Fire Alarm and Electrical Maintenance at The Port of Felixstowe
The Port of Felixstowe requires Fire Alarm and Electrical Maintenance Services across the Port site, incorporating fire alarm testing, emergency lighting testing and portable appliance testing. Installation work, general electrical repair and maintenance services may also be required.
United Kingdom-Felixstowe: Electrical machinery, apparatus, equipment and consumables; lighting
Contract notice – utilities
Section I: Contracting entity
I.1)Name, addresses and contact point(s)
The Felixstowe Dock and Railway Company
Tomline House, The Dock, Felixstowe, Suffolk, IP11 3SY
IP11 3SY Felixstowe
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.3)Contract award on behalf of other contracting entities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting entity:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
NUTS code UKH14
II.1.5)Short description of the contract or purchase(s):
II.1.6)Common procurement vocabulary (CPV)
II.1.8)Information about lots
II.2.1)Total quantity or scope:
The Contractor will be required to provide fire alarm testing services, emergency lighting testing services and portable appliance testing services across the Port site.
Fire Alarm Testing – the testing and inspection is required to be carried out to the requirements BS 5839 Part 1 2002 (section 6) in conjunction with HTM 05-03 Part B and relevant European standards. The Contractor shall service and maintain all equipment to prevent defects, submit condition reports and maintenance proposals designed to prevent failures.
Out of hours work will be required to test sound levels of alarms on certain buildings.
An emergency call-out service (24×7) 365 days per year will be required and with a qualified engineer to be on site and have started to carry out the required works within 1 hour.
Emergency Lighting Testing – the Contractor will be required to undertake regular periodic tests of the emergency lighting and these shall be undertaken and comply with the following BS 5266-8:2004 Emergency lighting – section 13 servicing. BS EN 50172:2004/ BS 5266-8:2004 Emergency escape lighting systems.
Electrical Services – The Contractor will be required to undertake all types of low voltage electrical inspection, repair, maintenance and installation associated with: commercial/industrial buildings (warehouses, workshops and offices), operational work and yard areas (barriers and lighting), mess room and canteen facilities.
The Contractor shall provide an emergency out of hours (17:00 – 08:00) call out service for Electrical Services over a 365 day period. The response time from the time the Company makes the first call to the Contractor shall be 1 hour.
BMS – The Port has a BMS system that is currently on Desigo Insight version 4, it is soon to be migrated from a stand-alone PC to a server and run version 5.
There will be requirements to undertake required software upgrades and general maintenance and repair to the system and the system components (such as meters), this will require a Siemens authorised technician.
Photo Voltaic – The Port has 3 x PV arrays installed, with another 2 x arrays likely to be installed by the end of 2014. Although these systems are warrantied, the Contractor would be expected to be able to inspect and report any defects, and if required, maintain and repair. It is also possible that additional arrays will be installed during the contract term by the Contractor, (or another) the specification and location will be detailed by the Energy Manager. The locations could be at any of the HPUK ports. (Port of Felixstowe, Harwich International Port, London Thamesport).
Diesel Battery Maintenance – Regular scheduled maintenance will be required.
Energy Saving and Renewable Energy – The Contractor will be expected to inspect and report on any potential energy saving initiatives, these will be evaluated by the Energy Team, The Contractor may be required to carry out installation, inspection, repair, and maintenance of such initiatives.
Other renewable energy – (Micro-generation) technology is constantly being evaluated by the Ports Energy Team, together with the associated costs and Return on Investment (ROI). Where the ROI’s are deemed acceptable it is likely the Port will carry out trials and where successful installs. Therefore the Contractor should be competent in carrying out installation, inspection, repair and maintenance of these systems.
TUPE may apply to this Contract.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.4)Other particular conditions:
Description of particular conditions: Terms of Contract.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Section IV: Procedure
IV.1.1)Type of procedure
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting entity:
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.5)Date of dispatch of this notice: