Fire Risk Assessments Guildford

The Council is seeking to appoint a suitable qualified, competent Consultant to undertake Fire Risk Assessments in line with the design brief and schedule of properties.

United Kingdom-Guildford: Risk or hazard assessment other than for construction

2016/S 123-221122

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Guildford Borough Council
Millmead House
Contact point(s): Guildford Borough Council — Procurement
For the attention of: Nathaniel Burrows
GU2 4BB Guildford
United Kingdom
E-mail: nathaniel.burrows@guildford.gov.uk

Internet address(es):

General address of the contracting authority: http://www.guildford.gov.uk

Address of the buyer profile: https://www.sesharedservices.org.uk/esourcing

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

GBC NB Fire Risk Assessments.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Borough of Guildford.

NUTS code UKJ23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

In line with the Regulatory Reform Order 2005, Guildford Borough Council is responsible for undertaking Fire Risk Assessments on a variety of properties including residential, commercial and industrial. The properties fall within Housing Revenue Account (HRA) for Housing Assets and non HRA for Public Buildings.
This project will be managed by Guildford Borough Council’s Asset Development Team, who are responsible for managing the non HRA Council’s Public Buildings. The Council’s key contact for this project will be an Asset Development Surveyor.
The Council is seeking to appoint a suitable qualified, competent Consultant to undertake Fire Risk Assessments in line with the design brief and schedule of properties.
These works will be carried out over a three-year period. The 1st phase of surveys will be carried out June 2016 – November 2016.

II.1.6)Common procurement vocabulary (CPV)

90711100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 260 000 and 400 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 2 x optional extensions — each for 1 year.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Starting 1.9.2016. Completion 31.8.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see tender documents.
Minimum level(s) of standards possibly required: Please see tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see tender documents.
Minimum level(s) of standards possibly required:
Please see tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

GBC – 006365

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.7.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.7.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 91 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 03/2019 (if no extensions used).
03/2020 (if 1 of the 2 1-year extensions taken up).
03/2021 (if both of the 2 1-year extensions taken up).

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All documents are available from the Council’s e-tendering portal:

https://www.in-tendhost.co.uk/sesharedservices

Questions, clarifications and submissions are required to be via the e-tendering portal.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.6.2016