Firework Displays for Bournemouth and Poole Councils

Firework Displays for Bournemouth and Poole Councils

The councils are looking for a single supplier to provide fireworks displays to accompany these events.

United Kingdom-Bournemouth: Fireworks

2018/S 038-083059

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Council of the Borough of Bournemouth
Town Hall, Bourne Avenue
Bournemouth
BH2 6DY
United Kingdom
Contact person: Strategic Procurement Team
Telephone: +44 1202451417
E-mail: procurement@bournemouth.gov.uk
NUTS code: UKK21

Internet address(es):Main address: https://www.bournemouth.gov.uk

Address of the buyer profile: https://www.supplyingthesouthwest.org.uk/

I.1)Name and addresses

The Council of Borough and the County of the Town of Poole
Civic Centre
Poole
BH15 2RU
United Kingdom
Contact person: Strategic Procurement Team
Telephone: +44 1202451417
E-mail: procurement@bournemouth.gov.uk
NUTS code: UKK21Internet address(es):Main address: https://www.poole.gov.uk/Address of the buyer profile: https://www.supplyingthesouthwest.org.uk/

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.supplyingthesouthwest.org.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.supplyingthesouthwest.org.uk/

I.4)Type of the contracting authority

Regional or local agency/office

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Provision of Firework Displays for Bournemouth and Poole Councils

Reference number: DN324502

II.1.2)Main CPV code

24613200

II.1.3)Type of contract

Services

II.1.4)Short description:

Bournemouth and Poole Tourism run a series of events throughout the year to promote Bournemouth and Poole as Tourist destinations. The Councils are looking for a single supplier to provide fireworks displays to accompany these events.

The locations of these are split between Poole Quay and Bournemouth Seafront and are fired from both barges and from the Piers.

The events include the Bournemouth Air Festival, Bournemouth Friday night fireworks, Poole’s Summer Breeze and Poole Quays Fireworks night.

II.1.5)Estimated total value

Value excluding VAT: 213 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

24613200

II.2.3)Place of performance

NUTS code: UKK21

II.2.4)Description of the procurement:

The scope of the contract is to provide firework displays for Bournemouth Borough Council and Borough of Poole events that require a fireworks display.

The length of the contract is for 3 years with the option to extend the contract annually for a further 2 years. Therefore, if all extensions were taken the full length of the contract would be for 5 years.

Funding for all the events is done yearly through a mix of sponsorship and commercial income. There are no set budgets allocated to fireworks. Therefore, the contract for the displays is based solely on the Council securing this funding each year.

It is anticipated that the contract will start on 1.6.2018.

The funding will be confirmed for all events to the Supplier by 30th April each year at the latest. It is possible that some events may be given funding whilst others are not therefore the supplier must take this into consideration when submitting their tender. The Council does not guarantee any value or number of displays for any year of this contract.

All displays must be orientated towards a family / community market.

In the case where the Council has to cancel an event for reasons such as bad weather, the Council will notify the supplier as soon as possible. Whilst it is accepted the fireworks will still be charged for it would be requested that any unused fireworks be incorporated into another display.

The total budget for fireworks for 2018 is a maximum of GBP 42 600 across all of the events. The budget split is currently GBP 17 600 excluding VAT for Poole events and GBP 25 000 excluding VAT for Bournemouth events.

There may be additional events requiring fireworks throughout the contract period.

Suppliers should have experience of firing displays from a barge or similar on water and from a pier or similar environment with the fall out zone being in the water.

The successful contractor will be a member of the British Pyrotechnics Association, or similar, and all fireworks must be approved and tested to BS7114 (1988) or equivalent European or international standard.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 213 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/06/2018
End: 31/05/2021
This contract is subject to renewal: yes
Description of renewals:

The length of the contract is for 3 years with the option to extend the contract annually for a further 2 years. Therefore if all extensions were taken, the full length of the contract would be for 5 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The length of the contract is for 3 years with the option to extend the contract annually for a further 2 years. Therefore if all extensions were taken, the full length of the contract would be for 5 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please express an interest in the opportunity through www.supplyingthesouthwest.org.uk in order to view the tender documents. The tender documents provide further details on the requirements, evaluation criteria and conditions for the contract.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please express an interest in the opportunity through www.supplyingthesouthwest.org.uk in order to view the tender documents. The tender documents provide further details on the requirements, evaluation criteria and conditions for the contract.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/03/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 26/03/2018
Local time: 14:00
Information about authorised persons and opening procedure:

All tenders are sealed electronically and electronically opened by the Council’s Democratic services.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The Council of the Borough of Bournemouth
Bournemouth Borough Council, The Town Hall, Bourne Avenue
Bournemouth
BH2 6DY
United Kingdom
Telephone: +44 1202451417
E-mail: procurement@bournemouth.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/02/2018

 

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