Flagship Volunteering Service in Westminster

Flagship Volunteering Service in Westminster

Westminster Ambassadors will provide people with the opportunity to volunteer at high profile events and in busy tourist destinations within Westminster. Volunteers will be an on-street presence, performing a variety of roles as agreed with event organisers and space managers.

United Kingdom-London: Other community, social and personal services

2014/S 249-442277

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Westminster City Council
64 Victoria Street, City Hall
For the attention of: Shardow Suzie
SW1E 6QP London
UNITED KINGDOM
E-mail: sshardow@westminster.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Provision of the Flagship Volunteering Service in Westminster.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services
NUTS code UK,UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The new Westminster Volunteering Strategy 2014-2019 will provide a host of new services which will contribute to the delivery of the core Better City, Better Lives commitment to increase the number of people who volunteer in the city.
As part of this Strategy, Westminster City Council requires the provision of Flagship Volunteering service across Westminster. This will comprise Team Westminster Ambassadors (formerly City Guides) and Team ActiveWestminster (formerly Sports Volunteers) and a new programme: Team Westminster Community Action.
Westminster Ambassadors will provide people with the opportunity to volunteer at high profile events and in busy tourist destinations within Westminster. Volunteers will be an on-street presence, performing a variety of roles as agreed with event organisers and space managers.
ActiveWestminster Volunteers will be embedded in sports and physical activity providers across the City. Volunteers will perform a variety of different roles and where appropriate will be supported to gain recognised coaching qualifications.
Westminster Community Action will provide people with a series of targeted, community based volunteering events. This will require the Provider to organise an annual programme of events and create a pool of enthusiastic local volunteers to get involved.
The service will compliment other services within the Team Westminster Volunteering Strategy 2014-2019 including those directly commissioned by the City Council; such as Volunteer Brokerage Service and Westminster Time Credits. The Provider will work with other organisations who have been commissioned to provide these services to ensure that there is no duplication.
Aims:
The aim of the Flagship Volunteering Service is to provide a core package of specialist volunteering services which support major events, support sustainable sports clubs and widen participation and social action in Westminster. This will contribute to the Better City, Better Lives ambition of making Westminster a more connected city where everyone feels more involved in their local community.
Core requirements:
The Council believes that the Provider is best placed to understand what works to help encourage residents to volunteer. To this end, we wish to give the successful Bidder(s) the freedom to deliver the Services in the most efficient and innovative way possible.
There are 3 distinct components to this service: Westminster Ambassadors, ActiveWestminster and Westminster Social Action.

II.1.6)Common procurement vocabulary (CPV)

98000000, 98100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Should the successful tenderer be a consortium of companies, the lead partner will be responsible for completing the commission on behalf of the consortium and all payments will be made to the lead partner for services rendered by the consortium. Support partners will be required to complete a collateral warranty agreement in favour of the Contracting Authority.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the tender.
Minimum level(s) of standards possibly required: As set out in the tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender.
Minimum level(s) of standards possibly required:
As set out in the tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 1
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Notice number in the OJEU: 2014/S 106-186656 of 4.6.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.1.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.1.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The new Westminster Volunteering Strategy 2014-2019 will provide a host of new services which will contribute to the delivery of the core Better City, Better Lives commitment to increase the number of people who volunteer in the city.
As part of this Strategy, Westminster City Council requires the provision of Flagship Volunteering service across Westminster. This will comprise Team Westminster Ambassadors (formerly City Guides) and Team ActiveWestminster (formerly Sports Volunteers) and a new programme: Team Westminster Community Action.
Westminster Ambassadors will provide people with the opportunity to volunteer at high profile events and in busy tourist destinations within Westminster. Volunteers will be an on-street presence, performing a variety of roles as agreed with event organisers and space managers.
ActiveWestminster Volunteers will be embedded in sports and physical activity providers across the City. Volunteers will perform a variety of different roles and where appropriate will be
Westminster Community Action will provide people with a series of targeted, community based volunteering events. This will require the Provider to organise an annual programme of events and create a pool of enthusiastic local volunteers to get involved.
The service will compliment other services within the Team Westminster Volunteering Strategy 2014-2019 including those directly commissioned by the City Council; such as Volunteer Brokerage Service and Westminster Time Credits. The Provider will work with other organisations who have been commissioned to provide these services to ensure that there is no duplication.
Aims:
The aim of the Flagship Volunteering Service is to provide a core package of specialist volunteering services which support major events, support sustainable sports clubs and widen participation and social action in Westminster. This will contribute to the Better City, Better Lives ambition of making Westminster a more connected city where everyone feels more involved in their local community.
Core requirements:
The Council believes that the Provider is best placed to understand what works to help encourage residents to volunteer. To this end, we wish to give the successful Bidder(s) the freedom to deliver the Services in the most efficient and innovative way possible.
There are three distinct components to this service: Westminster Ambassadors, ActiveWestminster and Westminster Social Action.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Westminster City Council
64 Victoria Street City Hall
SWE1 6QP London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As set out in the UK’s Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.12.2014

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