances to the standards defined in the specifications, to include minor repairs, identification & remedial works to FCO properties in the Eastern Europe region.

2)Common procurement vocabulary (CPV)

50000000, 50531200, 50700000, 45333000, 50411200, 71630000

3)Quantity or scope

Indicative schedule shows 142 properties across 21 FCO posts will require testing/inspection for year 1 of the contract. Contract term will be 3+1 years. Schedule, property, post and volume details will be subject to change through the life of the contract.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 9Lot title: East & West Africa – Gas Testing & Inspection term contract

1)Short description

Annual inspection and testing of gas installations, fittings and appliances to the standards defined in the specifications, to include minor repairs, identification & remedial works to FCO properties in the East & West Africa region.

2)Common procurement vocabulary (CPV)

50000000, 50531200, 50700000, 45333000, 50411200, 71630000

3)Quantity or scope

Indicative schedule shows 89 properties across 10 FCO posts will require testing/inspection for year 1 of the contract. Contract term will be 3+1 years. Schedule, property, post and volume details will be subject to change through the life of the contract.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://fco.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CPG-768-2015

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 151-271519

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

5.5.2015 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 – 5 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

31.3.2015

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