Fire Risk Assessments East Midlands

Fire Risk Assessments East Midlands

EMH Group requires a suitably qualified consultant to undertake Fire Risk Assessments on its housing blocks, sheltered schemes, offices and other communal buildings.


United Kingdom-Coalville: Fire and explosion protection and control consultancy services

2014/S 158-284670

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Midlands Housing Group
Memorial House Stenson Rd, Whitwick Business Park, Coalville Leicestershire
Contact point(s): East Midlands Housing Group
For the attention of: Bob Crabb
LE67 4JP Coalville
UNITED KINGDOM
Telephone: +44 1530278190
E-mail: bob.crabb@emhgroup.org.uk
Fax: +44 1530276006

Internet address(es):

General address of the contracting authority: http://www.emhgroup.org.uk

Address of the buyer profile: http://www.emhgroup.org.uk

Electronic access to information: http://xantive.supplierselect.com

Electronic submission of tenders and requests to participate: http://xantive.supplierselect.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Fire Risk Assessments and Related Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: UKF
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

EMH Group requires a suitably qualified consultant to undertake Fire Risk Assessments on its housing blocks, sheltered schemes, offices and other communal buildings.

II.1.6)Common procurement vocabulary (CPV)

7131710075251110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

EMH group own and manage 17 500 social housing properties throughout the East Midlands.
Approx 350 are communal properties that require regulated Fire Safety Risk Assessments.
The requirement is for a suitably qualified consultant to undertake FRA’s.
Follow on work will be required to specify upgrade works etc. and to certify when complete.
Training to EMHG staff and other stakeholders will also be required
EMHG intend to award a contract to one provider for 4 years with options to extend by a further 2.
Estimated value excluding VAT:
Range: between 300 000 and 400 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Refer to tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Refer to tender documents — an appropriate JCT Contract will apply.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal entity only.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The provider chain may be required to actively participate in the achievement of social and community benefits, in the surrounding area(s) of delivery, as required in the Public Services (Social Value) Act 2012.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the PQQ.
Minimum level(s) of standards possibly required: As detailed in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All prospective bidders should hold the appropriate accreditations and be members of a recognised body for the service.
Minimum level(s) of standards possibly required:
As detailed in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Regulatory Reform (Fire Safety) Order 2005.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Compliant questionnaires submitted will be assessed as per the evaluation criteria in the PQQ Candidates will be ranked according to their total score — the top scores will be invited to tender. Depending on range of scores, that number will be between 5 and 8.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Quality. Weighting 40

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EMHG 14-12

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.9.2014 – 16:30
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months if not extended.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Applicants must register at http://xantive.supplierselect.com/

You will be asked to create an account and then register interest in this Public Project.
The PQQ and following ITT will be managed entirely through this system.

If required, the registration instructions may be obtained from bob.crabb@emhgroup.org.uk

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

East Midlands Housing Group
Memorial House Stenson, Rd Whitwick Business Park
LE67 4JP Coalville
UNITED KINGDOM
E-mail: enquiries@emhgroup.org.uk
Telephone: +44 1530276000
Internet address: http://www.emhgroup.org.uk
Fax: +44 1530276006

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.8.2014

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