Fine Art and Object Packing and Transportation Framework 2018

Fine Art and Object Packing and Transportation Framework 2018

The V and A is seeking to put in place non-exclusive, non-binding Framework Agreements with a number of transport companies.

United Kingdom-London: Cargo handling and storage services

2018/S 076-169414

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Victoria and Albert Museum
Cromwell Road, South Kensington
London
SW7 2RL
United Kingdom
E-mail: procurement@vam.ac.uk
NUTS code: UKI
Internet address(es):Main address: https://www.vam.ac.uk

I.1)Name and addresses

Design Dundee Ltd
Whitehall House, 33 Yeaman Shore
Dundee
DD1 4BJ
United Kingdom
E-mail: info@vandadundee.org
NUTS code: UKM71
Internet address(es):Main address: https://www.vandadundee.org/

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-London:-Cargo-handling-and-storage-services./V63VK6J99P
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/respond/V63VK6J99P
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Fine Art and Object Packing and Transportation Framework Agreement

Reference number: VA/CON/28/17

II.1.2)Main CPV code

63100000

II.1.3)Type of contract

Services

II.1.4)Short description:

The V and A is seeking to put in place non-exclusive, non-binding Framework Agreements with a number of transport companies for the packing and transport of fine art, objects, entire exhibitions and exhibition fixtures and fittings. The Agreements will also include provision of other services such as technical assistance, project management and technical advice, insurance and fine art storage facilities.

II.1.5)Estimated total value

Value excluding VAT: 4 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Fine art object packing and transportation UK

Lot No: 1

II.2.2)Additional CPV code(s)

63100000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

The V and A is seeking to put in place non-exclusive, non-binding Framework Agreements with a number of transport companies for the packing and transport of fine art, objects, entire exhibitions and exhibition fixtures and fittings. The Agreements will also include provision of other services such as technical assistance, project management and technical advice, insurance and fine art storage facilities. The period of the Framework Agreement will be not less than 3 years, with an option to extend for a further 1 year.

Between May 2018 and May 2021, the V and A intends to mount and travel a number of large, medium and small sized exhibitions. Many of the exhibitions are expected to tour to multiple venues in the UK and worldwide.

The exhibitions could consist of for example paintings, sculptures, works on paper, artists’ installations, furniture, textiles and costume, ceramics, glass, jewellery and other metalwork, books, ephemera, major architectural elements, toys and games, contemporary decorative and design pieces, and videos and films: objects will belong to the V and A but also to private and public collections throughout the world.

This Framework Agreement will also cover the tour of exhibitions of the V and A collection objects that will not be shown at the V and A, but will tour to several venues in the UK and abroad and non-exhibition specific packing and transport requirements. Please note that the V and A will increasingly require Contractors to invoice tour venues directly for services. For example, where there are costs that as part of the tour are agreed as shared costs Contractors will be asked to bill venues the appropriate share directly.

Lot 1 is to provide fine art and object packing and transportation services and occasional storage within the UK.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 04/07/2018
End: 03/07/2021
This contract is subject to renewal: yes
Description of renewals:

The period of the Framework Agreement will be not less than 3 years, with an option to extend for a further 1 year.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Fine Art and object packing and transportation services in the European Union

Lot No: 2

II.2.2)Additional CPV code(s)

63100000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

To provide fine art and object packing and transportation services in the European Union.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 04/07/2018
End: 03/07/2021
This contract is subject to renewal: yes
Description of renewals:

The period of the Framework Agreement will be not less than 3 years, with an option to extend for a further 1 year.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Fine art and object packing and transportation services in North America, Australia, New Zealand and Japan

Lot No: 3

II.2.2)Additional CPV code(s)

63100000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

To provide fine art and object packing and transportation services in North America, Australia, New Zealand and Japan.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 04/07/2018
End: 03/07/2021
This contract is subject to renewal: yes
Description of renewals:

The period of the Framework Agreement will be not less than 3 years, with an option to extend for a further 1 year.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Fine art and object packing and transportation services worldwide

Lot No: 4

II.2.2)Additional CPV code(s)

63100000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

To provide fine are and object packing and transportation services worldwide.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 04/07/2018
End: 03/07/2021
This contract is subject to renewal: yes
Description of renewals:

The period of the Framework Agreement will be not less than 3 years, with an option to extend for a further 1 year.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/06/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 05/06/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2021-2022 depending on length of contract.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Cargo-handling-and-storage-services./V63VK6J99P

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/V63VK6J99P

GO Reference: GO-2018417-PRO-12247257

VI.4)Procedures for review

VI.4.1)Review body

Victoria and Albert Museum
Cromwell Road, South Kensington
London
SW7 2RL
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/04/2018

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