Finance, P2P, HR and Payroll Systems Tender
SYHA’s current Finance, HR and Payroll systems all work in isolation of each other and the other systems used across the organisation, because of this it requires manual workarounds and in many cases double entry of data.
United Kingdom-Sheffield: Software package and information systems
2018/S 107-244115
Contract notice
Services
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addresses
43-47 Wellington Street
Sheffield
S1 4HF
United Kingdom
Contact person: Mr Chris Shaw
Telephone: +44 7722067596
E-mail: chris.shaw@shawc.co.uk
NUTS code: UK
Address of the buyer profile: http://www.syha.co.uk
I.3)Communication
I.4)Type of the contracting authority
I.5)Main activity
Section II: Object
II.1.1)Title:
Finance, P2P, HR and Payroll Systems requirements
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:
SYHA’s current Finance, HR and Payroll systems all work in isolation of each other and the other systems used across the organisation, because of this it requires manual workarounds and in many cases double entry of data. The systems are also not very easy to use which places greater reliance on central services to manage processes which should be managed directly by staff and managers.
SYHA wants to replace these systems with either a single, integrated Finance, P2P, HR and Payroll solution (Lot 1) or 1 Finance and P2P (Lot 2), or 1 HR and Payroll solution (Lot 3).
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.1)Title:
Lot 1: is for a fully integrated, Single Supplier for Finance, P2P, HR and Payroll Solution
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
Fully integrated, Single Supplier for Finance, P2P, HR and Payroll Solution.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
2 x 12 month extensions
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
II.2.1)Title:
Lot 2: is for a fully integrated, Single Supplier Finance and P2P Solution
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
Fully integrated, Single Supplier Finance and P2P Solution.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
2 x 12 months
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
II.2.1)Title:
Lot 3: is for a fully integrated, Single Supplier HR and Payroll Solution
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
Fully integrated, Single Supplier HR and Payroll Solution.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
2 x 12 months
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
The minimum level of economic and financial standing and/or the minimum financial threshold will be assessed by SYHA by performing a credit check, a score of average (or its equivalent) or above will be classed as a pass; anything below average (or its equivalent) will be a fail.
In addition to the above, you must self-certify that you have or will obtain before the contract commences the following insurance levels:
— Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP,
— Public Liability Insurance = 5 000 000 GBP,
— Professional Indemnity Insurance = 2 000 000 GBP,
— Product Liability Insurance = 5 000 000 GBP.
III.1.3)Technical and professional ability
There are 4 technical pass / fail requirements detailed in the SSQ and these are:
— that the solution can be seamlessly integrated with Office 365 and SYHA’s other core business systems through a published set of APIs,
— the solution must be accessible from any location and on any device type without the need for any thin client solution,
— the solution needs to have a responsive design,
— if the solution you are proposing is not SaaS and needs to be installed on-premise / hosted, then the backend database must be Microsoft SQL.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.4.1)Review body
Sheffield
United Kingdom
VI.5)Date of dispatch of this notice: