Finance, HR and Payroll Software and Maintenance Tender

Finance, HR and Payroll Software and Maintenance Tender

Nottingham City Council and Leicestershire County Council are requesting tenders for the provision of an integrated Finance, HR and Payroll Software and Maintenance Service.

United Kingdom-Nottingham: Software package and information systems

2017/S 197-405172

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Nottingham City Council
Loxley House, Station Street
Nottingham
NG2 3NG
United Kingdom
E-mail: procurement@nottinghamcity.gov.uk
NUTS code: UKInternet address(es):Main address: http://www.nottinghamcity.gov.uk

Address of the buyer profile: https://www.eastmidstenders.org

I.1)Name and addresses

Leicestershire County Council
Glenfield
United Kingdom
E-mail: procurement@nottinghamcity.gov.uk
NUTS code: UKInternet address(es):Main address: https://www.leicestershire.gov.uk/

Address of the buyer profile: https://www.eastmidstenders.org

I.2)Joint procurement

The contract involves joint procurement
The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.eastmidstenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

CPU 2154 Finance, HR and Payroll Software and Maintenance.

Reference number: DN301575

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Nottingham City Council and Leicestershire County Council are requesting tenders for the provision of an integrated Finance, HR and Payroll Software and Maintenance Service. The contract duration will be for 5 years, with a possible extension of up to 10 years in annual (or multiyear) increments, at the Authorities discretion. Based on responses to soft market test conducted via the Prior Information Notice issued on 14.6.2017, ref 2017/S 113-227665, the contract value is estimated to be below 15 000 000 GBP over the total length of the contract (including any extensions), based on the current user profile. A value of 22 500 000 GBP overall was inserted into the OJEU notice to reflect potential increases in users throughout the entire fifteen year term as a result of EMSS providing HR, payroll and finance services to other bodies as part of this contract.

II.1.5)Estimated total value

Value excluding VAT: 22 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Nottingham City Council and Leicestershire County Council (hereafter ‘the Authorities’) are seeking tenders from sufficiently experienced and qualified contractors (either single or multiple) for the provision of integrated Finance, HR and Payroll software and maintenance services.

The Authorities wish to see responses from the market for all potential options for delivery including: ERP or best of breed solutions, cloud or externally hosted etc. For those suppliers who currently offer only one element of the solution (i.e. payroll), it will be necessary for them to partner with other suppliers to provide an entire integrated solution for all our requirements.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70 %
Price – Weighting: 30 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract duration will be for 5 years, with a possible extension of up to 10 years in annual (or multiyear) increments, at the Authorities discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 113-227665

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/11/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 07/11/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Nottingham City Council
Nottingham
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/10/2017

 

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