Fleet Maintenance and Repair Services Milton Keynes Council

Fleet Maintenance and Repair Services Milton Keynes Council

Maintenance, Inspection, Repair, MOT and Breakdown Services for a mixed municipal fleet of approximately 90 vehicles, to include Large Goods Vehicles (LGV); Light Commercial Vehicles (LCV); Cars and Passenger Carrying Vehicles (PCVs).

United Kingdom-Milton Keynes: Repair, maintenance and associated services of vehicles and related equipment

2014/S 157-282944

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Milton Keynes Council
Civic Offices, 1 Saxon Gate East
Contact point(s): Corporate Procurement Team
MK9 3HG Milton Keynes
UNITED KINGDOM
Telephone: +44 1908691691
E-mail: contracts@milton-keynes.gov.uk

Internet address(es):

General address of the contracting authority: http://www.milton-keynes.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA1186

Electronic access to information: https://in-tendhost.co.uk/miltonkeynescouncil/

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/miltonkeynescouncil/

Further information can be obtained from: Milton Keynes Council
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/miltonkeynescouncil

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Milton Keynes Council
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/miltonkeynescouncil

Tenders or requests to participate must be sent to: Milton Keynes Council
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/miltonkeynescouncil

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Fleet Maintenance and Repair Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Milton Keynes.

NUTS code UKJ12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Milton Keynes Council is seeking expressions of interest from suitably experienced and competent contractors who wish to provide Maintenance, Inspection, Repair, MOT and Breakdown Services for a mixed municipal fleet of approximately 90 vehicles, to include Large Goods Vehicles (LGV); Light Commercial Vehicles (LCV); Cars and Passenger Carrying Vehicles (PCVs).
The contract will include the inspection of vehicles, servicing and repairs, safety inspections, LOLER and tail-lift inspection; brake-testing; VDSA; MOT preparation and submission; and 24 hour breakdown recovery services.
The contract comprises the supply of all materials, goods, labour, and suitable premises/workshops required to carry out the above services to Milton Keynes Council’s vehicle fleet as and when instructed by the Fleet and Supported Transport (FaST) manager.
The contract will be let for an initial period of five years, with the intention to commence on 1.2.2015 and an option to extend at the sole discretion of Milton Keynes Council for up to a further three 12 month periods, on a year by year basis.
The approximate spend will be in the range GBP 130 000 to GBP 390 000 per annum across four lots as follows;
Lot 1 – GBP 3 000 to GBP 9 000 per annum
Lot 2 – GBP 60 000 to GBP 180 000 per annum
Lot 3 – GBP 60 000 to GBP 180 000 per annum
Lot 4 – GBP 7 000 to GBP 21 000 per annum
Note: The higher end of the range reflects an ageing fleet that has been extended beyond the normal operating life. The majority of this fleet is being replaced by all new vehicles. The remainder of the fleet will comprise lease-extended and medium-term hire vehicles of varying ages.

II.1.6)Common procurement vocabulary (CPV)

50100000501100005011100050112000501130005011400050116500501181005011820050118300501184005011210050112110,5011211150112120501122005011600050116100501162005011630050116400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Maintenance, Inspection, Repair, MOT and Breakdown Services for a mixed municipal fleet of approximately 90 vehicles, to include Large Goods Vehicles (LGV); Light Commercial Vehicles (LCV); Cars and Passenger Carrying Vehicles (PCVs).
The contract will include the inspection of vehicles, servicing and repairs, safety inspections, LOLER and tail-lift inspection; brake-testing; VDSA; MOT preparation and submission; and 24 hour breakdown recovery services.
The contract comprises the supply of all materials, goods, labour, and suitable premises/workshops required to carry out the above services to Milton Keynes Council’s vehicle fleet as and when instructed by the Fleet and Supported Transport (FaST) manager.
The contract will be let for an initial period of five years, with the intention to commence on 1.2.2015 and an option to extend at the sole discretion of Milton Keynes Council for up to a further three 12 month periods, on a year by year basis.
Note 1: The price range is based upon the 5 year initial period without the potential 3 years extension period.
Note 1: The higher end of the range reflects an ageing fleet that has been extended beyond the normal operating life. The majority of this fleet is being replaced by all new vehicles.
The remainder of the fleet will comprise lease-extended and medium-term hire vehicles of varying ages.
Estimated value excluding VAT:
Range: between 650 000 and 1 950 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Maintenance & repair of LGV (Library Bus)

1)Short description

The supply of all materials, goods, labour, premises and workshops required to maintain and repair the above vehicle/s.

2)Common procurement vocabulary (CPV)

501182005011830050118400501000005011000050111000

3)Quantity or scope

Inspection of the vehicles. servicing and repairs, safety inspections,brake testing, VDSA MOT preparation and submission. 24 hour Breakdown and recovery service.
Estimated value excluding VAT:
Range: between 15 000 and 45 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

The duration referred to in this notice, comprises the initial 5 year period, without the optional 3 further years. The higher end of the range reflects an ageing fleet that has been extended beyond the normal life. The majority of the fleet will be replaced by all new vehicles, the remainder (approximately 30 %) will comprise a mix of extended lease and medium hire vehicles of varying ages.

Lot No: 2 Lot title: Maintenance and repair of PCV vehicles

1)Short description

The supply of all materials and goods, labour, premises and workshops required to maintain and repair the above vehicle/s.

2)Common procurement vocabulary (CPV)

501000005011000050118200501110005011810050118300

3)Quantity or scope

Inspection of all PCV vehicles, servicing and repairs, safety inspections, LOLER and tail-lift inspections, brake testing, VDSA MOT preparation and submission, 24 hour breakdown and recovery services.
Estimated value excluding VAT:
Range: between 300 000 and 900 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

The duration referred to in this notice, comprises the initial 5 year period, without the optional 3 further years. The higher end of the range reflects an ageing fleet that has been extended beyond the normal life. The majority of the fleet will be replaced by all new vehicles, the remainder (approximately 30 %) will comprise a mix of extended lease and medium hire vehicles of varying ages.

Lot No: 3 Lot title: Maintenance and repair of Light Commercial Vehicles (LCV) and cars

1)Short description

The supply of all materials, goods, labour, premises and workshops required to maintain and repair the above vehicle/s.

2)Common procurement vocabulary (CPV)

501000005011000050118200501110005011200050118100

3)Quantity or scope

Inspection of all LCV vehicles and cars, servicing and repairs, safety inspections, LOLER and tail-lift inspections (where fitted), brake testing, VDSA MOT preparation and submission. 24 Hour breakdown and recovery services.
Estimated value excluding VAT:
Range: between 300 000 and 900 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

The duration referred to in this notice, comprises the initial 5 year period, without the optional 3 further years. The higher end of the range reflects an ageing fleet that has been extended beyond the normal life. The majority of the fleet will be replaced by all new vehicles, the remainder (approximately 30 %) will comprise a mix of extended lease and medium hire vehicles of varying ages.

Lot No: 4 Lot title: Tyre Management Services

1)Short description

The supply of all materials, goods, labour, premises and workshops required to maintain a full range of tyre management services for the municipal fleet.

2)Common procurement vocabulary (CPV)

501165005011000050100000

3)Quantity or scope

The inspection, repair and replacement of tyres and associated services, including where required; the storage of spare wheels. 24 Hour breakdown and recovery services.
Estimated value excluding VAT:
Range: between 36 000 and 105 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

The duration referred to in this notice, comprises the initial 5 year period, without the optional 3 further years. The majority of the fleet will be replaced by all new vehicles, the remainder (approximately 30 %) will comprise a mix of extended lease and medium hire vehicles of varying ages.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Where the bidder is a subsidiary and where the value of the lots won exceeds 250 000 GBP; a parent company guarantee (PCG) may be required. Where the value of lots won exceeds 1 000 000 GBP a Bond may be required. Refer to tender documents for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to Tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to Tender documents.
Minimum level(s) of standards possibly required: Please refer to Tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to Tender documents
Minimum level(s) of standards possibly required:
Please refer to Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: Up to seven bidders per lot will be invited to participate in the second stage (ITT) of the tender; following the successful completion of a Pre Qualification Questionaire (PQQ).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CU2438 D
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

15.9.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

29.9.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(MT Ref:138713)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Without prejudice to the remedies provided under Regulation 47 of the Public Contracts Regulations 2006, the Council of the Borough of Milton Keynes shall allow a period of at least 10 days to elapse between the date of despatch of its decision notifying its intention to award the contract and the date on which it proposes to enter into a contract. If by midnight at the end of second working day of the above said period the Contracting Authority receives a request in writing from an economic operator who had been sent a notice of being unsuccessful, the Authority shall inform the said economic operator of characteristics and relative advantages of the successful tender. That information shall be provided at least 3 working days before the end of aforesaid 10 days standstill period. Where it is not possible the standstill period shall be extended to allow at least 3 working days between provision of the information and the end of standstill period. Such additional information should be required from the address part 1.1. If an economic operator is not satisfied with the information provided, the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.8.2014

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