Financial status checks and international background checks to central government

Financial status checks and international background checks to central government

The Ministry of Defence and other Central Government Departments and Agencies have a requirement for the provision of financial status check services for individuals employed or proposed for employment on government work, as a component of the security vetting process.

UK-Glasgow: Financial information systems

2012/S 238-392638

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ministry of Defence
DE&S Commercial CC HOCS, Kentigern House, 65 Brown Street
Contact point(s): DE&S Commercial CC HOCS CM1
For the attention of: Stephen Phillips
G2 8EX Glasgow
Telephone: +44 1412242702
Fax: +44 1412242669

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

See Para II.1.5
See Para II.1.5

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Provision of financial status checks and international background checks to central government.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Financial information systems. The Ministry of Defence and other Central Government Departments and Agencies have a requirement for the provision of financial status check services for individuals employed or proposed for employment on government work, as a component of the security vetting process.
The requirement is for the provision of almost instantaneous and accurate data, sourced from the widest base of available data sources and financial institutions. Access to the service should be made available online, by post/fax, by telephone and by electronic interface to the DBS NSV vetting tool, Cerberus.
Approximately 110 Government organisations access the service, and the estimated number of checks undertaken each year is in the region of 100 000. The majority of these checks will be requested by Ministry of Defence but requests for the services should also be available to those other Government Departments and Agencies listed below:
The Cabinet Office.
Department Of Trade & Industry.
British Broadcasting Corporation.
British Telecommunications Plc.
Capita Business Services Ltd.
Office For Civil Nuclear Security.
Crown Prosecution Service.
Dept For Culture, Media & Sport.
Dept For Environmental Food &.
National Criminal Intelligence Service.
Department Of Health.
Health & Safety Executive.
Home Office.
Inland Revenue.
Metropolitan Police Service.
National Assembly For Wales.
Office For National Statistics.
Dept For Education & Skills.
Office Of Parliamentary & Health.
Bank Of England Museum.
The Treasury Solicitor.
Department For Work And Pensions.
HM Customs And Excise.
Foreign & Commonwealth Office.
Export Credits Guarantee Dept.
Food Standard Agency.
Ministry Of Justice.
National Audit Office.
Northern Ireland Office.
Ordnance Survey.
Scottish Government.
Scottish Parliament.
Serious Fraud Office.
Avon & Somerset Constabulary.
Cambridgeshire Constabulary.
Cheshire Constabulary.
Cleveland Police.
Derbyshire Constabulary.
Devon & Cornwall Constabulary.
Humberside Police.
Kent County Constabulary.
Leicestershire Constabulary.
Lincolnshire Police Hq.
Norfolk Constabulary.
North Yorkshire Police.
Northamptonshire Police.
Sussex Police HQ.
West Mercia Constabulary.
West Midlands Police.
Wiltshire Constabulary Headquarters.
Nottinghamshire Police.
South Wales Police.
South Yorkshire Police.
Suffolk Constabulary.
Gloucestershire Constabulary.
Greater Manchester Police.
Staffordshire Police HQ.
Hertfordshire Constabulary.
Royal Mail.
Gwent Police.
Northern Ireland Office.
Dept For Transport, Local Govt.
Historic Royal Palaces.
City Of London Police.
Surrey Police.
Northumbria Police.
Merseyside Police Hq.
Scottish Police Forces.
Civil Aviation Authority.
Royal Household.
West Yorkshire Police.
National Crime Squad – Security.
Lancashire Constabulary.
Dyfed Powys Police.
Kent Police.
Hm Treasury.
Thames Valley Police.
Financial Services Authorithy.
North Wales Police (English).
Serious And Organised Crime Agency.
Metropolitan Police Vetting Unit.
Humberside Police.
HM Treasury Group Shared Services.
National Assembly For Wales.
The contract shall also be open for use by any Government Department or Agency listed at the link below:
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract is due to start on 1.7.2013, with a possibility of being delayed until a start date of 1.9.2013 and shall run for a period of 2 years. The Authority shall have two separate options to extend the contract for one further year. the maximum duration of the contract, if both options are taken up shall be 4 years.
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(a) A list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) A list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— Where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
— Where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure: To provide key services within the shortest possible timescale.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: If more than five companies express an interest, bidders will be down-selected using the following criteria:
Legal status (e.g. confirmation of registration at companies house, or similar).
Economic standing (copy of most recently audited accounts).
Technical capacity (examples of similar work undertaken in the last 5 years).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: Yes. A reverse auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on reverse auction usage will be given in the invitation to tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 20.12.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
20.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and GO Reference: GO-2012127-DCB-4440794.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

DE&S Commercial, C&C
Kentigern House, 65 Brown Street
G2 8EX Glasgow
Telephone: +44 1412242702
Fax: +44 1412242669

Body responsible for mediation procedures

DE&S Commercial, C&C

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

DE&S Commercial, C&C

VI.5)Date of dispatch of this notice:

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