Finance and P2P System Tender

Finance and P2P System Tender

Supply and Implementation of an Integrated Finance and P2P System.

United Kingdom-Selkirk: Financial analysis and accounting software package

2018/S 247-569816

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Borders Housing Association
South Bridge House, Whinfield Road
Selkirk
TD7 5DT
United Kingdom
E-mail: sbha@shawc.co.uk
NUTS code: UKM91
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply and Implementation of an Integrated Finance and P2P System

II.1.2)Main CPV code

48440000

II.1.3)Type of contract

Services

II.1.4)Short description:

Scottish Borders Housing Association is going through a period of change and one key aspect is to review the accounting software package. A new system is required to provide operating efficiencies, digital services and full integration between other associated software packages used throughout the association.

II.1.5)Estimated total value

Value excluding VAT: 160 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48443000
48442000
72000000

II.2.3)Place of performance

NUTS code: UKM91
Main site or place of performance:

Scottish Borders Housing Association.

II.2.4)Description of the procurement:

Scottish Borders Housing Association is going through a period of change and one key aspect is to review the accounting software package. A new system is required to provide operating efficiencies and digital integration between other associated software packages used throughout the association.

Potential services include, but are not limited to: supply and implementation; migration support; integrations; support and maintenance; hosting).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 160 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

At the discretion of SBHA, the Contract may be extended by 2 * 12-month increments.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Additional modules may be required during the Contract.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Please note the ESPD will be evaluated on the basis of pass/fail.

Please refer to these statements when completing section 4B of the ESPD — Scotland: Statements 4B.5.1 and 4B.5.2 — it is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract the types of insurance indicated below:

Employer’s (compulsory) liability insurance = 5 000 000 GBP.

Public liability insurance = 5 000 000 GBP.

Product liability = 5 000 000 GBP.

Professional indemnity insurance = 1 000 000 GBP.

Minimum level(s) of standards possibly required:

Statement 4B.4 — it is a requirement of this contract that tenderers should have a credit rating of 51 or above. This will be tested by an Experian credit check undertaken by SBHA.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Statements 4C.7 and 4C.8 are specific pass/fail requirements which the bidder must meet, these are as follows:

— 4C.7 — the organisation must have previously integrated their proposed solution with Northgate Housing,

— 4C.8 — the proposed solution must be a proven solution which has a large operational base within the UK RSL sector.

Minimum level(s) of standards possibly required:

The organisation must be able to provide proof that they pass the above requirements.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/01/2019
Local time: 09:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 28/01/2019
Local time: 09:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=567851

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref: 567851)

VI.4)Procedures for review

VI.4.1)Review body

Scottish Borders Housing Association
South Bridge House, Whinfield Road
Selkirk
TD7 5DT
United Kingdom
Telephone: +44 1750724444
Fax: +44 1750724445Internet address: http://www.sbha.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/12/2018

Enjoyed this post? Share it!