Fire Alarm Maintenance Tender Belfast

Queen’s University Belfast (hereafter referred to as the University or QUB) would like to appoint a Contractor for the provision of Fire Alarm Maintenance Services.

United Kingdom-Belfast: Fire-alarm systems

2016/S 122-219390

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Queen’s University Belfast
Procurement Office, University Road
For the attention of: Louise Taggart
BT7 1NN Belfast
United Kingdom
Telephone: +44 2890973026
E-mail: l.taggart@qub.ac.uk

Internet address(es):

General address of the contracting authority: www.qub.ac.uk

Address of the buyer profile: http://www.qub.ac.uk/po

Further information can be obtained from: Queen’s University Belfast
United Kingdom
Internet address: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Queen’s University Belfast
United Kingdom
Internet address: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home

Tenders or requests to participate must be sent to: Queen’s University Belfast
United Kingdom
Internet address: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

QUB/1430/16 Provision of Fire Alarm Maintenance Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Queen’s University Belfast (hereafter referred to as the University or QUB) would like to appoint a Contractor for the provision of Fire Alarm Maintenance Services. The contract is for both planned and reactive maintenance of the University’s fire alarm systems, including portable alarm devices (radio pagers), emergency voice communication systems and also gaseous fire-extinguishing / suppression systems.

II.1.6)Common procurement vocabulary (CPV)

31625200, 45312100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The appointment will initially be for 3 years with an optional additional 2 12-months extensions, subject to agreement and satisfactory performance.
The contract is for both planned and reactive maintenance of the University’s fire alarm systems, including portable alarm devices (radio pagers), emergency voice communication systems and also gaseous fire-extinguishing / suppression systems.
This contract is for the provision of Comprehensive Maintenance Package which includes planned preventative maintenance and testing and a reactive call-out service, where the cost of the time associated with all reactive call-outs during the hours of 8:00 to 17:00, Monday to Friday will be incorporated into the tendered price. The time associated with the reactive call-outs outside of these times (out of hours) will be charged on an individual basis. Materials for all reactive repairs are included within the contract and will be charged separately.
Estimated value excluding VAT: 450 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The appointment will initially be for 3 years with an optional additional 2 12-months extensions, subject to agreement and satisfactory performance.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to tender documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documents.
Minimum level(s) of standards possibly required: Please refer to tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to tender documents.
Minimum level(s) of standards possibly required:
Please refer to tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Mobilisation and management plan. Weighting 15

2. Operational resource. Weighting 10

3. Relationship to equipment manufacturers. Weighting 5

4. Price. Weighting 70

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

QUB/1430/16

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.7.2016 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36 – 60 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.6.2016

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