Festival Organiser for Dartford Festival 2018 – 2020

Festival Organiser for Dartford Festival 2018 – 2020

Dartford Borough Council is seeking to commission a Festival Organiser / Event Management Company to develop, manage and deliver a two day programme of events.

United Kingdom-Dartford: Event services

2018/S 032-069903

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Dartford Borough Council
Civic Centre, Home Gardens
Dartford
DA1 1DR
United Kingdom
Contact person: Dartford Borough Council Procurement Team
Telephone: +44 1322343315
E-mail: procurement@dartford.gov.uk
NUTS code: UKJ43
Internet address(es):Main address: http://www.dartford.gov.uk/

Address of the buyer profile: http://www.dartford.gov.uk/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.kentbusinessportal.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.kentbusinessportal.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Dartford Festival 2018 – 2020 (3 years) Infrastructure & Entertainment

Reference number: DN323674

II.1.2)Main CPV code

79952000

II.1.3)Type of contract

Services

II.1.4)Short description:

Dartford Borough Council is seeking to commission a Festival Organiser / Event Management Company to develop, manage and deliver a two day programme of events, activities and entertainment on Saturday 14.7.2018 between 12:00 noon and 7:00 pm and Sunday 15.7.2018 between 10:45 am and 6 pm (starting with a local church service between 10:45 am – 12:00 noon) in Central Park, Dartford, Kent, DA1 1JP. The Council wishes to appoint a contractor who can develop and grow the Festival, and would welcome ideas on the development of the future Festivals.

II.1.5)Estimated total value

Value excluding VAT: 435 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ43

II.2.4)Description of the procurement:

Dartford Borough Council is conducting an open procedure to procure Festival Organiser / Event Management Company to develop, manage and deliver a two day programme of events, activities and entertainment on Saturday 14.7.2018 between 12:00 noon and 7:00 pm and Sunday 15.7.2018 between 10:45am and 6pm (starting with a local church service between 10:45 am – 12:00 noon) in Central Park, Dartford, Kent, DA1 1JP. The Council wishes to appoint a contractor who can develop and grow the Festival, and would welcome ideas on the development of the future Festivals.

Further information can be found in the invitation to tender and associated documents which have been published on the Kent Business Portal: www.kentbusinessportal.org.uk

To access the opportunity click on the following link to open the “Opportunities” page on the Kent Business Portal: https://procontract.due-north.com/Opportunities/Index?resetFilter=True&applyFilter=True&p=8691483f-2f3d-e711-80e1-005056b64545&v=1

Change the “Organisations” dropdown menu to Dartford Borough Council and wait for the screen to refresh. Click on the “Title” link for the “Dartford Festival 2018 – 2020 (3 years) Infrastructure and Entertainment” project.

Expressions of interest must be submitted on the Kent Business Portal and you will need to register on the portal in order to express an interest and gain access to the project documents.

Registration and use of the portal are free of charge.

Once an expression of interest is made you will receive an email confirming the expression of interest and another directing you to access the tender documents. Any problems accessing the documents should be directed to procurement@dartford.gov.uk

The deadline for completed tenders is 12:00 on 19.3.2018.

Please note there may be conditions relating to environmental and social requirements of the contracting authority included in this contract. Contract conditions will be detailed in the invitation to tender.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/03/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 19/03/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Dartford Borough Council
Civic Centre, Home Gardens
Dartford
DA1 1DR
United Kingdom
Telephone: +44 1322343315
E-mail: procurement@dartford.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

13/02/2018

 

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