First World War Centenary Battlefield Tours

First World War Centenary Battlefield Tours

The Government are funding £5.3m from 2013 – March 2019 to provide the opportunity for a minimum of two pupils and one teacher from every state-funded secondary school in England to visit battlefields on the Western Front.

UK-London: Education and training services

2012/S 247-407691

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Education
Sanctuary Buildings, Great Smith Street
SW1P 3BT London

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
First World War Centenary Battlefield Tours
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 24: Education and vocational education services
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Government are funding £5.3m from 2013 – March 2019 to provide the opportunity for a minimum of two pupils and one teacher from every state-funded secondary school in England to visit battlefields on the Western Front. This is part of the Government’s plans to commemorate the centenary of the First World War. The project is joint-funded by the Department for Education (DfE) and the Department for Communities and Local Government (DCLG).
Brief description of the service:
The successful bidder will be responsible for managing arrangements to ensure that all state-funded secondary schools have the opportunity to participate. As part of this they will deliver and manage the educational aspects of the project (outlined below) and the travel and accommodation for participants. The project is particularly focussed on educational outcomes for both pupils and teachers in terms of developing their understanding of the First World War.
The successful bidder will be responsible for developing and piloting the project during 2013, to ensure it meets the needs of teachers and pupils prior to full roll-out of the project in spring 2014.
We would expect that the trips would last for three days but this is not fixed. However, we would expect a core offer of every participant spending a minimum of one and a half days on the battlefields regardless of the schools geographical location. Key outcomes that we would expect from the project include:
– Teachers would pass on the benefits of their improved understanding of WW1 to the rest of their pupils and deliver more effective lessons and future battlefield tours.
– Pupils would develop a deeper understanding of the causes and consequences of WW1 and its impact on people’s lives, both civilians and soldiers.
– Pupils would be able to think critically about WW1 – for example, to challenge myths or to reflect on its resonance and significance to their lives and the world around them. This would include a focus on some of the more positive social and economic consequences of the war, such as the furthering of women’s rights and developments in technology and medicine.
– Pupils learn the stories of people from their local area who were involved in the war and have the opportunity to visit battlefields/ war memorials including those that have links to their communities.
– Pupils learn about the role of the Commonwealth and former Empire countries who fought in the war. This could offer a good opportunity for links with other Commonwealth countries as well other nations involved in the conflict including Germany, Austria and Turkey.
– Pupil participation in remembrance ceremonies on the western front, with potential links to other schools from nations who were involved in the conflict.
– Pupils and teachers would discuss their experiences and what they have learned with their school community via the classroom, school assemblies, blogs and projects.
– Pupils would establish related projects and events in their schools and communities
Estimated value: The total funding is £5.3m between 2013 – 2019 which is jointly funded from the Department for Education and the Department for Communities and Local Government.
Length of contract:
The contract is to be awarded for a period of 3 years with the option of an extension for up to a further 4 years.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 5 300 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 205-337428 of 24.10.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
24.1.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

A copy of the Invitation to Tender (ITT) can be obtained by requesting it by emailing “bid request” to the and requesting a copy.

Deadline for receipt of tender (time and date): The deadline for receipt of electronic tender bids is 17:00 on Thursday 24 Jan 2013. For further information on the procurement timeline and other information about the project including outcomes from a supplier day held in November and a “frequently asked questions” page, please see the DfE website – First World War procurement page which can be accessed at the following link:

Bids from Small Medium Enterprises are welcome.
Bids from the Voluntary Community and Social Enterprise sector are welcome.
Tenders from consortia are welcome.
This procurement is being run as a two stage process. Bids will be evaluated in 2 parts (outlined below).
Part 1 – Selection covers the selection criteria including organisational and financial standing, basic capacity and capability. There is no restriction on the number that passes into the award stage but they must meet the set threshold of achieving a minimum of 60% total score.
Part 2 – Award relates to the specification of the Department’s requirement and covers how bidders propose to meet the specification and service costs.
Bidders should complete both parts of the tender.
The tender process will be conducted in a manner that ensures tenders are evaluated fairly to ascertain the economically most advantageous tender. Your response to our requirement will be evaluated against the criteria set out in the ITT. The successful bid will be the highest scoring tender from part 2 which will be the most economically advantageous tender.
If you have any questions in relation to this process or any part of the tender pack, please contact us at

Please also note that we reserve the right to publish questions and answers in a general FAQ on the department’s website, so that it can be accessed by all potential bidders.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.12.2012

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