Finance Systems and Services – Invitation to Tender

Finance Systems and Services – Invitation to Tender

Lot 1: Fully Managed Service – Accounts Payable, P2P System and Payroll.

United Kingdom-Southend: Financial systems software package

2019/S 001-000733

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Southend University Hospital NHS Foundation Trust
Britannia House, Unit 11-13, Britannia Business Park
Southend
SS2 6GE
United Kingdom
Telephone: +44 1702508139
E-mail: kim.hillman@meht.nhs.uk
NUTS code: UKH31
Internet address(es):Main address: http://www.southend.nhs.uk/

Address of the buyer profile: http://www.southend.nhs.uk/

I.1)Name and addresses

Basildon and Thurrock University Hospitals NHS Foundation Trust
Basildon University Hospital, Nethermayne
Basildon
SS16 5NL
United Kingdom
Telephone: +44 1268524900
E-mail: SystemsQueries.Finance@btuh.nhs.uk
NUTS code: UKH3
Internet address(es):Main address: http://www.basildonandthurrock.nhs.uk

Address of the buyer profile: http://www.basildonandthurrock.nhs.uk

I.1)Name and addresses

Mid Essex Hospital Services NHS Trust
Broomfield Hospital, Court Road
Chelmsford
CM1 7ET
United Kingdom
Telephone: +44 1245362000
E-mail: richard.whiteside@meht.nhs.uk
NUTS code: UKH3
Internet address(es):Main address: http://www.meht.nhs.uk

Address of the buyer profile: http://www.meht.nhs.uk

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://suppliers.multiquote.com
Additional information can be obtained from another address:
Southend University Hospital NHS Foundation Trust
Britannia House, Unit 11-13, Britannia Business Park
Southend
SS2 6GE
United Kingdom
Telephone: +44 1702508139
E-mail: kim.hillman@meht.nhs.uk
NUTS code: UKH31
Internet address(es):Main address: http://www.southend.nhs.uk/

Address of the buyer profile: http://www.southend.nhs.uk/

Tenders or requests to participate must be submitted electronically via: https://suppliers.multiquote.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Finance Systems and Services Framework

Reference number: CA5574 –

II.1.2)Main CPV code

48442000

II.1.3)Type of contract

Services

II.1.4)Short description:

Southend University Hospital NHS Foundation Trust (the “Authority”) is issuing this invitation to tender (“ITT”) in connection with the competitive procurement in establishing a Finance Systems and Services Framework collaboratively with Basildon and Thurrock University Hospitals NHS Foundation Trust and Mid Essex Hospital Services NHS Trust.

The Framework Agreement will be available for use by contracting bodies throughout the whole of England as described in the OJEU Contract Notice.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 3
Maximum number of lots that may be awarded to one tenderer: 3
II.2)Description

II.2.1)Title:

Lot 1: Fully Managed Service — Accounts Payable, P2P System and Payroll

Lot No: 1

II.2.2)Additional CPV code(s)

48442000
79211110
79999200

II.2.3)Place of performance

NUTS code: UKH31
Main site or place of performance:

Southend-on-Sea

II.2.4)Description of the procurement:

Managed services for accounts payable, payroll and all IT systems required to conduct service.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

72 month(s) from the commencement date, with 48 initial month(s) and option to extend 2 x 12 month(s).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2: P2P System

Lot No: 2

II.2.2)Additional CPV code(s)

48442000

II.2.3)Place of performance

NUTS code: UKH31
Main site or place of performance:

Southend-on-Sea.

II.2.4)Description of the procurement:

Purchase to pay system.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

72 month(s) from the commencement date, with 48 initial month(s) and option to extend 2 x 12 month(s).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 3: Payroll Services

Lot No: 3

II.2.2)Additional CPV code(s)

79211110
79631000

II.2.3)Place of performance

NUTS code: UKH31
Main site or place of performance:

Southend-on-Sea

II.2.4)Description of the procurement:

Provision of payroll services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

72 month(s) from the commencement date, with 48 initial month(s) and option to extend 2 x 12 month(s).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/01/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 31/01/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.4)Procedures for review

VI.4.1)Review body

Southend University Hospital NHS Foundation Trust
Britannia House, Unit 11-13, Britannia Business Park, Comet Way
Southend
SS2 6GE
United Kingdom
Telephone: +44 1702435555
E-mail: contracts.purchasing@southend.nhs.ukInternet address: http://www.southend.nhs.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

As per procurement documents.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

29/12/2018

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