Fire Alarm and Electrical Maintenance at The Port of Felixstowe

Fire Alarm and Electrical Maintenance at The Port of Felixstowe

The Port of Felixstowe requires Fire Alarm and Electrical Maintenance Services across the Port site, incorporating fire alarm testing, emergency lighting testing and portable appliance testing. Installation work, general electrical repair and maintenance services may also be required. 

United Kingdom-Felixstowe: Electrical machinery, apparatus, equipment and consumables; lighting

2014/S 109-193229

Contract notice – utilities


Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

The Felixstowe Dock and Railway Company
Tomline House, The Dock, Felixstowe, Suffolk, IP11 3SY
IP11 3SY Felixstowe

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Port-related activities

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting entity:

Fire Alarm and Electrical Maintenance at The Port of Felixstowe.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services

NUTS code UKH14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

The Port of Felixstowe requires Fire Alarm and Electrical Maintenance Services across the Port site, incorporating fire alarm testing, emergency lighting testing and portable appliance testing. Installation work, general electrical repair and maintenance services may also be required. The Services may include working at height and around hazardous machinery and materials.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Port of Felixstowe’s electrical supply is a Private Network, consisting of primary and secondary substations. The primaries are the Port’s incoming 33/11Kv metered supplies, from these primaries 11Kv ring mains are taken to the secondary substations. Secondary substations are 11kv/415 volts 3 phase, neutral and earth and the outgoing Lv supplies from transformers at these Secondary substations are either Feeder Pillar or Multi-panel type distribution.
The Contractor will be required to provide fire alarm testing services, emergency lighting testing services and portable appliance testing services across the Port site.
Fire Alarm Testing – the testing and inspection is required to be carried out to the requirements BS 5839 Part 1 2002 (section 6) in conjunction with HTM 05-03 Part B and relevant European standards. The Contractor shall service and maintain all equipment to prevent defects, submit condition reports and maintenance proposals designed to prevent failures.
Out of hours work will be required to test sound levels of alarms on certain buildings.
An emergency call-out service (24×7) 365 days per year will be required and with a qualified engineer to be on site and have started to carry out the required works within 1 hour.
Emergency Lighting Testing – the Contractor will be required to undertake regular periodic tests of the emergency lighting and these shall be undertaken and comply with the following BS 5266-8:2004 Emergency lighting – section 13 servicing. BS EN 50172:2004/ BS 5266-8:2004 Emergency escape lighting systems.
Electrical Services – The Contractor will be required to undertake all types of low voltage electrical inspection, repair, maintenance and installation associated with: commercial/industrial buildings (warehouses, workshops and offices), operational work and yard areas (barriers and lighting), mess room and canteen facilities.
The Contractor shall provide an emergency out of hours (17:00 – 08:00) call out service for Electrical Services over a 365 day period. The response time from the time the Company makes the first call to the Contractor shall be 1 hour.
BMS – The Port has a BMS system that is currently on Desigo Insight version 4, it is soon to be migrated from a stand-alone PC to a server and run version 5.
There will be requirements to undertake required software upgrades and general maintenance and repair to the system and the system components (such as meters), this will require a Siemens authorised technician.
Photo Voltaic – The Port has 3 x PV arrays installed, with another 2 x arrays likely to be installed by the end of 2014. Although these systems are warrantied, the Contractor would be expected to be able to inspect and report any defects, and if required, maintain and repair. It is also possible that additional arrays will be installed during the contract term by the Contractor, (or another) the specification and location will be detailed by the Energy Manager. The locations could be at any of the HPUK ports. (Port of Felixstowe, Harwich International Port, London Thamesport).
Diesel Battery Maintenance – Regular scheduled maintenance will be required.
Energy Saving and Renewable Energy – The Contractor will be expected to inspect and report on any potential energy saving initiatives, these will be evaluated by the Energy Team, The Contractor may be required to carry out installation, inspection, repair, and maintenance of such initiatives.
Other renewable energy – (Micro-generation) technology is constantly being evaluated by the Ports Energy Team, together with the associated costs and Return on Investment (ROI). Where the ROI’s are deemed acceptable it is likely the Port will carry out trials and where successful installs. Therefore the Contractor should be competent in carrying out installation, inspection, repair and maintenance of these systems.
TUPE may apply to this Contract.
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The purchase is privately financed and payments will be made in accordance with the contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Terms of Contract.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Certificates of incorporation, professional qualifications and experience of the personnel responsible for execution of the contract.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Audited accounts of the company and their respective company for the last three years. A bank statement showing that the company is in a suitable financial state to fulfil the contract.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Relative evidence of similar contracts (currently held or held within the last three years). In addition to the above the completion of a pre-qualification questionnaire and security declaration will be required.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents

IV.3.4)Time limit for receipt of tenders or requests to participate

1.7.2014 – 17:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: