Fire Extinguishers Maintenance and Service Contract

Fire Extinguishers Maintenance and Service Tender

The contract is to undertake servicing and maintenance of fire extinguishers.

United Kingdom-Worcester: Miscellaneous repair and maintenance services

2015/S 234-425182

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Place Partnership Limited
WR5 1JR
For the attention of: Kim James
Worcester
UNITED KINGDOM
Telephone: +44 7734777326
E-mail: placeojeu@placepartnership.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Worcestershire County Council
WR5 2NP Worcester
UNITED KINGDOM

Redditch Borough Council
Redditch
UNITED KINGDOM

Worcester City Council
Worcester
UNITED KINGDOM

Office of the Police and Crime Commissioner West Mercia Police
PO Box 487
SY2 6WB Shrewsbury
UNITED KINGDOM

Office of the Police and Crime Commissioner Warwickshire Police
Northgate Street
CV34 4SP Warwick
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Fire Extinguishers Maintenance and Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKG

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Place Partnership Limited, on behalf of the Commissioning authorities, needs to establish a Fire Extinguisher maintenance service contract for properties for which they are responsible for. The contract is to undertake servicing and maintenance of fire extinguishers, associated fire safety equipment, blankets, extinguisher stands and brackets.

II.1.6)Common procurement vocabulary (CPV)

50800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contractor shall be required to undertake servicing and maintenance of fire extinguishers, associated fire safety equipment, blankets, extinguisher stands and brackets.
The Contractor must comply with The Regulatory Reform (Fire Safety) Order 2005 (RRO), BS:5306, Code of Practice for Fire Extinguisher Service & Maintenance.
Specific timescales must be adhered to as outlined within the PQQ.
There are a large number of properties within the PPL portfolio located in various towns and villages, from nursery to high schools, office buildings, museums, youth centres, day centres, residential homes, libraries and police and fire stations. Although the contract will be offered to Worcestershire County Council educational establishments that have signed up to the Service Level Agreement, contractors should note that due to delegated budgets the establishments will have the final say as to whether they wish to take up the offer to join this contract. With regards to Academies, they will be encouraged to buy into this service contract.
it is an essential requirement that all staff engaged on this contract are vetted by the Disclosure & Barring service (DBS) and are also cleared to Non Police Personnel Vetting Level 2 Unrestricted Access. All costs associated with DBS vetting will be met by the successful contractor, NNPV will be carried out by the Force Vetting Unit of Warwickshire Police. Non vetted personnel will not be allowed on any site.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to details within the Pre Qualification Questionnaire.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Contractors wishing to be considered for inclusion in the tender process must first complete and return a request to participate questionnaire by the date and time in para IV.3.4. The questionnaire can be obtained from the Worcestershire County Council e-tendering portal located on the website (www.worcestershire.gov.uk/tendering). The information in the questionnaire shall form the basis for the selection of service providers to be invited to tender. The successful contractor will need to meet the criteria of being fully registered with Constructionline at a cost to themselves and remain a member for the duration of the contract and possess Acclaim, CHAS or SAFE Contractor health and safety accreditation.

Contractors are required to comply with the Regulatory Reform (Fire Safety) Order 2005 (RRO), BS:5306, Code of Practice for Fire Extinguisher Service and Maintenance.
Contractors are also required to adhere to the vetting requirements as outlined earlier in the Contract Notice at II.2.1 and in the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See III.2.1.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See III.2.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The Regulatory Reform (Fire Safety) Order 2005 (RRO) BS:5306 Code of Practice for Fire Extinguisher Service and Maintenance.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Technical Quality. Weighting 25

2. Geographical Area Coverage. Weighting 20

3. Proven Performance. Weighting 20

4. Supply Chain Management. Weighting 15

5. Costing Model. Weighting 15

6. Industry Accreditations. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

30102807

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.12.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.1.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.1.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Conforming tenders to be submitted. Thereafter, variants may be offered but the contracting authority does not bind itself to accept any variants. The contracting authority reserves the right not to award a contract or to award any option(s) it so wishes. Contractors selected to submit a tender should not assume that their selection implies any recognition or acceptance of their suitability to undertake the contract. In the event of the tender response being inadequate, in either the number of bids received or the quality of bids received, the contracting authority will move automatically to the negotiated procedure without a further notice.
Place Partnership Limited reserves the right to cancel this procurement at any stage and not to award a contract.

Contractors wishing to be considered for inclusion in the tender process must first complete and return a Pre-Qualification Questionnaire by the date and time in para IV.3.4. The Questionnaire and supporting documentation can be obtained from Worcestershire County Council e-Tendering Portal located on the website (www.worcestershire.gov.uk/tendering) including Appendix A, Appendix B, Appendix C and Label.

Contractors must be registered on the Worcestershire County Council tendering portal in order to access documents. Once logged in, the documents referring to this particular contract can be located under Building and Property Maintenance. The information in the Questionnaire shall form the basis for the selection of service providers to be invited to tender. In order to streamline the pre-qualification stage, Place Partnership Limited has adopted the Constructionline methodology for demonstrating financial risk. Existing Constructionline members will only need supply their registration number and complete the supplementary questions on the pre-qualification questionnaire as outlined in Appendix B. Contractors not registered with Constructionline will not be precluded from expressing an interest in this contract notice but will need to demonstrate that they can meet and pass the requirements of the evaluation criteria, be required to complete the full pre-qualification questionnaire and then agree to register with Constructionline should they be awarded the contract and remain registered for the duration of the contract.
One contractor will be awarded the contract. Due to delegated budgets schools will have the right to choose whether to sign up to the contract for their site. Place Partnership Limited reserves the right to accept tenders for work in any category or a combination as deemed appropriate.
Other Public Sector bodies that may opt to make use of this contract include Warwickshire Police, West Mercia Police, Hereford and Worcester Fire and Rescue Service, The Herefordshire Council or other local authorities in the areas of Worcestershire, Herefordshire, Warwickshire and Shropshire.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Court of Justice Strand
WC2A 2LL London
UNITED KINGDOM

Body responsible for mediation procedures

Royal Court of Justice Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Royal Court of Justice Strand
WC2A 2LL London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

1.12.2015

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