Fine Art Move and Move Management Tender

Fine Art Move and Move Management Tender

The Authority is seeking Contractor(s) for Office and Special Moving services including Storage, Fine Art Move and Move Management to the Scottish Higher and Further Education sector.

United Kingdom-Stirling: Relocation services

2016/S 090-160180

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

APUC Limited
Unit 5, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
UNITED KINGDOM
Telephone: +44 1314428960
E-mail: mbandere@apuc-scot.ac.uk
NUTS code: UKM

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Office and Special Moving Services, Fine Art Move and Move Management.

Reference number: PFB1019-AP

II.1.2)Main CPV code

98392000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Authority is seeking Contractor(s) for Office and Special Moving services including Storage, Fine Art Move and Move Management to the Scottish Higher and Further Education sector and the wider public sector in Scotland. The provision of Office and Special Moving services is split into 2 service models: Large Scale High Risk and/or Value Projects and Churn Work which can be described as low cost and/or low risk removals across four discrete geographical regions of Scotland: Central West and South; North ( Aberdeen and Inverness); Perth, Fife, Angus and Dundee; Edinburgh, Lothian and Borders. Services under Fine Art Move Lot and Move management lot are not split into geographical regions and cover all Institutions in Scotland as listed in Appendix E: List of Institutions.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Office and Special Moving — Large Projects — Central West and South Scotland

Lot No: 1

II.2.2)Additional CPV code(s)

98392000
60183000
60181000
63121000
98341120

II.2.3)Place of performance

NUTS code: UKM
NUTS code: UKM3
Main site or place of performance:

For the complete list of locations under Lot 1 please refer to Appendix E List of Institutions, some exclusions apply as outlined within the ITT document.

II.2.4)Description of the procurement:

Provision of Large Office and Special Moving Projects including Storage services associated with major relocation or refurbishment projects to the Institutions located in Central West and South of Scotland.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the Framework Agreement for up to 12 months subject to satisfactory performance and continued Institutions’ requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Office and Special Moving — Large Projects — North (Aberdeen and Inverness)

Lot No: 2

II.2.2)Additional CPV code(s)

98392000
63100000
98341120
60183000
60181000

II.2.3)Place of performance

NUTS code: UKM
NUTS code: UKM50
NUTS code: UKM62
Main site or place of performance:

For the complete list of locations under Lot 2 please refer to Appendix E List of Institutions, some exclusions apply as outlined within the ITT document.

II.2.4)Description of the procurement:

Provision of Office and Special Moving Service including Storage services to the Institutions located in North (Aberdeen and Inverness) as detailed in Appendix E of the ITT documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the Framework Agreement for up to 12 months subject to satisfactory performance and continued Institutions’ requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Office and Special Moving — Large Projects — Edinburgh, Lothian and Borders

Lot No: 4

II.2.2)Additional CPV code(s)

98392000
63100000
98341120
60183000
60181000
60182000

II.2.3)Place of performance

NUTS code: UKM
NUTS code: UKM23
NUTS code: UKM24
NUTS code: UKM25
Main site or place of performance:

For the complete list of locations under Lot 4 please refer to Appendix E List of Institutions, some exclusions apply as outlined within the ITT document.

II.2.4)Description of the procurement:

Provision of Office and Special Moving Service including Storage services to the Institutions located in Edinburgh, Lothian and Borders as detailed in Appendix E of the ITT documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the Framework Agreement for up to 12 months subject to satisfactory performance and continued Institutions’ requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Office and Special Moving — Large Projects — Perth/Fife/Angus/Dundee

Lot No: 3

II.2.2)Additional CPV code(s)

98392000
63100000
98341120
60183000
60181000

II.2.3)Place of performance

NUTS code: UKM
NUTS code: UKM27
NUTS code: UKM21
NUTS code: UKM22
Main site or place of performance:

For the complete list of locations under Lot 3 please refer to Appendix E List of Institutions, some exclusions apply as outlined within the ITT document.

II.2.4)Description of the procurement:

Provision of Office and Special Moving Service including Storage services to the Institutions located in Perth/Fife/Angus/Dundee as detailed in Appendix E of the ITT documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the Framework Agreement for up to 12 months subject to satisfactory performance and continued Institutions’ requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Office and Special Moving — Churn Work — North (Aberdeen and Inverness)

Lot No: 6

II.2.2)Additional CPV code(s)

98392000
63100000
98341120
60183000
60181000

II.2.3)Place of performance

NUTS code: UKM
NUTS code: UKM5
Main site or place of performance:

For the complete list of locations under Lot 6 please refer to Appendix E List of Institutions, some exclusions apply as outlined within the ITT document.

II.2.4)Description of the procurement:

Provision of Churn Work requirements to the Institutions located in Aberdeenshire and Inverness as detailed in Appendix E of the ITT documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the Framework Agreement for up to 12 months subject to satisfactory performance and continued Institutions’ requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Office and Special Moving — Churn Work — Central West and South

Lot No: 5

II.2.2)Additional CPV code(s)

98392000
63100000
98341120
60183000
60181000

II.2.3)Place of performance

NUTS code: UKM
NUTS code: UKM3
Main site or place of performance:

For the complete list of locations under Lot 5 please refer to Appendix E List of Institutions, some exclusions apply as outlined within the ITT document.

II.2.4)Description of the procurement:

Provision of Churn Work requirements to the Institutions located in Central West and South Scotland as detailed in Appendix E of the ITT documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the Framework Agreement for up to 12 months subject to satisfactory performance and continued Institutions’ requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Office and Special Moving — Churn Work — Perth/Fife/Angus/Dundee

Lot No: 7

II.2.2)Additional CPV code(s)

98392000
63100000
98341120
60183000
60181000

II.2.3)Place of performance

NUTS code: UKM
NUTS code: UKM21
NUTS code: UKM22
NUTS code: UKM27
Main site or place of performance:

For the complete list of locations under Lot 7 please refer to Appendix E List of Institutions, some exclusions apply as outlined within the ITT document.

II.2.4)Description of the procurement:

Provision of Churn Work requirements including Storage services to the Institutions located in Perth/Fife/Angus/Dundee as detailed in Appendix E of the ITT documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the Framework Agreement for up to 12 months subject to satisfactory performance and continued Institutions’ requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Office and Special Moving — Churn Work — Edinburgh, Lothian and Borders

Lot No: 8

II.2.2)Additional CPV code(s)

63100000
98392000
98341120
60183000
60181000

II.2.3)Place of performance

NUTS code: UKM
NUTS code: UKM23
NUTS code: UKM24
NUTS code: UKM25
Main site or place of performance:

For the complete list of locations under Lot 8 please refer to Appendix E List of Institutions, some exclusions apply as outlined within the ITT document.

II.2.4)Description of the procurement:

Provision of Churn Work requirements to the Institutions located in Edinburgh, Lothian and Borders as detailed in Appendix E of the ITT documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the Framework Agreement for up to 12 months subject to satisfactory performance and continued Institutions’ requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Office and Special Moving — Fine Art Move — Nationwide (Scotland)

Lot No: 9

II.2.2)Additional CPV code(s)

63100000
98341120

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

For the complete list of locations under Lot 9 please refer to Appendix E List of Institutions, some exclusions apply as outlined within the ITT document.

II.2.4)Description of the procurement:

The Authority is seeking a specialist Contractor for Fine Art Move services including but not limited to: Transportation of effects by road, sea or air; Moving Art works using the Specialised Vehicles ( where appropriate and required); Case Making and Packing services, Secure storage solution; Fully comprehensive Transit Insurance; Documentation: Picture Hanging Services; Customs clearance.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the Framework Agreement for up to 12 months subject to satisfactory performance and continued Institutions’ requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Office and Special Moving — Move management — Nationwide (Scotland)

Lot No: 10

II.2.2)Additional CPV code(s)

98392000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

For the complete list of locations under Lot 10 please refer to Appendix E List of Institutions, some exclusions apply as outlined within the ITT document.

II.2.4)Description of the procurement:

The Authority is seeking Contractor(s) for Move Management services under Lot 10 which are likely to be required for Capital and High risk/value projects where the initial move planning is required for a complex Refurbishment or Relocation Project. The scope services under this Lot excludes any physical moving but includes any of the following:

— Defining client requirements;

— Furniture, fittings and equipment (FF&E) strategy;

— Space planning;

— Control procedures;

— Move planning and preparation;

— Assistance with removal contractor tendering (defining a scope of requirement);

— Removal contractor management;

— Post move / after-care.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Authority reserves the right to extend the Framework Agreement for up to 12 months subject to satisfactory performance and continued Institutions’ requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidders must confirm they can provide the following supporting evidence at point of award:

Lot 1-9 accreditation with the British Association of Removers (BAR);

Lot 9 BIFA accreditation (The British International Freight Association) or equivalent.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Bidders for Lot 1-8 must confirm their ability to increase their existing Goods in Transit Insurance level up to 1 000 000 GBP per vehicle load if required so by contracting Institution with the supporting letter from the insurance broker.

Bidders for Lot 1-8 must confirm they can provide the following supporting evidence at point of award:

— Employer’s (Compulsory) Liability Insurance* = 5 000 000 GBP;

— Product Liability Insurance = 5 000 000 GBP;

— Professional Indemnity Insurance — 5 000 000 GBP;

— Public Liability Insurance = 5 000 000 GBP.

Lot 9 Insurance requirement:

— Employer’s (Compulsory) Liability Insurance* = 5 000 000 GBP;

— Product Liability Insurance = 10 000 000 GBP;

— Professional Indemnity Insurance = 10 000 000 GBP;

— Public Liability Insurance = 10 000 000 GBP.

Please refer to Selection Criteria: Question 4B.5 of Part IV (ESPD).

Minimum level(s) of standards possibly required:

A copy of audited accounts or equivalent for the most recent 3 years, along with details of any significant changes since the last year end may be asked prior to the contract award.

III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

That Contractors must adhere to all Health and Safety Regulations and Requirements at all times during the course of the Framework Agreement and the provision of all services carried under the Framework Agreement.

Any services conducted by Contractor under this Agreement must be fully compliant with The British Association of Removers Code of Practice.

Submission of Management Information:

Contractors must provide the management information on a quarterly basis, within 10 working days following the start of each quarter by logging into the website and uploading the template document. If there has been no spend for the quarter then this will still require you to log in and record a nil spend return.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 20
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 074-129432

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/06/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 15/06/2016
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

September 2019.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Quality Management Procedures:

Bidders must confirm they can provide the following supporting evidence at point of award. Please refer to Selection Criteria: Question 4D.1.1 of Part IV (ESPD): ‘The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent)’.

Health and Safety Procedures:

The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent).

Freedom of Information:

Please confirm that you will be in a position to complete (at point of award) ‘Appendix B — Freedom of Information’ (if applicable) in the Technical Questionnaire in PCS-Tender.

This information should only be submitted if applicable at point of award. It is for information only and will not be scored.

Supply Chain Code of Conduct:

Please confirm that you will be in a position to complete (at point of award) ‘Appendix D — Supply Chain Code of Conduct’ in the Technical Questionnaire in PCS-Tender.

This information should only be submitted if applicable at point of award. It is for information only and will not be scored.

Form of Tender:

Please confirm that you will be in a position to complete (at point of award) ‘Appendix A — Form of Tender’ in the Technical Questionnaire in PCS-Tender.

This information should only be submitted at point of award. It is for information only and will not be scored.

The the complete list of Institutions please refer to Appendix E-List of Institutions and Lotting.

Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit:https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 5509 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

(SC Ref:444232).

VI.4)Procedures for review

VI.4.1)Review body

APUC Limited
Unit 5, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
UNITED KINGDOM
Telephone: +44 1314428933Internet address:http://www.apuc-scot.ac.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

APUC Ltd will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/05/2016

 

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