Fixed Electrical Installations Testing Inverness

Fixed Electrical Installations – Inspection, Testing and Condition Reporting.

United Kingdom-Inverness: Repair and maintenance services of electrical and mechanical building installations

2016/S 030-048423

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Highland Council
Town House, High Street
Contact point(s): Finance — Procurement Section, FM Contracts Team
IV1 1JJ Inverness
UNITED KINGDOM
Telephone: +44 1463785157
E-mail: procurement.unit3@highland.gov.uk

Internet address(es):

General address of the contracting authority: http://www.highland.gov.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SER065 (2016-21) Fixed Electrical Installations – Inspection, Testing and Condition Reporting.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Highland Council Area.

NUTS code UKM6

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The contract is for the periodic inspection and testing of Fixed Electrical Installations leading to the completion and issue of an Electrical Installation Condition Report (EICR) to include the associated schedules of inspection and schedules of test results all in accordance with BS 7671:2008+A3(2015) Requirements for Electrical Installations — IET Wiring Regulations, Seventeenth Edition and any amendments and revision which take effect during the course of this contract.
Prospective tenderers must be registered with and provide evidence of NICEIC or SELECT or equivalent membership.
This contract shall cover fixed electrical installations within Business Units and their associated buildings, owned by The Highland Council and within The Highland Council geographical area. The contract shall ensure that they are appropriately inspected, tested and all faults reported to achieve a safe useable condition per statutory legislative authority, EU/BS standards, manufacturer’s printed instruction and other guidance/reference literature.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 5562 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

50710000, 50711000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Overall approx 675 properties over 2 Lots.

II.2.2)Information about options

Options: yes
Description of these options: Provision to extend by up to 12 months.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 54 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 12.5.2016. Completion 11.5.2021

Information about lots

Lot No: 01 Lot title: Lot 1 Business Unit Category Max 3 Year Inspection

1)Short description

Lot 1 encompasses Business Units which require inspection, test and a condition report at a frequency of no greater than 3 years in accordance with the ICT Wiring Regulations Seventeenth Edition.

2)Common procurement vocabulary (CPV)

50710000, 50711000

3)Quantity or scope

Some 225 properties.

4)Indication about different date for duration of contract or starting/completion

Starting 12.5.2016. Completion 11.5.2021

5)Additional information about lots

A Tenderer may quote for any combination and number of Lots. There is no limit on the number of Lots a Contractor can be awarded, however, The Highland Council reserves the right to award both Lots to a single Contractor if it is commercially advantageous to do so.

Lot No: 02 Lot title: Lot 2 Business Unit Category Over 3 Year Inspection

1)Short description

Lot 2 encompasses Business Units which require inspection, test and a condition report at a frequency of greater than 3 years in accordance with the ICT Wiring Regulations Seventeenth Edition.

2)Common procurement vocabulary (CPV)

50710000, 50711000

3)Quantity or scope

Approximately 450 properties.

4)Indication about different date for duration of contract or starting/completion

Starting 12.5.2016. Completion 11.5.2021

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

N/A.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Delivery Payment.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and Severally Liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Minimum public liability 10 000 000 GBP.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Prospective tenderers must be registered with and provide evidence of NICEIC or SELECT or equivalent membership.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Prospective tenderers must be registered with and provide evidence of NICEIC or SELECT or equivalent membership.

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HC/DIS/SER065/022016

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.3.2016

IV.3.4)Time limit for receipt of tenders or requests to participate

21.3.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 21.3.2016 – 14:00

Place:

Town House Inverness IV1 1JJ

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: January 2021.

VI.2)Information about European Union funds

VI.3)Additional information

Prospective tenderers must be registered with and provide evidence of NICEIC or SELECT or equivalent membership.
(SC Ref:431399).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

The Highland Council
Procurement Section, Town House, High Street
IV1 1JJ Inverness
UNITED KINGDOM
E-mail: procurement.unit3@highland.gov.uk
Telephone: +44 1463785157

VI.5)Date of dispatch of this notice:

10.2.2016