Filming and Production Services Delivery – Northern Ireland

Filming and Production Services Delivery – Northern Ireland

Invest NI wishes to appoint a suitable contractor to manage and deliver the full range of filming and production, editing and archiving services.

United Kingdom-Belfast: Recreational, cultural and sporting services

2018/S 091-206798

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Invest Northern Ireland
Bedford Square, 1 Bedford Street
Belfast
BT2 7ES
United Kingdom
Contact person: Michelle Frew
E-mail: michelle.frew@finance-ni.gov.uk
NUTS code: UK
Internet address(es):Main address: https://www.investni.com/

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

DfE Invest NI – Filming and Production Services

Reference number: ID 1369537

II.1.2)Main CPV code

92000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Invest NI wishes to appoint a suitable contractor to manage and deliver the full range of filming and production, editing and archiving services that facilitate the agreed elements of Invest NI’s annual schedule of communication plans. The provision of an extensive range of filming and production outputs is an essential part of the Client’s communications strategy and provides a strategic platform to promote its programmes and advisory services, which will ultimately facilitate annual programme referral and participation targets. This will also help to identify and build a pipeline of potential customers and support and encourage pull-through between the Client’s core customer segments. The target audiences for this Contract includes potential and existing customers, the wider business base, stakeholders and the Client’s staff based in Northern Ireland and in international markets.

II.1.5)Estimated total value

Value excluding VAT: 750 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

92100000
92110000
92111210
92111250
92112000
92500000
92510000
92512000

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

Invest NI wishes to appoint a suitable contractor to manage and deliver the full range of filming and production, editing and archiving services that facilitate the agreed elements of Invest NI’s annual schedule of communication plans. The provision of an extensive range of filming and production outputs is an essential part of the Client’s communications strategy and provides a strategic platform to promote its programmes and advisory services, which will ultimately facilitate annual programme referral and participation targets. This will also help to identify and build a pipeline of potential customers and support and encourage pull-through between the Client’s core customer segments. The target audiences for this Contract includes potential and existing customers, the wider business base, stakeholders and the Client’s staff based in Northern Ireland and in international markets.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

It is anticipated that this Contract will commence in June 2018 for a duration of 1 year. The Client may at any time before the completion of the Contract Period invite the Contractor to agree to extend for any period up to and including two further periods of up to 12 months each commencing from the termination date of the original Contract Period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

It is anticipated that this Contract will commence in June 2018 for a duration of 1 year. The Client may at any time before the completion of the Contract Period invite the Contractor to agree to extend for any period up to and including two further periods of up to 12 months each commencing from the termination date of the original Contract Period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The figure in II.1.5 represents the upper limit of an estimated contract value, including all extension periods which ranges from 250 000 GBP to 750 000 GBP. This reflects the potential scale of the contract such changes to the scope/and or scale which may result from future requirements.. The pricing strategy applied and setting of cost/profit margins are a commercial decision for economic operators.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

As per tender documents.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

As per tender documents.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As per Standard Conditions of Contract Schedule 3 Contract Management and Monitoring Schedule.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/06/2018
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 13/09/2018

IV.2.7)Conditions for opening of tenders

Date: 15/06/2018
Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

As required following the expiry of this contract.

VI.2)Information about electronic workflows

VI.3)Additional information:

The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate. The Authority expressly reserves the rights: (a) not to award any contract as a result of the procurement process commenced by publication of this notice;

(b) to make whatever changes it may see fit to the content and structure of the tendering Competition;

(c) to award (a) contract(s) in respect of any part(s) of the services covered by this notice; and

(d) to award contract(s) in stages; and in no circumstances will the Authority be liable for any costs incurred by candidates..

VI.4)Procedures for review

VI.4.1)Review body

The UK does not have any such bodies with responsibility for appeal/mediation procedures.
As above
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/05/2018

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