Fire Risk Assessment Consultancy Hampshire

Fire Risk Assessment Consultancy Hampshire

First Wessex seeks a Consultant to undertake a Fire Risk Assessment for each of our new build, managed communal areas, depots and offices across its operational area of Hampshire.

United Kingdom-Portsmouth: Fire and explosion protection and control consultancy services

2016/S 205-371019

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

First Wessex
30940R
First Wessex, Peninsular House, Wharf Road
Portsmouth
PO2 8HB
United Kingdom
Contact person: Mrs Samantha Coonan
Telephone: +44 2392896764
E-mail: samantha.coonan@firstwessex.org
NUTS code: UKJ3
Internet address(es):Main address: http://www.firstwessex.org

Address of the buyer profile: http://www.firstwessex.org

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.housingprocurement.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.housingprocurement.com

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

First Wessex — Fire Risk Assessment Consultancy.

Reference number: DN169822

II.1.2)Main CPV code

71317100

II.1.3)Type of contract

Services

II.1.4)Short description:

First Wessex seeks a Consultant to undertake a Fire Risk Assessment for each of our new build, managed communal areas, depots and offices across its operational area of Hampshire.

FRA’s are required under the following circumstances:

— Pre occupation.

— Scheduled as part programmed frequency.

— Requested by FW due to an incident or emergency.

— Requested by FW as a follow up of an existing FRA when actions are complete.

FW have approximately 850 FRA’s in their database of various reassessment frequencies depending on the property type and current risk rating. This number will vary as some properties may be disposed of or demolished and other new schemes are added.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

71317100

II.2.3)Place of performance

NUTS code: UKJ3
Main site or place of performance:

Various properties across Hampshire within the First Wessex property portfolio.

II.2.4)Description of the procurement:

The key aspects of the service shall include the following:

1. Visit properties as per FW schedule to conduct Fire Risk Assessments (FRA’s).

2. Identify hazards and suggest recommendations to prevent fire in order to protect the safety of occupants, visitors, employees and those in the immediate vicinity of the building.

3. Timely provision of FRA reports and competent advice.

4. Classify findings as Intolerable, Substantial, Moderate, Tolerable or Trivial as appropriate ensuring that actions are Specific, Measurable, Achievable, Realistic and Time bound (SMART)

5. FRA’s findings that are classified as intolerable or substantial to be reported to FW management team and Head of SHEQ immediately

6. Ensure all staff carry out work in a safe and proper manner both for themselves and for the well-being of others

7. To take part in operational review meetings at FW locations.

8. Liaison with FW Staff as required.

9. Meet all KPI’s.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

It is First Wessex’ intention to award the Contract for 36 months, with the possibility of extension subject to satisfactory performance. The Contract and performance under it will be reviewed monthly. The offer of such extensions shall be at FW’s sole discretion. It is FW’s intention to tender for a 3 + 2 year contract to run after the initial 12 month contract.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Potential providers should note that this estimated value is based on First Wessex current anticipated requirements. This value may increase in the event that the Group acquires additional units during the term of the Contract, whether obtained through a merger or acquisition and requires the services covered by the Contract to be performed.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Potential Providers must have IFE Membership.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Potential Providers must have IFE Membership.

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/11/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 21/11/2016
Local time: 12:30
Place:

Peninsular House, Wharf Road, Portsmouth PO2 8HB.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

It is First Wessex’ intention to award the Contract for 36 months, with the possibility of extension subject to satisfactory performance. The Contract and performance under it will be reviewed monthly. The offer of such extensions shall be at FW’s sole discretion. It is FW’s intention to tender for a 3 + 2 year contract to run after the initial 12 month contract.

VI.2)Information about electronic workflows

VI.3)Additional information:

Please visit www.housingprocurement.com for the full Specification.

Expressions of Interest window closes at 12 noon on the 14.11.2016 (7 days prior to the tender deadline).

VI.4)Procedures for review

VI.4.1)Review body

First Wessex
Peninsular House, Wharf Road
Portsmouth
PO2 8HB
United Kingdom
Telephone: +44 2392896819
E-mail: procurement.admin@firstwessex.orgInternet address:www.firstwessex.org
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/10/2016

 

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