Finance Transactional Services for Wandsworth Borough Council

Finance Transactional Services for Wandsworth Borough Council

Wandsworth Borough Council is seeking to appoint a contractor for the provision of finance-related transactional services (the Main Contract) together with a linked framework agreement.

United Kingdom-London: Accounting services

2015/S 014-021229

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wandsworth Borough Council
Town Hall, Wandsworth High Street
Contact point(s): Central Procurement Team
For the attention of: Paul Carlisle
SW18 2PU London
UNITED KINGDOM
Telephone: +44 2088716742
E-mail: pcarlisle@wandsworth.gov.uk

Internet address(es):

General address of the contracting authority: www.wandsworth.gov.uk

Electronic access to information: https://www.delta-esourcing.com/tenders/UK-UK-London:-Accounting-services./7472K8WNHZ

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/tenders/UK-UK-London:-Accounting-services./7472K8WNHZ

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

London Borough of Barking and Dagenham
Civic Centre, Rainham Road North, Dagenham
RM10 7BN London
UNITED KINGDOM

London Borough of Bexley
Civic Offices, Broadway, Bexleyheath
DA6 7LB London
UNITED KINGDOM

London Borough of Brent
Brent Civic Centre, Engineer’s Way, Wembley
HA9 0FJ London
UNITED KINGDOM

London Borough of Bromley
Civic Centre, Stockwell Close, Bromley
BR1 3UH London
UNITED KINGDOM

London Borough of Camden
Town Hall, Judd Street
WC1H 9JE London
UNITED KINGDOM

City of London
Guildhall
EC2P 2EJ London
UNITED KINGDOM

London Borough of Croydon
Bernard Weatherill House, 8 Mint Walk, Croydon
CR0 1EA London
UNITED KINGDOM

London Borough of Ealing
Perceval House, 14/16 Uxbridge Road
W5 2HL London
UNITED KINGDOM

London Borough of Enfield
Civic Centre, Silver Street, Enfield
EN1 3XA London
UNITED KINGDOM

Royal Borough of Greenwich
Town Hall, Wellington Street
SE18 6PW London
UNITED KINGDOM

London Borough of Hackney
Town Hall, Mare Street
E8 1EA London
UNITED KINGDOM

London Borough of Haringey
Civic Centre, High Road, Wood Green
N22 8LE London
UNITED KINGDOM

London Borough of Harrow
Civic Centre, Station Road, Harrow
HA1 2XY London
UNITED KINGDOM

London Borough of Havering
Town Hall, Main Road, Romford
RM1 3BD London
UNITED KINGDOM

London Borough of Hillingdon
Civic Centre, High Street, Uxbridge
UB8 1UW London
UNITED KINGDOM

London Borough of Hounslow
Civic Centre, Lampton Road, Hounslow
TW3 4DN London
UNITED KINGDOM

London Borough of Islington
Town Hall, Upper Street
N1 2UD London
UNITED KINGDOM

Royal Borough of Kingston upon Thames
Guildhall, High Street
KT1 1EU Kingston upon Thames
UNITED KINGDOM

London Borough of Lambeth
Town Hall, Brixton Hill, Lambeth
SW2 1RW London
UNITED KINGDOM

London Borough of Lewisham
Town Hall, Catford
SE6 4RU London
UNITED KINGDOM

London Borough of Merton
Civic Centre, London Road, Morden
SM4 5DX London
UNITED KINGDOM

London Borough of Newham
Newham Dockside, 1000 Dockside Road
E16 2QU London
UNITED KINGDOM

London Borough of Redbridge
Town Hall, High Road, Ilford
IG1 1DD London
UNITED KINGDOM

London Borough of Richmond upon Thames
Civic Centre, York Street, Twickenham
TW1 3BZ London
UNITED KINGDOM

London Borough of Southwark
160 Tooley Street
SE1 2QH London
UNITED KINGDOM

London Borough of Sutton
Civic Offices, St. Nicholas Way, Sutton
SM1 1EA London
UNITED KINGDOM

London Borough of Tower Hamlets
Mulberry Place, 5 Clove Crescent
E14 2BG London
UNITED KINGDOM

London Borough of Waltham Forest
Town Hall, Forest Road
E17 4JF London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Finance Transactional Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 9: Accounting, auditing and bookkeeping services

NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Accounting services. Sales and purchases recording services. Tax-return preparation services. Compilation of financial statements services. Financial systems software development services. Printing and delivery services. Supporting services for the government. Wandsworth Borough Council is seeking to appoint a contractor for the provision of finance-related transactional services (the Main Contract) together with a linked framework agreement. The core services to be covered by the Main Contract: accounts payable services, accounts receivable and income management services, purchase to pay services, provision of reconciliations, accounting, budgeting and forecasting services, the provision of and support for a financial management system (including income management system), associated specialist services (including but not limited to data extracts and a cashiers service),and the provision of related professional advice, support and assistance to the Council for relationship management with some of the Council’s other financial contractors. The following additional non-core services may be required by Wandsworth Borough Council during the contract period, at their absolute discretion, and as such the additional services are not guaranteed. These services include but are not limited to bulk printing and mailing services.
The Main Contract will be for a duration of 6 years, with the option to extend by a period or periods of up to 4 years (total maximum contract period of 10 years). It is anticipated that the Main Contract will commence in October 2016. In addition to the Main Contract (as a secondary element) the Council also wishes to enable other local authorities to benefit from this procurement and as such the Council is intending to set up a framework agreement through which other local authorities in the London area (Participating Authorities) may call off. A full list of the Participating Authorities is set out at annex A. The following Participating Bodies have expressed particular interest in benefiting from the framework agreement: London Borough of Camden, London Borough of Hackney, London Borough of Islington, London Borough of Richmond upon Thames. The Council is acting as a central purchasing body through which the Participating Bodies may wish to procure substantially similar services to those included in the main contract under a separate call off agreement. There is no obligation on the Participating Authorities to participate and the Council gives no guarantee or warranty as to the nature or volume of the services, if any, to be called off or the number of Participating Authorities taking part. However it is intended that the Participating Authorities should be able to rely on this procurement to purchase such services without the need for any further procurement process. The duration of the individual call off contracts will not necessarily be limited to the 4 year term but the term will be governed by the subject matter of the call off contract concerned. The material terms of the call off shall be the same as for the main contract subject to the right to make specific amendments in respect of an individual call off.
The information required by II.1.4) in relation to the framework agreement is as follows: This is a Framework Agreement with a single operator and would be for a term of 4 years. The estimated value of purchases for the contracts called off under this framework agreement is 504 000 000 GBP.

II.1.6)Common procurement vocabulary (CPV)

79211000, 79211120, 79222000, 79211200, 72212442, 79823000, 75130000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated total value of Wandsworth Borough Council’s contract (including the core and non core services only) for the entire possible 10 year contract period is between 6 000 000 GBP and 18 000 000 GBP. The total estimated value including the framework agreement is 522 000 000 GBP.
Estimated value excluding VAT:
Range: between 6 000 000 and 18 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Wandsworth Borough Council’s contract will have a duration of 6 years, with the option (at the Council’s discretion) to extend by a period or periods of up to 4 years.
Provisional timetable for recourse to these options:
in months: 72 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the invitation documentation and the pre-qualification questionnaire.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the invitation documentation and the pre-qualification questionnaire.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As set out in pre-qualification questionnaire.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the invitation documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in pre-qualification questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in pre-qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: As set out in pre-qualification questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 178-314723 of 17.9.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

16.2.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Accounting-services./7472K8WNHZ

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/7472K8WNHZ

GO Reference: GO-2015116-PRO-6295800.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 20794760000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulations 32 and 32A (Information about contract award procedures and the application of the standstill period prior to contract award) and Part 9 (Applications to the Court) of the Public Contracts Regulations 2006.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.1.2015

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