Fire Safety Systems Maintenance for University of Cambridge
The University of Cambridge is seeking to appoint a Contractor who will provide a single point of responsibility for the servicing and maintenance of the University of Cambridge fire detection and alarm systems.
United Kingdom-Cambridge: Repair and maintenance services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
The Chancellor, Masters and Scholars of the University of Cambridge
74 Trumpington Street
Contact point(s): Estate Management Procurement
For the attention of: Elena Johnston
CB2 1RW Cambridge
General address of the contracting authority: www.cam.ac.uk
Electronic access to information: https://in-tendhost.co.uk/universityofcambridge
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
NUTS code UKH1
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
II.1.6)Common procurement vocabulary (CPV)
50000000, 31625200, 35113000, 35111500, 35111200, 39525400, 44482000, 45312100, 44115500, 38431200, 39515110, 31518200
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
— Planned preventative maintenance;
— Reactive repairs and maintenance;
— Emergency / breakdown calls-outs;
— Minor refurbishments & upgrades (optional scope); and
— Provision, installation, servicing and maintenance of portable fire apparatus.
to a range of fire systems across the University of Cambridge 238 operational and non-operational buildings, covering approximately 610 000 m² of gross internal area, comprising of laboratories, teaching spaces, offices, workshops, residential, agricultural, museums and libraries. The systems included are:
— 2 Sprinkler systems including pumps, generators, tanks, pipelines, valves, taps, sprinkler heads and control units;
— 200 Fire detection and alarms systems, both conventional and analogue addressable;
— 10 Fire suppression systems;
— 15 Smoke vents and extracts systems;
— 25 Disabled refuge alarms;
— 20 Fire curtains and shutters;
— 88 Fire Hydrants;
— 21 Dry Risers;
— 7,000 Portable fire apparatus (fire extinguishers, evacuation chairs and fire blankets);
— 235 Emergency Lighting Systems including some addressable systems (annual testing and remedial works).
Estimated value excluding VAT:
Range: between 500 000 and 550 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.4)Other particular conditions
III.2.2)Economic and financial ability
1. A copy of their audited accounts for the past 3 years.
2. Evidence of required insurances or a confirmation that the required level of insurances will be obtained prior to the contract award.
Minimum level(s) of standards possibly required: Applicants’ annual turnover must be at least four (4) times the estimated annual contract value.
The suppliers will be evaluated based on the information submitted against the criteria included in the pre-qualification questionnaire.
As a minimum the suppliers will be expected to:
1. demonstrate that they have the necessary resources, capability, capacity and management to provide the services required;
2. demonstrate that they have an adequate quality management system;
3. demonstrate an adequate health, safety and environmental record;
4. demonstrate that they have experience of providing similar type of work;
5. provide details of three recent contracts with contact details to permit references to be sought;
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: yes
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
Estimated timing for further notices to be published: In approximately 5 years.
VI.2)Information about European Union funds
In this procurement the University of Cambridge is following the restricted procedure and conducting a two-stage procurement process of which the pre-qualification will be the first stage. Following the completion of the selection process, the pre-qualified suppliers will be invited to tender.
The outline of scope of services is included in II.2.1) above and in the pre-qualification questionnaire. Should the Applicant require any further information or have any queries, the Applicant should direct these queries as described at the end of this paragraph VI.3).
NEC3 Term Service Contract will be the form of contract used for the contract between the University of Cambridge and the Contractor, should any contract be awarded as a result of this procurement.
Collective Redundancies and Transfer of Undertakings (Protection of Employment) (Amendment) Regulations 2014 (‘TUPE Regulations’) may apply to this procurement, however, it will be responsibility of any company participating in any tender subsequent to the pre-qualification to seek independent professional advice to ascertain whether TUPE Regulations will apply.
The contract will be awarded for a period of three (3) years with an option to extend for two further one (1) year periods. The planned start date of the contract is 01st August 2016. The approximate annual value of the contract is estimated to be between £500,000 and £550,000 excluding VAT.
The suppliers wishing to express interest in participating in this procurement must be registered in In-Tend, a web based tendering system, https://in-tendhost.co.uk/universityofcambridge/. Once registered, the supplier will be able to express their interest in this procurement via In-Tend and download the pre-qualification questionnaire as appropriate.
It is not possible to participate in this procurement without registering in In-Tend. The registration takes only a few minutes and is free. To register, please go to https://in-endhost.co.uk/universityofcambridge
Once you are registered, you will receive confirmation of your user id and other details. Please store these details carefully. Once you are registered and confirmed your interest in this procurement, you will be sent an email to confirm you have registered your interest.
The suppliers that register their interest in this procurement in In-Tend, will be able to download the pre-qualification questionnaire relating to this procurement. The pre-qualification questionnaire provides further detail about this procurement, the process that the University of Cambridge will be following in this procurement, key information about the contract, selection criteria that the University of Cambridge will use to evaluate the suppliers’ submissions with a view of identifying the suppliers who are qualified to progress to the next stage of this procurement, tender.
Any questions about this procurement, including if you experience any difficulties when downloading the PQQ or have any questions about the process, must be submitted through the correspondence facility in In-Tend and NOT emailed directly to any person within the University of Cambridge or by telephone.
VI.5)Date of dispatch of this notice: