Fife Council Civil and Structural Engineering Consultancy Framework

Fife council is seeking to establish a multi supplier Framework for Structural and Civil Engineering Consultancy.

United Kingdom-Glenrothes: Construction consultancy services

2017/S 119-240077

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
United Kingdom
Contact person: Dawn Watson
Telephone: +44 3451550000
E-mail: dawn.watson@fife.gov.uk
NUTS code: UKM22

Internet address(es):Main address: http://www.fifedirect.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Civil and Structural Engineering Consultancy Framework.

Reference number: 1487

II.1.2)Main CPV code

71530000

II.1.3)Type of contract

Services

II.1.4)Short description:

Fife council is seeking to establish a multi supplier Framework for Structural and Civil Engineering Consultancy. This requirement will cover both reactive and planned work for both domestic and commercial programmes of work across the Council estate.

II.1.5)Estimated total value

Value excluding VAT: 1 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Under GBP5k All Reactive & Planned Work

Lot No: 1

II.2.2)Additional CPV code(s)

71312000

71311000

II.2.3)Place of performance

NUTS code: UKM22

Main site or place of performance:

Fife.

II.2.4)Description of the procurement:

This would include Civil and Structural surveys relating to domestic and commercial properties, including housing adaptations and refurbishments planned projects, such as Affordable Housing and Nursery New Build and Extensions etc. emergency requirements.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Over GBP5k All Reactive & Planned Work

Lot No: 2

II.2.2)Additional CPV code(s)

71312000

71311000

II.2.3)Place of performance

NUTS code: UKM22

Main site or place of performance:

Fife.

II.2.4)Description of the procurement:

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 700 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

ESPD Question 4A.2 Must be a current registered member of Structural Engineers Registration Ltd (SER) or equivalent.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

ESPD Question 4B.1.1 Organisations must have an minimum turnover of at least 100 000 GBP a year for the previous two years from same or similar services.

ESPD Question 4B.4 The Liquidity Ratio will be applied Current Assets will be divided by Current Liabilities. Tenderers are to provide their current assets and Current liabilities in relation to their published accounts for the last two years. Tenderers are expected to achieve a ratio of 1 or more. Where a Tenderer does not meet this requirement further details should be provided to confirm why and the Council may undertake additional financial checks and a qualitative judgement shall be made as to the financial capacity of the Tenderer.

ESPD Question 4B.5.1 4B.5.2 Organisations must also have or commit to have the relevant levels of insurance cover before the framework starts or we will exclude you from this procurement.

GBP10m Employers Liability.

GBP5m Professional Negligence.

GBP2.5m Public Liability.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

ESPD Question 4C.1.2 We will evaluate your organisation’s experience and capability relative to what we intend to buy, in particular:

Supplying the same services.

Achieving the same or similar outcomes.

3 examples in the last 3 years must be provided. The maximum score we will give for the first 500 words of each description/example your organisation provides is 4 points (12 overall). We can exclude you from this procurement if your score is less than:

9 (60 %) for all descriptions.

(See scoring key.)

ESPD Question 4C.6 Bidders will be required to confirm that they have the following relevant educational and professional qualifications.

ESPD Question 4C.6.1 Bidders will be required to confirm that their managerial staff have the following relevant educational and professional requirements.

ESPD Question 4C.8.1 4C.8.2 We will evaluate your organisation’s annual manpower and managerial staff levels over the last 3 years to ensure adequate resources are in place to support the delivery of this framework agreement. We can exclude you from this procurement if, in our opinion, you cannot resource the agreement we intend to award.

ESPD Question 4D.1 4D.1.2 Organisations must confirm they have in place documented, monitoring and reviewing arrangements (on an ongoing basis) for

Quality Assurance,

Health & Safety.

Documented arrangements that the organisation has a system for monitoring quality management procedures on an on-going basis.

Minimum level(s) of standards possibly required:

ESPD Question 4C.1.2 Fife Council will evaluate your organisation’s experience and capability as indicated below.

Evaluation score Description:

0 Your answer is not relevant; it will not contribute to achieving the relevant aspects of the specification.

1 Your answer has some relevance albeit with weak supporting evidence; it will contribute little to achieving the relevant aspects of the specification.

2 Your answer is partially relevant with some supporting evidence; it will contribute to achieving the relevant aspects of the specification.

3 Your answer is largely complete and directly relevant with significant supporting evidence; it will contribute significantly to achieving the relevant aspects of the specification.

4 Your answer is complete and directly relevant with unequivocal supporting evidence it will achieve the relevant aspects of the specification.

ESPD Question 4C.6 We can exclude you from this procurement if you are not a member of the: Institution of Structural Engineers or equivalent.

Structural Engineer Chartered Member

Assistant Structural Engineer AMIStructE.

Structural Technician HNC in relevant subject.

Institution of Civil Engineers or equivalent.

Civil Engineer Chartered Member.

Assistant Civil Engineer Incorporated Engineer IEng MICE.

Civil Technician HNC in a relevant subject or EngTech MICE.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/07/2017

Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 25/07/2017

Local time: 09:00

Place:

Fife House, Glenrothes.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

40 months.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=500047

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Organisations are requested to contribute to the provision of Social Value through the work undertaken by Opportunities Fife in the form of a percentage rebate from all annual spend received. The funding will be channelled into Fife Council’s employability teams and used to target and support recruitment and skills opportunities and other community initiatives through appropriate means such as the Skills Development Scotland Programme.

(SC Ref:500047).

VI.4)Procedures for review

VI.4.1)Review body

Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
United Kingdom
Telephone: +44 3451550000Internet address:http://www.fifedirect.org.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/06/2017

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