Fixed Electrical Testing Tender for Thames Water

Fixed Electrical Testing Tender for Thames Water

FA1108 lot A electrical installation (LV) inspection and testing, including corrective maintenance. FA 1108 lot B inspection and testing of lightening protection systems and earth mats. FA 1108 lot C inspection and testing of FLIP devices in domestic premises.

UK-Reading: electrical services

2012/S 237-390648

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Thames Water Utilities Limited
Procurement Support Centre – 3rd Floor East, C/O Mail Room, Rose Kiln Court
RG2 0BY Reading
UNITED KINGDOM
E-mail: procurement.support.centre@thameswater.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity
Water
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:
FA 1108 fixed electrical testing.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Whole of Thames Water region.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement

Duration in months: 60

II.1.5)Short description of the contract or purchase(s):
Thames Water are seeking the supply of the following services:
FA1108 lot A electrical installation (LV) inspection and testing, including corrective maintenance.
FA 1108 lot B inspection and testing of lightening protection systems and earth mats.
FA 1108 lot C inspection and testing of FLIP devices in domestic premises.
The scope of work for FA 1108 lot A will include electrical installation condition report inspections to BS7671 (requirements for electrical installations) as well as corrective maintenance when required. Low voltage distribution boards and associated/connected assets will be covered by this agreement. Portable appliance testing will be excluded from the scope of work for FA 1108 lot A.
Lot A is split into 4 geographical regions:
Area 1 – Western (area bounded by Banbury in north, Cirencester in west, Bracknell in east and Basingstoke in south).
Area 2 – Central North (area bounded by East Hyde in north, Slough in south, Bourne End in west and Bishops Stortford in east).
Area 3 – Central South (area bounded by Twickenham in north, Farnham in south, Basingstoke in west and Raynes Park in east).
Area 4 – East (area bounded by Woodford in north, Bromley in south, Dartford in east and Croydon in west).
The scope of work for FA 1108 lot B will include all routine inspections and periodic tests with BSEN 62305: 2006 (protection against lightning) and BS 7430 : 1998 code of practice for Earthing. Tenderers covering the entire TW region are preferred for this lot.
The scope of work for lot C will include arranging appointments with households and dealing with householders in order to gain access to, inspect and maintain FLIP (anti-flood) devices. Tenderers covering the entire TW region are preferred for this lot.
A Thames Water scheduled programme of inspection work will be undertaken. This will cover up to 5 000 sites ranging from small water and waste water pumping stations up to and including major treatment works.
II.1.6)Common procurement vocabulary (CPV)

71314100, 45311100, 71630000, 31216100

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Information to be provided in the invitation to negotiate.
II.2.2)Information about options
Options: yes
Description of these options: Any agreement awarded would be for an initial duration of 3 years, with options to extend annually up to a maximum overall term of 5 years.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: FA1108 lot A electrical installation (LV) inspection and testing, including corrective maintenance

1)Short description:
The scope of work for FA 1108 lot A will include electrical installation condition report inspections to BS7671 (requirements for electrical installations) as well as corrective maintenance when required. Low voltage distribution boards and associated/connected assets will be covered by this agreement. Portable appliance testing will be excluded from the scope of work for FA 1108 lot A.
Lot A is split into 4 geographical regions:
Area 1 – Western (area bounded by Banbury in north, Cirencester in west, Bracknell in east and Basingstoke in south).
Area 2 – Central North (area bounded by East Hyde in north, Slough in south, Bourne End in west and Bishops Stortford in east).
Area 3 – Central South (area bounded by Twickenham in north, Farnham in south, Basingstoke in west and Raynes Park in east).
Area 4 – East (area bounded by Woodford in north, Bromley in south, Dartford in east and Croydon in west).
There are 9 ozone sites in total, which are spread throughout the Thames Water region.
The successful supplier(s) will be responsible for a large scale capital refurbishment programme of the ozone plant within the region(s) associated with the Lots of the agreement, in addition to the ongoing repair and maintenance services including the supply and install of all required spares and equipment.
Thames Water also requires the setup of a strategic store(s) to support this service and to reduce response times to emergency incidents.
Lot 1 covers the North and Thames Valley Region including the following sites:
— Farmoor,
— Swinford,
— Fobney,
— Coppermills,
— Chingford.
2)Common procurement vocabulary (CPV)

71314100, 45311100, 71630000

Lot No: 2 Lot title: FA 1108 lot B inspection and testing of lightening protection systems and earth mats
1)Short description:
The scope of work for FA 1108 lot B will include all routine inspections and periodic tests with BSEN 62305: 2006 (protection against lightning) and BS 7430 : 1998 code of practice for earthing. Tenderers covering the entire TW region are preferred for this lot.
There are 9 ozone sites in total, which are spread throughout the Thames Water region.
The successful supplier(s) will be responsible for a large scale capital refurbishment programme of the ozone plant within the region(s) associated with the lots of the agreement, in addition to the ongoing repair and maintenance services including the supply and install of all required spares and equipment.
Thames Water also requires the setup of a strategic store(s) to support this service and to reduce response times to emergency incidents.
Lot 2 includes the South Region including the following sites:
— Walton,
— Ashford Common,
— Kempton Park,
— Hampton.
2)Common procurement vocabulary (CPV)

71314100, 45311100, 71630000

Lot No: 3 Lot title: FA 1108 lot C inspection and testing of FLIP devices in domestic premises
1)Short description:
The scope of work for lot C will include arranging appointments with households and dealing with householders in order to gain access to, inspect and maintain FLIP (anti-flood) devices. Tenderers covering the entire TW region are preferred for this lot.
2)Common procurement vocabulary (CPV)

71314100, 45311100, 71600000, 31216100

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Bonds and/or parent company guarantees of performance and financial standing may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Specified in Invitation to Negotiate document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Consortia may be required to form a legal entity prior to any award.
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed in Section VI.3.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed in Section VI.3.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met: As detailed in Section VI.3.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: Thames Water reserves the right to conduct an electronic auction, if it wishes to do so, as part of the award criteria for the particular contract/agreement.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
1108
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents
IV.3.4)Time limit for receipt of tenders or requests to participate
7.1.2013 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 60 months
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
Format for requested participation.
There is no application form available for completion – Applicants are required to respond directly to this Notice. Responses to the Notice should consist of a maximum of 20 pages (40 sides) of A4 paper. Accounts and copies of certificates may be appended to the main body of the response. Applicants should submit one hard copies in a flat or spiral binder and one copy on USB stick. The envelope must be clearly marked with project number (FA1108). Storage is limited, and applicants are requested not to use lever arch folders or other bulky bindings, or to submit more than one copy. Applicants should not include non-requested sales literature with their applications. Packages weighing more than 10kgs cannot be accepted. Companies who are invited to negotiate may be required to demonstrate their services in practical trials or presentations at no cost to Thames Water Utilities Limited. Applicants who fail to supply all of the information requested in response to this Notice risk elimination. The contents of this Notice are sufficient for submissions of pre-qualification data; all other communications are discouraged.
Applications must be clear and concise and contain all the information requested in this notice. The format of supplier’s responses must be such that each point is restated and immediately followed by the supplier’s answer.
Variants will be accepted, if submitted in addition to a compliant bid.
Contracts will be under English law.
Weighted selection criteria will be used to evaluate the responses to this Notice as set out below:
Selection criteria:
Economic operators to whom Regulation 26(5) of the Utilities Contracts Regulations are ineligible for selection.
Applicants are required to certify that none of the circumstances specified in Regulations 26(1) and 26(5) of the Utilities Contracts Regulations applies to the applicant.
Applicants are required to provide details of any court judgments and prosecutions within the last 3 years.
Financial & economic capacity, to include for example:
a. Robust balance sheet
b. Funding capability
Technical / professional ability, to include for example:
c. Relevant experience
d. Sufficient capacity and operating model
e. Robust quality assurance procedures
f. Effective, implemented health & safety policy
g. Effective, implemented environmental policy
1 Financial and economic capacity:
1.1 Provide relevant contact name, address, telephone number and email details of person responsible for this submission.
1.2 Supply audited accounts for the previous 3 years demonstrating an annual turnover of not less than (a) 2 000 000 GBP if applying for lot A, (b) 0.5 million GBP if applying for lot B and (c) 0.5 million GBP if applying for Lot C. If applying for more than one lot, these minimum turnovers should be added together. Where this is not possible (new organisation/joint venture), applicants must provide business plan information covering a 3 year period.
1.3 Confirm ability to accept orders via telephone, e-mail and the Internet.
1.4 Provide evidence of having an accredited quality assurance system, with the appropriate scope. Please provide copies.
1.5 Confirm your capability to accept payment via a range of methods including individual and consolidated invoicing and purchasing cards.
2 Technical and professional ability
2.1 Please confirm which lots your company is applying for. For each lot, please give details of which parts of the Thames Water region you can service directly (our website www.thameswater.co.uk gives details of the TW region). Please detail by postcode or by indicating on a map.

2.2 Please confirm that you would be willing to work with subcontractors to increase the region you can service if greater coverage is required.
2.3 Your organisation: Please provide the address of your registered office, and details of the UK locations you operate from, together with the named person responsible for this application. Please state whether your company is part of a group or is affiliated in any way with other companies. If so, please provide details of the group company structure or other company relationships. Alternatively provide details if you propose to develop a new partnership with another company to deliver this service
2.4 Experience: Provide reference details of at least 2 contracts undertaken in the last 2 years for each of the Lots you are applying for. For each contract, describe the range, scope, location(s), value and duration, including referee contact details. Confirm your willingness for us to approach referees on receipt of your application. Please note that customer site visits may be required as part of the enquiry process.
2.5 Preference will be given to respondents whose customer portfolio includes customers having a similar business to that of Thames Water. Give an overview of your customer portfolio, clearly stating any utilities customers.
2.6 Please provide details of your experience of providing FET and/or lightning protection, including the number of years operating, names of key customers and total annual turnover of FET/Lightning Protection work.
2.7 For each of the categories applied for Applicants are requested to provide a summary, with clear bullet points outlining key responsibilities, of your recent experience in carrying out the works applied for.
2.8 Please detail why you feel that your company offers a cost effective and efficient service for each lot applied for
2.9 Please provide a detailed process from order receipt to final certification (following remedial work) on how you currently undertake work of this nature along with customer input required.
2.10 Please provide details of relevant resource including number of staff, qualifications, role undertaken and length of service for each Lot. Indicate which personnel are directly employed by the company submitting this application.
2.11 Please provide a copy of your company’s electrical safety rules/procedures including assessment procedures.
2.12 Please provide confirmation of Niceic, ECA membership and/or UK Electrical Safety Register.
2.13 Please detail emergency and out of hours working (evenings, weekends, bank holidays) currently offered to other customers.
2.14 Applicants should provide details of any court judgments and prosecutions within the last 3 years.
2.15 Please outline how you ensure you have a competent workforce
2.16 Where you are required to work on a clients’ premises, what methods do you initiate to ensure cooperation and communication between parties affected by your activities
2.17 Health and Safety – please contact Contractor. HealthandSafety@thameswater.co.uk to obtain TWUL’s Health and safety questionnaire quoting the Project Ref (1108). Health and safety questionnaires must be returned by the deadline specified (i.e. noon on 7.1.2013)

Failure to return the health and safety questionnaire by this deadline may result in your organisation being disqualified from this procurement process.
Note: this is a pass/fail question.
Answering ‘no’ to any of the questions included in the health & safety questionnaire may result in disqualification of your organisation from the process.
TWUL reserves the right to validate your organisation’s PQQ health and safety questionnaire responses at any time during this procurement process. Should your organisation’s PQQ self-certification within the Health and safety questionnaire prove to be incorrect upon validation by TWUL, then TWUL reserves the right to exclude that Bidder from this procurement process.
3. Supplementary information
Evaluation will not take place against the following questions. However, respondents are requested to answer each point as fully as possible.
3.1 Please provide brief details on how your organization is working towards meeting the ten universal principles in the areas of human rights, labour, the environment and anti corruption. (www.unglobalcompact.org)

3.2 Please provide brief details on your Corporate Social Responsibility and Sustainable Procurement Policies and how your organisation is working towards implementing these policies.
General.
Thames Water operates an ongoing risk management approach with regard to the economic and financial capacity of its suppliers. Information will be obtained either from the supplier or an externally recognized provider. Information will be gathered upon commencement of the process and over the duration of the contract period.
Respondents should note that this process might require references to be provided and verified, attendances at meetings, talks and presentations at no cost to Thames Water.
Thames Water Utilities Limited reserves the right to award no contract(s) as a result of this award procedure. Except for the framework agreement(s), if any, concluded with successful tenderer(s), nothing in the procurement process shall create a contract, whether express or implied, between Thames Water Utilities Limited and any applicant.
Any agreement resulting from this contract notice may be modified to include further similar requirements at any site under the management of Thames Water Utilities Limited or its associated companies.
This contract notice does not preclude Thames Water Utilities Limited or its associated companies from issuing other contract notices for specific requirements from time to time.
Thames Water Utilities Limited (including its employees and advisors) does not make any representations, warranties or other commitments, whether express or implied, in relation to the accuracy, adequacy or completeness of the information provided to applicants in this Contract Notice or otherwise in connection with this tender, except as may be specifically agreed in any contract concluded at the end of this tender process.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Thames Water Utilities Limited will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into the Utilities Contracts Regulations (SI 2006 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.12.2012

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