Fire Safety Services and Works Framework London

Fire Safety Services and Works Framework London

The Metropolitan Thames Valley Housing group proposes to enter into a Framework Agreement for fire safety services and works. 

United Kingdom-London: Fire-prevention installation works

2018/S 250-576727

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Metropolitan Housing Trust Ltd
The Grange, 100 High Street
London
N14 6PW
United Kingdom
Contact person: John Wallace
E-mail: John.wallace@metropolitan.org.uk
NUTS code: UKI
Internet address(es):Main address: www.metropolitan.org.uk

Address of the buyer profile: www.metropolitan.org.uk

I.1)Name and addresses

Thames Valley Housing Association
Premier House,, 52 London Rd,
Twickenham
TW1 3RP
United Kingdom
Contact person: John Wallace
E-mail: John.wallace@metropolitan.org.uk
NUTS code: UKInternet address(es):Main address: www.metropolitan.org.uk,

I.1)Name and addresses

Metropolitan Housing Trust Ltd
The Grange, 100 High St,
London
N14 6PW
United Kingdom
Contact person: John Wallace
E-mail: John.wallace@metropolitan.org.uk
NUTS code: UKIInternet address(es):Main address: www.metropolitan.org.uk,

I.1)Name and addresses

EM Property Services Ltd
The Grange, 100 High Street,
London
N14 6PW,
United Kingdom
Contact person: John Wallace
E-mail: John.wallace@metropolitan.org.uk
NUTS code: UKInternet address(es):Main address: www.metropolitan.org.uk

I.2)Information about joint procurement

The contract involves joint procurement
In the case of joint procurement involving different countries, state applicable national procurement law:

N/A

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-London:-Fire-prevention-installation-works./UA7YR62MPB
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Fire Safety Services and Works Framework

II.1.2)Main CPV code

45343000

II.1.3)Type of contract

Works

II.1.4)Short description:

The Metropolitan Thames Valley Housing group (MTVH) proposes to enter into a Framework Agreement for fire safety services and works. The framework covers; fire safety assessments, FRA reviews, FRA remedial actions and servicing and non-technical fire checks. It is divided into 8 lots as detailed in this notice. There are restrictions to the number and combination of lots you can bid for. See “Fire Safety Framework – Lot Limitations” document on delta for more information. Contractors may only be awarded one call-off contract under the framework.

II.1.5)Estimated total value

Value excluding VAT: 99 458 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Contractors may only be awarded one call-off contract under the framework. See “Fire Safety Framework – Lot Limitations” document on delta for more information.

II.2)Description

II.2.1)Title:

Lot 1: Fire Risk Assessments

Lot No: 1

II.2.2)Additional CPV code(s)

71630000
90711100
71317210

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

To undertake type 3 and where required type 4 fire risk assessments across both general needs and specialist housing stock, using a template compliant with PAS79 on web based technology. This lot relates to all stock within the MTVH group (currently in South London, North London, East Anglia and East Midlands). The volume of works/services will be split 50:50 between 2 Contractors.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 5 279 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 12
Objective criteria for choosing the limited number of candidates:

As detailed in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

It is intended that each call-off contract will be for an initial period of 5 years with the option to extend by up to 2 years (a total duration of 7 years). The call-off contract may therefore run beyond the 4 year duration of the Framework Agreement. Estimated values are based on the maximum 7 year duration.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

If you bid for lot 1 you may also bid for lot 2. You cannot bid for any of lots 3-8. See “Fire Safety Framework – Lot Limitations” document on delta for more information. Contractors may only be awarded one call-off contract under the framework.

II.2)Description

II.2.1)Title:

Lot 2: FRA Reviews

Lot No: 2

II.2.2)Additional CPV code(s)

71630000
90711100
71317210

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom

II.2.4)Description of the procurement:

Undertake fire risk assessment reviews across both general needs and specialist housing stock, using a template compliant with PAS79 on web based technology. This lot relates to all stock within the MTVH group (currently in South London, North London, East Anglia and East Midlands).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 002 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 12
Objective criteria for choosing the limited number of candidates:

As detailed in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

It is intended that each call-off contract will be for an initial period of 5 years with the option to extend by up to 2 years (a total duration of 7 years). The call-off contract may therefore run beyond the 4 year duration of the Framework Agreement. Estimated values are based on the maximum 7 year duration.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

If you bid for lot 2 you may also bid for lot 1. You cannot bid for any of lots 3-8. See “Fire Safety Framework – Lot Limitations” document on delta for more information. Contractors may only be awarded one call-off contract under the framework.

II.2)Description

II.2.1)Title:

Lot 3: FRA Remedial Actions (South London)

Lot No: 3

II.2.2)Additional CPV code(s)

45343000
45222000
51700000
45312100
35111300
50413200

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

London

II.2.4)Description of the procurement:

Undertake fire risk assessment remedial works across both general needs and specialist housing stock ensuring all passive fire protection work is 3rd party accredited. This lot relates to all stock within the MTVH South London region.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 29 010 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 10
Objective criteria for choosing the limited number of candidates:

As detailed in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

It is intended that each call-off contract will be for an initial period of 5 years with the option to extend by up to 2 years (a total duration of 7 years). The call-off contract may therefore run beyond the 4 year duration of the Framework Agreement. Estimated values are based on the maximum 7 year duration.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

If you bid for lot 3 you cannot bid for lot 1 or 2 or lot 4 or 5. You may bid for one of lots 6, 7 or 8. See “Fire Safety Framework – Lot Limitations” document on delta for more information. Contractors may only be awarded one call-off contract under the framework.

II.2)Description

II.2.1)Title:

Lot 4: FRA Remedial Actions (North London and East Anglia)

Lot No: 4

II.2.2)Additional CPV code(s)

45343000
45220000
51700000
45312100
45343200
35111300
50413200

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

London

II.2.4)Description of the procurement:

Undertake fire risk assessment remedial works across both general needs and specialist housing stock ensuring all passive fire protection work is 3rd party accredited. This lot relates to all stock within the MTVH North London and East Anglia regions.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 24 890 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 10
Objective criteria for choosing the limited number of candidates:

As detailed in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

It is intended that each call-off contract will be for an initial period of 5 years with the option to extend by up to 2 years (a total duration of 7 years). The call-off contract may therefore run beyond the 4 year duration of the Framework Agreement. Estimated values are based on the maximum 7 year duration.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

If you bid for lot 4 you cannot bid for lot 1 or 2 or lot 3 or 5. You may bid for one of lots 6, 7 or 8. See “Fire Safety Framework – Lot Limitations” document on delta for more information. Contractors may only be awarded one call-off contract under the framework.

II.2)Description

II.2.1)Title:

Lot 5: FRA Remedial Actions (East Midlands)

Lot No: 5

II.2.2)Additional CPV code(s)

45343000
45220000
51700000
45312100
45343200
45343220
50413200

II.2.3)Place of performance

NUTS code: UKF
Main site or place of performance:

East Midlands (England)

II.2.4)Description of the procurement:

Undertake fire risk assessment remedial works across both general needs and specialist housing stock ensuring all passive fire protection work is 3rd party accredited. This lot relates to all stock within the MTVH East Midlands region.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 7 168 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 10
Objective criteria for choosing the limited number of candidates:

As detailed in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

It is intended that each call-off contract will be for an initial period of 5 years with the option to extend by up to 2 years (a total duration of 7 years). The call-off contract may therefore run beyond the 4 year duration of the Framework Agreement. Estimated values are based on the maximum 7 year duration.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

If you bid for lot 5 you cannot bid for lot 1 or 2 or lot 3 or 4. You may bid for one of lots 6, 7 or 8. See “Fire Safety Framework – Lot Limitations” document on delta for more information. Contractors may only be awarded one call-off contract under the framework.

II.2)Description

II.2.1)Title:

Lot 6: Servicing and Non-Technical Fire Checks (South London)

Lot No: 6

II.2.2)Additional CPV code(s)

50413200
71317210
71630000
51700000
45312100
45343200
45343220

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

London

II.2.4)Description of the procurement:

Undertake fire equipment servicing, maintenance, routine testing and relevant repairs on the following equipment:

— fire alarms,

— emergency lighting,

— wet/dry risers,

— AOVs,

— lightning protection,

— sprinklers and fire extinguishers.

Undertake routine testing of the following fire equipment:

— fire alarms,

— emergency lighting,

— wet/dry risers,

— AOVs,

— sprinklers,

— fire extinguishers,

— fire doors,

— external escape stairs and

— Gerda Boxes.

This lot relates to all stock within the MTVH South London region.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 13 635 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 10
Objective criteria for choosing the limited number of candidates:

As detailed in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

It is intended that each call-off contract will be for an initial period of 5 years with the option to extend by up to 2 years (a total duration of 7 years). The call-off contract may therefore run beyond the 4 year duration of the Framework Agreement. Estimated values are based on the maximum 7 year duration.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

If you bid for lot 6 you cannot bid for lot 1 or 2 or lot 7 or 8. You may bid for one of lots 3, 4 or 5. See “Fire Safety Framework – Lot Limitations” document on Delta for more information. Contractors may only be awarded one call-off contract under the framework.

II.2)Description

II.2.1)Title:

Lot 7: Servicing and Non-Technical Fire Checks (North London and East Anglia)

Lot No: 7

II.2.2)Additional CPV code(s)

50413200
71317210
71630000
51700000
45312100
45343200
45343220

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

London

II.2.4)Description of the procurement:

Undertake fire equipment servicing, maintenance, routine testing and relevant repairs on the following equipment:

— fire alarms,

— emergency lighting,

— wet/dry risers,

— AOVs,

— lightning protection,

— sprinklers and

— fire extinguishers.

Undertake routine testing of the following fire equipment:

— fire alarms,

— emergency lighting,

— wet/dry risers,

— AOVs,

— sprinklers,

— fire extinguishers,

— fire doors,

— external escape stairs and gerda boxes.

This lot relates to all stock within the MTVH North London and East Anglia regions.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 13 407 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 10
Objective criteria for choosing the limited number of candidates:

As detailed in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

It is intended that each call-off contract will be for an initial period of 5 years with the option to extend by up to 2 years (a total duration of 7 years). The call-off contract may therefore run beyond the 4 year duration of the Framework Agreement. Estimated values are based on the maximum 7 year duration.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

If you bid for lot 7 you cannot bid for lot 1 or 2 or lot 6 or 8. You may bid for one of lots 3, 4 or 5. See “Fire Safety Framework – Lot Limitations” document on delta for more information. Contractors may only be awarded one call-off contract under the framework.

II.2)Description

II.2.1)Title:

Lot 8: Servicing and Non-Technical Fire Checks (East Midlands)

Lot No: 8

II.2.2)Additional CPV code(s)

50413200
71317210
71630000
51700000
45312100
45343200
45343220

II.2.3)Place of performance

NUTS code: UKF
Main site or place of performance:

EAST MIDLANDS (ENGLAND)

II.2.4)Description of the procurement:

Undertake fire equipment servicing, maintenance, routine testing and relevant repairs on the following equipment – Fire Alarms, Emergency Lighting, Wet/Dry Risers, AOVs, Lightning Protection, Sprinklers and Fire Extinguishers. Undertake routine testing of the following fire equipment – Fire Alarms, Emergency Lighting, Wet/Dry Risers, AOVs, Sprinklers, Fire Extinguishers, Fire Doors, External Escape Stairs and Gerda Boxes. This Lot relates to all stock within the MTVH East Midlands region.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 067 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 10
Objective criteria for choosing the limited number of candidates:

As detailed in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

It is intended that each Call-off Contract will be for an initial period of five years with the option to extend by up to two years (a total duration of seven years). The Call-off Contract may therefore run beyond the four year duration of the Framework Agreement. Estimated values are based on the maximum seven year duration.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

If you bid for Lot 8 you cannot bid for Lot 1 or 2 or Lot 6 or 7. You may bid for one of Lots 3, 4 or 5. See “Fire Safety Framework – Lot Limitations” document on Delta for more information. Contractors may only be awarded one Call-Off Contract under the Framework.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As detailed in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Not Provided.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/02/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The contracting body is part of a group structure, with the trading name Metropolitan Thames Valley (MTVH).

Any members of the MTV group (current and future) may call-off contracts under the Framework Agreement. Full details of the current members of the MTVH group are included within the procurement documentation

In addition, any local authority, ALMO or registered providers of social housing (current and future) may call-off contracts under the Framework Agreement. A list of current registered providers of social housing may be found at https://www.gov.uk/government/publications/current-registered-providers-of-social-housing.

All call-off contracts will be entered into directly between the purchasing entity and the economic operator. No entity will be under any obligation to enter into a call-off contract under the Framework Agreement.

The estimated values of the Framework Agreement and each lot is based on the call-off contract values anticipated by Metropolitan Housing Trust Ltd and Thames Valley Housing Association in the relevant regions. Bidders should note that these values will increase if any other group members and/or any other Contracting Authorities call-off contracts under the Framework Agreement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Fire-prevention-installation-works./UA7YR62MPB

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/UA7YR62MPB

GO Reference: GO-20181227-PRO-13802969

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
The Strand
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Not provided.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/12/2018

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