Fire and Security Measured Term Contract 2017

Fire and Security Measured Term Contract 2017

We are inviting tenders for Planned Preventative Maintenance and Repairs of Fire and Security Systems.

United Kingdom-Dumfries: Security equipment

2017/S 094-184240

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Dumfries and Galloway Council
Procurement Team, Carruthers House
Dumfries
DG1 2HP
United Kingdom
Telephone: +44 1387260612
E-mail: tracey.cliffe@dumgal.gov.uk
NUTS code: UKM32
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Fire and Security Measured Term Contract 2017.

Reference number: DGT/TC/538/17

II.1.2)Main CPV code

35121000

II.1.3)Type of contract

Services

II.1.4)Short description:

Dumfries and Galloway Council currently owns/manages approximately 600 properties throughout the region. These properties vary in age, style, condition and use. We are inviting tenders for Planned Preventative Maintenance and Repairs of Fire and Security Systems. This contract will operate 7 days a week, 365 days a year. This contract is let for the purpose of carrying out Repairs and Maintenance of Fire and Security Systems throughout Dumfries and Galloway.

II.1.5)Estimated total value

Value excluding VAT: 650 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

35121000
35121700
35123100
35125000
35125300
35100000

II.2.3)Place of performance

NUTS code: UKM32
Main site or place of performance:

Throughout the Dumfries and Galloway Region.

II.2.4)Description of the procurement:

Dumfries and Galloway Council currently owns/manages approximately 600 properties throughout the region. These properties vary in age, style, condition and use. We are inviting tenders for Planned Preventative Maintenance and Repairs of Fire and Security Systems. This contract will operate 7 days a week, 365 days a year. This contract is let for the purpose of carrying out Repairs and Maintenance of Fire and Security Systems throughout Dumfries and Galloway.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 30
Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 650 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Two optional extension periods of 12 months. This option is of sole discretion of the Employer.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

ESPD Question 4A.2 — Is it a requirement in the bidder’s country of establishment to hold a particular authorisation or membership of a particular organisation needed in order to be able to perform the service in question:

ESPD Question 4A.2.1 — If yes, please specify which authorisation or membership is required:

ESPD Question 4B.1.1 — The bidder should provide its yearly turnover for the number of financial years specified in this contract notice.

ESPD Question 4B.2 — In case the information concerning turnover is not available for the entire period required, please state the date on which the bidder was set up or started trading.

ESPD Questions 4B.3.1 and 4B.3.2 — The bidder confirms they already have or can obtain, prior to the commencement of the contract, the levels of insurance cover indicated in this contract notice.

The authority will use n2check to obtain bidders company financial standing.

Minimum level(s) of standards possibly required:

ESPD Question 4A.2.1 — Bidders will be required to have membership to NFI Gold (Fire)or equivalent.

ESPD Question 4B.1.1. — Bidders will be required to have a minimum yearly turnover of 1 300 000 GBP for the last 3 years except in duly justified cases.

ESPD Question 4B.2 — Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.

ESPD Question 4B.3.1 and 4B.3.2– It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:-

Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP

Public Liability Insurance = 2 000 000 GBP

Professional Indemnity Insurance = 2 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

ESPD Question 4C.1.2 — Please provide relevant examples of supplies and/or services carried out during the last three years as specified in this contract notice.

ESPD Question 4C.7 — Please provide details of the proportion (ie percentage) of the contract that you intend to subcontract.

ESPD Question 4D.1 — Will the bidder be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required quality assurance standards.

ESPD Question 4D.1.1 — If not, please explain why and specify which other means of proof concerning the quality assurance scheme can be provided.

ESPD Question 4D.2 — Will the bidder be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required environmental management systems or standards.

ESPD Question 4D.2.1 — If not, please explain why and specify which other means of proof concerning the quality assurance scheme can be provided.

Minimum level(s) of standards possibly required:

ESPD Question 4C.1.2 — Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described

ESPD Question 4C.7 — Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

ESPD Question 4D.1 — The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a valid EMAS (or equivalent) certificate.

ESPD Question 4D.1.1 — A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

ESPD Question 4D.2 — The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.

ESPD Question 4D.2.1 — A documented policy for the management of environmental issues. The policy must set out responsibilities for environmental management demonstrating that the bidder has and continues to implement a environmental management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for environmental management throughout the organisation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The following are key performance indicators for this service. achievement of these will be measured during the period of the contract:

Quality — Conformance to Specification

Quality — Response to reactive maintenance.

Delivery — Adherence to Programme of Works

Cost — Accuracy of Claims.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/06/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 19/06/2017
Local time: 12:00
Place:

Carruthers House, English Street, Dumfries DG1 2HP.

Information about authorised persons and opening procedure:

Two (2) Council Officers will open tenders as soon as reasonable practical after the tender deadline.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

This will be re tendered in April 2020 or April 2022 if the two optional extension periods of 12 months are used.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=495009.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

You should demonstrate a commitment to providing work placement or training opportunities to those in education; recruitment of long-term unemployed, disadvantaged or young people; providing opportunities for involving local community organisations/social enterprises/SMEs in the delivery of the contract; proposals to provide outreach/educational events or programmes with the communities (e.g. schools, community groups) closely associated with or impacted by the types of service provided under this contract.

(SC Ref:495009)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=495009

VI.4)Procedures for review

VI.4.1)Review body

Dumfries and Galloway Council
Procurement Team, Carruthers House
Dumfries
DG1 2HP
United Kingdom
Telephone: +44 3033333000Internet address:http://www.dumgal.gov.uk

VI.4.2)Body responsible for mediation procedures

Dumfries and Galloway Council
Procurement Team, Carruthers House
Dumfries
DG1 2HP
United Kingdom
Telephone: +44 1387260612
E-mail: tracey.cliffe@dumgal.gov.uk

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authority will notify economic operators who submitted a tender, of its decision to award the contract which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority dispatches the notice and the date on which the Authority proposes to make an award pursuant to this procurement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer. The bringing of court proceedings against the Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they

require further clarification. The Authority will respond within 15 clays of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the contract following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response

to its request for clarification, or considers that the contract has been concluded in breach of The Public Contracts (Scotland) Regulations 2015, such economic operator is advised to promptly seek independent legal advice.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/05/2017

 

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