Financial Management and Accountancy Services Tender London

Financial Management and Accountancy Services Tender London

The Financial lot is split in to two areas: finance management and finance accountancy. The roles are to provide financial and accountancy services to the same 5 estates, working under the Operations Manager.

United Kingdom-London: Accounting, auditing and fiscal services

2014/S 244-430048

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wandsworth Association of Housing Co-Operatives
21 Stanmer Street
For the attention of: Kamila Klidzia
SW11 3EQ London
UNITED KINGDOM
Telephone: +44 2079245213
E-mail: wahc@exceeding.uk.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Goulden House
Estate Office, Entrance A, Winders Road, Battersea
SW11 3HF London
UNITED KINGDOM

McCarthy Court Management Organisation
21 Stanmer Street, Battersea
SW11 3ES London
UNITED KINGDOM

All Saints Co-operative
Basement, All Saints Court, Prince of Wales Drive, Battersea
SW11 4BU London
UNITED KINGDOM

Totteridge House Co-operative
Ground floor office, Yelverton Road, Battersea
SW11 3QQ London
UNITED KINGDOM

Felsham Road Co-operative
33 Henry Jackson Road, Putney
SW15 1DL London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Financial Management and Accountancy Services and Operations Director.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 9: Accounting, auditing and bookkeeping services

NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Accounting, auditing and fiscal services. Fiscal services. Accounting services. Business and management consultancy and related services. WAHC is an umbrella organisation seeking tenders for an Operations Director and Financial Management Officers. The role of the Operations Manager is primarily to oversee the running of 5 Council-owned housing estates in London which are run by 5 individual Resident Management Organisations .The Financial lot is split in to two areas: finance management and finance accountancy. The roles are to provide financial and accountancy services to the same 5 estates, working under the Operations Manager. Please note that each Resident Management Organisation will sign its own contract with the successful supplier(s).

II.1.6)Common procurement vocabulary (CPV)

79200000, 79220000, 79211000, 79400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract duration is for 3 years with the option to extend for a further 2 years. Lot 1 is for ‘Financial Management and Accountancy Services’ with an estimated annual value of 62 300 GBP. Lot 2 is for ‘Operations Director’ with an estimated annual value of 64 720 GBP.
Estimated value excluding VAT:
Range: between 381 060 and 635 100 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract duration is for three years with the option to extend for a further 2 years.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Financial Management and Accountancy Services

1)Short description

Lot 1 contains 2 main service areas: Finance Management and Finance Accountancy.

2)Common procurement vocabulary (CPV)

79200000, 79220000, 79211000

3)Quantity or scope

WAHC estimates that the resources necessary to provide the required services is approximately 90 hours each week. The natures of the services required dictate that there is a degree of variability in the application of the resource, with month and year ends driving activity increases. The main applications used within WAHC are Sage 50 and CHICS. Tenderers are expected to be familiar with the use of both of these products. The services require the production of three main documentation sets: the Finance Pack, Management Accounts, and KPIs. For further details please refer to the Invitation to Tender documentation.
Estimated value excluding VAT:
Range: between 186 900 and 311 500 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 2Lot title: Operations Director

1)Short description

Lot 2 is for the role of Operations Director.

2)Common procurement vocabulary (CPV)

79400000

3)Quantity or scope

To provide oversight, advice, scrutiny and supervision on the day-to-day running of the estates. For more information please refer to the Invitation to Tender documentation.
Estimated value excluding VAT:
Range: between 194 160 and 323 600 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the Invitation to Tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the Invitation to Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As set out in the Invitation to Tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
As set out in the Invitation to Tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Invitation to Tender documentation.
Minimum level(s) of standards possibly required: As set out in the Invitation to Tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Invitation to Tender documentation.
Minimum level(s) of standards possibly required:
As set out in the Invitation to Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.2.2015 – 12:00

IV.3.4)Time limit for receipt of tenders or requests to participate

27.2.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 27.2.2015 – 12:00

Place:

Goulden House, Battersea, London SW11 3HF.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=122961584

GO Reference: GO-20141215-PRO-6230132.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 20794760000

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.12.2014

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