Flintshire Supported Living Contract

Flintshire Supported Living Contract

Flintshire County Council are looking to commission 24 hour direct care and support across 4 supported living properties for 11 people.

United Kingdom-Mold: Health and social work services

2016/S 126-225233

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Flintshire County Council
County Hall, Flintshire
Mold
CH7 6NA
United Kingdom
Contact person: Tracey Mclintock
Telephone: +44 1352701958
E-mail: tracey.mclintock@flintshire.gov.uk
NUTS code: UKL23

Internet address(es):Main address: www.flintshire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://supplierlive.proactisp2p.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://supplierlive.proactisp2p.com

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Flintshire Supported Living.

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Flintshire County Council are looking to commission 24 hour direct care and support across 4 supported living properties for 11 people. This service is provided 365 days and nights a year for service users with a low-moderate learning disability who reside in Flintshire and have been assessed by the Council as requiring community support services.

Providers are able to bid for this tender as 3 separate lots or as a whole (all 4 houses). The lots are broken down into localities:

Lot 1 — Caerwys;

Lot 2 — Bagillt;

Lot 3 — Broughton and Buckley.

II.1.5)Estimated total value

Value excluding VAT: 2 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 3
II.2)Description

II.2.1)Title:

Flintshire Supported Living — Caerwys

Lot No: 1

II.2.2)Additional CPV code(s)

85000000
85300000

II.2.3)Place of performance

NUTS code: UKL23

II.2.4)Description of the procurement:

Service Aims:

Our aim is to provide innovative care and support services to people with a learning disability to enable them to live in their own homes as independently as possible.

Flintshire County Council is committed to maximise individuals independence both during the day and overnight and is seeking a partner organisation to introduce a model of profession that will gradually reduce dependency on the traditional service model and maximise choice and control for service users living in the community.

We would seek from the provider a detailed business plan to reflect the introduction of assistive technology and active support to enable some reduction in individual support needs identified within the 1st 18 months of the contract duration. The plan should reflect 6 months, 18 months and 3 years in the journey of progression.

All of the individuals living at the properties have a learning disability, so it is vital that providers can ensure the availability of a stable and competent workforce skilled in meeting the individual needs of all those living in these properties. Flintshire County Council require evidence of effective leadership and management at a local level to take forward these schemes.

The successful provider must be able to demonstrate an established track record of support to individuals with learning disability needs within the community (domiciliary services). The Council will wish to test the provider’s organisational structure with particular emphasis on contingency planning to ensure service users are not left in a vulnerable position through changes in personnel.

Families will be actively involved in the selection process and have opportunity to seek feedback directly from the provider organisation as part of the tender process.

TUPE will apply to this contract, however the majority of staff can be accommodated within the existing local authority provision and the potential risk around TUPE transfer is minimal. The duration of the contract is 3 years with the option of up to 2 years extension which is renewable annually.

The organisation is committed to contributing to the social, economic and environmental well-being of the wider community, accordingly the requirement to include an outline of potential community benefits will be mandatory to the successful providers.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 475 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Flintshire Supported Living — Bagillt

Lot No: 2

II.2.2)Additional CPV code(s)

85300000
85000000

II.2.3)Place of performance

NUTS code: UKL23

II.2.4)Description of the procurement:

As Lot 1 description.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 552 500.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Flintshire Supported Living — Buckley and Broughton

Lot No: 3

II.2.2)Additional CPV code(s)

85000000
85300000

II.2.3)Place of performance

NUTS code: UKL23

II.2.4)Description of the procurement:

As Lot 1 description.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 502 500.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/08/2016
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 02/08/2016
Local time: 16:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Instructions to Express Interest and Access Documentation:

1. Log in to the Proactis Plaza E-Sourcing Portal at: https://supplierlive.proactisp2p.com

2. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you;

3. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please ensure that you select the correct 1 for your organisation;

4. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of the documents as part of your submission. There are also instructions on how to complete your submission in the Guidance for Bidders document held in this section;

5. You can now either create your response” to, or “Decline” this opportunity;

6. Once you have started to complete your response to the opportunity and wish to save and return later click “Save”. The next time you Login to access the opportunity please go to the “Opportunities” tab and identify the relevant request that you previously saved;

7. When you have completed your response please click “Validate” to ensure that you have answered all the questions. If there are no errors identified click “Save” to ensure that your submission is saved, then click “Submit”. You will then get a “Pop Up” with your unique submission reference number. This is also confirmed by email to you;

8. If you are adding attachments at any point in the process please ensure that you click the “Add to Library” button as if you are invited to any subsequent opportunities in the future to tender any documents that you have added will automatically be added to your submission and all you will be required to do is check that they are the current version. This is a secure system and your documents will not be accessed by any other party;

9. Please note that any queries must be sent via the secure dialogue section of the e-tender portal. We will not respond to any queries received by any other method;

10. If you require any further assistance please contact the Project Manager as identified in the project details.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the Authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

The Council is committed to contributing to the social, economic and environmental well-being of the wider community. The Provider will take all reasonable steps in assisting the Council to meet its obligations under the Public Sector (Social Value) Act 2012. Accordingly, the Provider is encouraged to maximise economic, social and environmental well-being of the Council’s area and community benefits through the lifetime of the Contract in relation to generating employment opportunities and introducing innovative approaches such as offering apprenticeship placements.

(WA Ref:41937).

VI.4)Procedures for review

VI.4.1)Review body

Flintshire County Council
County Hall, Flintshire
Mold
CH7 6NA
United Kingdom
Telephone: +44 1352701814Internet address:www.flintshire.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/06/2016

 

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