Fire Fighting Equipment and CCTV Maintenance Dunfermline

Maintenance of Fire and Intruder Alarms, CCTV Systems and Portable Fire Fighting Equipment.

United Kingdom-Dunfermline: Alarm systems

2017/S 012-017739

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Fife College
Pittsburgh Road
Dunfermline
KY11 8DY
United Kingdom
Telephone: +44 8442480115
E-mail: procurement@fife.ac.uk
NUTS code: UKM22

Internet address(es):Main address: http://www.fife.ac.uk

Address of the buyer profile:http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10523

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:http://www.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via:http://www.publiccontractsscotland.gov.uk

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:http://www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Maintenance of Fire and Intruder Alarms, CCTV Systems and Portable Fire Fighting Equipment.

Reference number: FC-2017-0002

II.1.2)Main CPV code

35121700

II.1.3)Type of contract

Services

II.1.4)Short description:

Fife College requires a Contractor to provide a maintenance service for our Fire and Intruder Alarms, CCTV Systems and Portable Fire Fighting Equipment. The Contractor will also be expected to carry out reactive maintenance on these systems. Fife College has 5 sites.

II.1.5)Estimated total value

Value excluding VAT: 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM22

Main site or place of performance:

Fife.

II.2.4)Description of the procurement:

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017

End: 31/03/2019

This contract is subject to renewal: yes

Description of renewals:

Potential for 2 12-month extension periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

ESPD Question ref 4A.1: If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

ESPD Question ref 4A.2: Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.

Bidders must confirm if they hold the particular authorisation or memberships.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Bidders must complete the European Single Procurement Document (Scotland). There are a number of conditions for participation/minimum requirements which are set out in the procurement documents. Details of these conditions, as well as the evaluation process and scoring methodology can be found in the procurement documents (Invitation To Tender), which can be downloaded after you note your interest on Public Contracts Scotland.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Minimum level(s) of standards possibly required:

ESPD Question reference 4B.1.1: Bidders will be required to have a minimum ‘general’ yearly turnover of 50 000 GBP for the last 2 years.

ESPD Question reference 4B.3: Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

ESPD Question reference 4B.5.1: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP.

Public Liability Insurance = 5 000 000 GBP.

Professional Indemnity Insurance = 1 000 000 GBP.

http://www.hse.gov.uk/pubns/hse40.pdf

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The Contractor shall be required to provide a 24 hour breakdown service 365 days per annum.

The response time required for call outs must not exceed 4 hours.

You must be able to attend all Fife College sites.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/02/2017

Local time: 13:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 28/02/2017

Local time: 13:00

Place:

Fife College Halbeath Campus.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

3-5 years.

VI.2)Information about electronic workflows

Electronic ordering will be used

VI.3)Additional information:

ESPD Part IV Sections C-E are not applicable to this procurement exercise.

ESPD Part V is not applicable to this procurement exercise.

Award Criteria questions can be found in the ITT together with the weightings and evaluation criteria.

Fife College does not commit to letting a Contract for all or any of the requirements listed.

Fife College will not be liable for any costs incurred by those expressing interest in or tendering for this contract.

Any Contract awarded shall be governed by and construed in accordance with the laws of Scotland and both parties submit to the exclusive jurisdiction of the Scottish Courts.

As part of Fife College’s responsibilities under the Freedom of Information (Scotland) Act 2002, the College may be required to disclose information provided by you in relation to this requirement, to anyone who makes a request under the act.

Fife College provides no guarantee of the volume or value of business that will be procured from the Contract throughout its duration

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=477886

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The Contracting Authority does not intend to include a sub-contract clause in this contract.

(SC Ref: 477886).

Download the ESPD document here:http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=477886

VI.4)Procedures for review

VI.4.1)Review body

Fife College
Pittsburgh Road
Dunfermline
KY11 8DY
United Kingdom
Telephone: +44 8442480115
E-mail: procurement@fife.ac.ukInternet address:http://www.fife.ac.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

13/01/2017

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