Fire Alarm and Emergency Lighting Planned and Reactive Maintenance Tender

Fire Alarm and Emergency Lighting Planned and Reactive Maintenance Tender

Isos is seeking to appoint a single or multiple contractors via lots to manage and complete planned and reactive maintenance to fire alarms, associated systems, and emergency lighting within Isos properties throughout North East England. 

United Kingdom-Newcastle-upon-Tyne: Fire-alarm systems

2014/S 143-257352

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Isos Housing Limited
5 Gosforth Park Avenue, Gosforth Business Park
For the attention of: Daniel Gibson
NE12 8EG Newcastle-upon-Tyne
UNITED KINGDOM
Telephone: +44 1912238275

Internet address(es):

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA18221

Further information can be obtained from: Isos Housing Limited
5 Gosforth Park Avenue, Gosforth Business Park
NE12 8EG Newcastle-upon-Tyne
UNITED KINGDOM
Telephone: +44 1912238275

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Isos Housing Limited
5 Gosforth Park Avenue, Gosforth Business Park
NE12 8EG Newcastle-upon-Tyne
UNITED KINGDOM
Telephone: +44 1912238275

Tenders or requests to participate must be sent to: Isos Housing Limited
5 Gosforth Park Avenue, Gosforth Business Park
NE12 8EG Newcastle-upon-Tyne
UNITED KINGDOM
Telephone: +44 1912238275

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Fire Alarm and Emergency Lighting Planned and Reactive Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: North East England.

NUTS code UKC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Isos is seeking to appoint a single or multiple contractors via lots to manage and complete planned and reactive maintenance to fire alarms, associated systems, and emergency lighting within Isos properties throughout North East England. The proposed lots are as follows:
Lot 1 – Northumberland
Lot 2 – Tyneside
Lot 3 – Co. Durham / Stockton
A map showing the proposed lots will be made available to bidders.
Isos currently manages properties of mixed tenure and type throughout the region with significant variance in terms of type and application. Isos requires the successful bidder(s) to manage a programme of planned maintenance, have the ability to provide maintenance on a planned and responsive basis and to respond to emergency requirements on an out-of-hours basis, which are likely to be instructed by our nominated Out of Hours Call Handling provider.
Isos currently spends c GBP 200k annually on these services, and therefore bidders should be able to demonstrate a sound financial footing along with demonstrated technical ability and the ability to service the entire Isos Geography as defined by the lots. Bidders should also note Isos’ growth plans, and that the maintenance portfolio is likely to grow during the proposed contract period.
At present, Isos manage the maintenance programme via three incumbent contractors. Bidders should note that TUPE is likely to apply and all relevant details will be shared with shortlisted bidders at ITT stage. Isos has a detailed specification for the proposed works which will be shared with shortlisted bidders at ITT stage. A draft copy of the specification will be issued to bidders expressing an interest in the opportunity for information purposes only.
In addition to managing maintenance, Isos will require the successful bidder(s) to create and manage a detailed asset register of all equipment within the Isos portfolio, and to assist Isos in identifying a future replacement programme for fire alarms, associated systems and emergency lighting systems.

II.1.6)Common procurement vocabulary (CPV)

3162520031518200

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Northumberland

1)Short description

As per tender.

2)Common procurement vocabulary (CPV)

3162520031518200

3)Quantity or scope

As per tender.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Tyneside

1)Short description

As per tender.

2)Common procurement vocabulary (CPV)

3162520031518200

3)Quantity or scope

As per tender.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: County Durham/Stockton

1)Short description

As per tender.

2)Common procurement vocabulary (CPV)

3162520031518200

3)Quantity or scope

As per tender.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(3) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(4) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(5) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(6) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As per tender docs.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.8.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

9.9.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.10.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(MT Ref:138015).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.7.2014

Enjoyed this post? Share it!