Flooring Supplies Framework

Flooring Supplies Framework

This framework is for the use of the Public Sector throughout the United Kingdom, with the exception of Northern Ireland where the framework will only be open to members of Crescent Purchasing Consortium and the North Western Universities Purchasing Consortium.

United Kingdom-Manchester: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

2014/S 132-235735

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Crescent Purchasing Consortium
Technology House, Lissadel Street, Salford
For the attention of: Steve Davies
M66AP Manchester
UNITED KINGDOM
Telephone: +44 7966040564
E-mail: steve.davies@dukefield.co.uk

Internet address(es):

General address of the contracting authority: http://www.thecpc.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

North Western Universities Purchasing Consortium
Albert House, 17 Bloom Street
M13HZ Manchester
UNITED KINGDOM

Southern Universities Purchasing Consortium
Earley Gate, Whiteknights Road
RG66BZ Reading
UNITED KINGDOM

Others as identified in Section II.1.5 and stated within the Invitation to Tender documentation
UNITED KINGDOM

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework for the Provision of Flooring Supplies.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these
Main site or location of works, place of delivery or of performance: This framework is for the use of the Public Sector throughout the United Kingdom, with the exception of Northern Ireland where the framework will only be open to members of Crescent Purchasing Consortium and the North Western Universities Purchasing Consortium.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 28

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 350 000 and 24 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Contracting Authority wishes to establish a framework agreement for the provision of Flooring Supplies.
The framework will focus upon the supply of flooring materials and associated services, e.g. the provision of advice and guidance, across seven lots as detailed below. It is the contracting authority’s intention that the framework will not address the fitting of said supplies and that framework users will be responsible for engaging appropriate fitters where required, either by separate contractual relationship through the awarded framework supplier of the flooring supplies, or through other separate local contractual arrangements.
The Contracting Authority wishes to establish a Framework Agreement to meet the Flooring Supplies needs of organisations across the entire public sector; covering a broad range of flooring supplies. The framework is let on behalf of the Crescent Purchasing Consortium (hereafter CPC), North Western Universities Purchasing Consortium and Southern Universities Purchasing Consortium but will also be open for use by all other public sector contracting authorities (and any future successors to these organisations),(as defined in Article 1 (9) of Directive 2004/18/EC and implemented by Regulation 3 of the Public Contract Regulations 2006) or their agents. These include but are not limited to central government departments and their agencies,
Non-Departmental Public Bodies (NDPBs), NHS bodies (including; acute trusts, ambulance trusts, primary care trusts, care trusts, NHS hospital trusts, strategic health authorities, mental health trusts, special health authorities), Local Authorities (as defined in Regulation3 (2) to (5) of the Public Contracts Regulations 2006 (‘the Regulations’), Police Authorities (as defined by Regulation 3 (1) (j) to (p) of the Regulations), Emergency Services, Educational Establishments (including Schools, Universities, Academies, Academies Trusts, Free Schools, Colleges of Further Education) and Registered Social Landlords who have a need to purchase these services.
Please see the following websites for further details
Central Government Departments, Local Government and Public Corporations that can be accessed at the
Public Sector Classification Guide

http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-322090

Local Authorities

http://openlylocal.com/councils/all

Non-Departmental Public Bodies

http://resources.civilservice.gov.uk/wp-ontent/uploads/2011/09/PB12.pdf

National Parks Authorities

http://www.nationalparks.gov.uk

Educational Establishments in England and Wales including but not limited to Schools, Academies, Universities and Colleges

http://www.education.gov.uk/edubase/home.xhtml

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.education.gov.uk/schools/leadership/typesofschools/academies/a00208569/open-academies

http://www.education.gov.uk/schools/leadership/typesofschools/academies/b00229234/becoming-an-academy

http://www.universitiesuk.ac.uk/members

http://www.hefce.ac.uk/unicoll

http://www.bufdg.ac.uk

Crescent Purchasing Consortium

http://www.thecpc.ac.uk

Police Forces in the United Kingdom

http://www.police.uk/?view=force_sites

Fire and Rescue Services in the United Kingdom

http://www.fireservice.co.uk/information/ukfrs

NHS Bodies England

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/StrategicHealthAuthorityListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx

http://nhs.uk/ServiceDirectories/Pages/OtherListing.aspx

Hospices in the UK

http://www.helpthehospices.org.uk/about-hospice-care/find-a-hospice/uk-hospice-and-palliative-care-services

Registered Social Landlords (Housing Associations)

http://www.housingnet.co.uk

Third Sector and Charities in the United Kingdom

http://www.charitycommission.gov.uk/find-charities

http://www.oscr.org.uk

http://www.charitycommissionni.org.uk

Citizens Advice in the United Kingdom

http://www.citizensadvice.org.uk/index/getadvice.htm

www.cas.org.uk

http://www.citizensadvice.co.uk

Scottish Public Bodies
The framework agreement will be available for use by any Scottish Public Sector Body: the Authority; Scottish Non-Departmental Public Bodies; offices in the Scottish Administration which are not ministerial offices; cross border public authorities within the meaning of section 88(5) of the Scotland Act 1998; the Scotland Office; the Scottish Parliamentary Corporate Body; councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994 (except where they are acting in their capacity as educational authority); Scottish joint fire boards or joint fire and rescue boards; Scottish joint police boards or any successor National Police or Fire Authority; Scottish National Park authorities, bodies registered as social landlords under the Housing(Scotland) Act 2001, Scottish health boards or special health boards, Student Loans Company Limited, Northern Lighthouse Board, further or higher education institutions being fundable bodies within the meaning of section 6of the Further and Higher Education (Scotland) Act 2005 any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing.
Scottish Government

http://www.scotland.gov.uk/Home

Scottish Parliament

http://www.scottish.parliament.uk/abouttheparliament/27110.aspx

Scottish Local Authorities

http://www.scotland.gov.uk/About/Government/councils

http://www.scotland-excel.org.uk/home/AboutUs/OurMembers/AssociateMembers.aspx

Scottish Agencies, NDPBs

http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies

Scottish NHS Bodies

http://www.scotland.gov.uk/Topics/Health/NHS-Workforce/NHS-Boards

Scottish Further and Higher Education Bodies

www.apuc-scot.ac.uk

http://www.sfc.ac.uk/about_the_council/council_funded_institutions/WhoWeFundUniversities.aspx

http://www.sfc.ac.uk/about_the_council/council_funded_institutions/WhoWeFundColleges.aspx

Scottish Police

http://www.scottish.police.uk

Scottish Housing Associations

http://www.sfha.co.uk/component/option,com_membersdir/Itemid,149/view,membersdir/

The Scotland Office

http://www.scotlandoffice.gov.uk/scotlandoffice/33.30.html

Registered Social Landlords (Housing Associations) – Scotland

http://www.esystems.scottishhousingregulator.gov.uk/register/reg_pub_dsp.search

Scottish Schools
Primary Schools

http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?

schoolsearchstring=&addresssearchstring=&authority=&strTypes=isprimaryschool&bSubmit=1&Submit=Search
Secondary Schools

http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?

schoolsearchstring=&addresssearchstring=&authority=&strTypes=issecondaryschool&bSubmit=1&Submit=Search
Special Schools

http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?

schoolsearchstring=&addresssearchstring=&authority=&strTypes=isspecial&bSubmit=1&Submit=Search
Welsh Public Bodies
National Assembly for Wales, Welsh Assembly Government and Welsh Local Authorities, and all bodies covered by:

www.buy4wales.co.uk/UsefulResources/contractsframeworks/organisationlist/poaplist.html?cat=14318

http://www.assemblywales.org/abthome/abt-links.htm

http://new.wales.gov.uk/about/civilservice/directorates/?lang=en

Schools

http://wales.gov.uk/statistics-and-research/address-list-of-schools/?lang=en

Universities

http://www.wales.com/en/content/cms/english/study/wales_universities/wales_universities.aspx

FE Colleges

http://www.collegeswales.ac.uk/en-GB/wales_colleges-42.aspx

Welsh Government Sponsored Bodies

http://wales.gov.uk/about/recruitment/ouropportunities/publicapps/pubb

NHS Wales

http://www.wales.nhs.uk/ourservices/directory

Housing Associations – registered Social Landlords Wales

http://www.wao.gov.uk/reportsandpublications/housingassociations.asp

http://www.clickhousingassociations.co.uk/housing-associations-wales-page1.asp

NI Public Bodies
Schools in Northern Ireland

http://www.deni.gov.uk/index/facts-and-figures-new/education-statistics/32_statistics_and_researchnumbersofschoolsandpupils_pg/32_statistics_and_research-schoolleveldata_pg/statistics_and_researchschool_enrolment_1112.htm

Universities in Northern Ireland

http://www.deni.gov.uk/links.htm

There will be 7 Lots available under this framework:
Lot 1 – Contract Carpets
Lot 2 – Domestic Grade Carpets
Lot 3 – Wood Flooring (hardwood and laminate)
Lot 4 – Vinyl Flooring
Lot 5 – Hygiene Treated Carpets and Tiles
Lot 6 – Carpet Tiles
Lot 7 – Entrance Matting

II.1.6)Common procurement vocabulary (CPV)

39000000395000003953000039531000395311003953120039531300395313103953140039532000395330003953400044191200,44192000441117004411220044112210441910004411223044112240

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The volume of the requirement under this framework is entirely dependent upon the take up of the agreement by end users. The total value of the framework is anticipated not to exceed £24,500,000 over the four year term of the framework.
Estimated value excluding VAT:
Range: between 350 000 and 24 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for a period of 12 months at the Contracting Authority’s sole discretion.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Contract Carpets

1)Short description

This Lot will provide access to a range of contract grade carpets across a number of specification ranges defined by weight, finish and backing. It is anticipated 4 types of pile will be offered, Loop, Frieze, Cut and Twist, made from a mixture of wool, nylon, polypropelene and polyester. All products will be supplied with appropriate warranties. The supplies will be available from up to four suppliers.

2)Common procurement vocabulary (CPV)

390000003950000039530000395310003953110039531200395313003953140039534000

3)Quantity or scope

The quantity and value of the framework will be determined by the up-take from end users of the framework.
Initial estimates consider a value range for this lot of between GBP 50 000 and GBP 3 500 000 over the full four year framework term.
Estimated value excluding VAT:
Range: between 50 000 and 3 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Domestic Grade Carpets

1)Short description

This Lot will provide access to a range of domestic grade carpets across a number of specifications ranges defined by weight, finish and backing. It is anticipated three types of pile will be offered Loop, Cut and Twist. In addition, the lot will focus upon variations in materials e.g. made from a mixture of wool, nylon, polypropelene and polyester. All products will be supplied with appropriate warranties. The supplies will be available from up to 4 suppliers.

2)Common procurement vocabulary (CPV)

3900000039500000395300003953100039531100395312003953130039531400

3)Quantity or scope

The quantity and value of the framework will be determined by the up-take from end users of the framework. Initial estimates consider a value range for this lot of between GBP 50 000 and GBP 3 500 000 over the full 4 year framework term.
Estimated value excluding VAT:
Range: between 50 000 and 3 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Wood Flooring (hardwood and laminate)

1)Short description

This Lot will provide access to a range of wood flooring, both solid and laminate a number of specifications ranges defined by material type (e.g. wood type such as oak) and finish (e.g. type of stain), including both natural and engineered boards in finished and unfinished state. All products will be supplied with appropriate warranties. The supplies will be available from up to four suppliers.

2)Common procurement vocabulary (CPV)

3900000044191200441920004411170044112200441122104419100044112240

3)Quantity or scope

The quantity and value of the framework will be determined by the up-take from end users of the framework.
Initial estimates consider a value range for this lot of between GBP 50 000 and GBP 3 500 000 over the full 4 year framework term.
Estimated value excluding VAT:
Range: between 50 000 and 3 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Vinyl Flooring

1)Short description

This Lot will provide access to a range of vinyl flooring, which will include commercial vinyl and specialist vinyls from a number of specifications ranges defined by material type (e.g. polyvinyl chloride) and finish (e.g. printed and inlaid). All products will be supplied with appropriate warranties. The supplies will be available from up to 4 suppliers.

2)Common procurement vocabulary (CPV)

3900000044192000441117004411220044112230

3)Quantity or scope

The quantity and value of the framework will be determined by the up-take from end users of the framework.
Initial estimates consider a value range for this lot of between GBP 50 000 and GBP 3 500 000 over the full 4 year framework term.
Estimated value excluding VAT:
Range: between 50 000 and 3 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Hygiene Treated Carpets and Tiles

1)Short description

This Lot will provide access to a range of hygiene treated carpets and tiles, which will include fire retardant and antimicrobial finish and impervious backing from a number of specifications ranges defined by material type (suggested 3 types of pile finish Tufted, Needle felt and Woven made from a mixture of wool, nylon, polypropelene and polyester) and backing. All products will be supplied with appropriate warranties. The supplies will be available from up to four suppliers.

2)Common procurement vocabulary (CPV)

39000000395000003953000039531000395311003953120039531300395313103953140039534000

3)Quantity or scope

The quantity and value of the framework will be determined by the up-take from end users of the framework.
Initial estimates consider a value range for this lot of between GBP 50 000 and GBP 3 500 000 over the full 4 year framework term.
Estimated value excluding VAT:
Range: between 50 000 and 3 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Carpet Tiles

1)Short description

This Lot will provide access to a range of contract grade carpets tiles across a number of specifications ranges defined by weight, finish (suggested three types ribbed, looped and cut pile made from a mixture of wool, nylon, polypropelene and polyester) and backing. All products will be supplied with appropriate warranties. The supplies will be available from up to four suppliers.

2)Common procurement vocabulary (CPV)

39000000395000003953000039531000395311003953120039531300395313103953140039534000

3)Quantity or scope

The quantity and value of the framework will be determined by the up-take from end users of the framework.
Initial estimates consider a value range for this lot of between GBP 50 000 and GBP 3 500 000 over the full 4 year framework term.
Estimated value excluding VAT:
Range: between 50 000 and 3 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Entrance Matting

1)Short description

This Lot will provide access to a range of entrance matting and other similar matting across a number of specifications ranges. Bespoke designs will also be available. All products will be supplied with appropriate warranties. The supplies will be available from up to four suppliers.

2)Common procurement vocabulary (CPV)

390000003950000039530000395320003953300039534000

3)Quantity or scope

The quantity and value of the framework will be determined by the up-take from end users of the framework.
Initial estimates consider a value range for this lot of between GBP 50 000 and GBP 3 500 000 over the full 4 year framework term.
Estimated value excluding VAT:
Range: between 50 000 and 3 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to the Pre Qualification Questionnaire and Invitation to Tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the Pre Qualification Questionnaire and Invitation to Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the Pre Qualification Questionnaire and Invitation to Tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Pre Qualification Questionnaire and Invitation to Tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Pre Qualification Questionnaire and Invitation to Tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Pre Qualification Questionnaire and Invitation to Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 28
Objective criteria for choosing the limited number of candidates: As stated in the Pre Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Whilst the tender is not being run under an e-auction, the contracting authority have stated ‘yes’ as users of the framework may wish to use an e-auction to run a further competition.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

To be allocated at the point of contract award.

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

6.8.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Northern Procurement Group Limited (who are a subsidiary of Dukefield Limited) are acting as agents of Crescent Purchasing Consortium in the development and on going contract management of this framework. The contracting authority will be using an e-tendering system to conduct the procurement exercise. To access the Pre-Qualification Questionnaire suppliers must register their company details on the In-Tend system athttp://in-tendhost.co.uk/dukefield, the tender opportunity will be available in the current tenders tab of the site. The Contracting Authority shall not be under any obligation to accept the lowest tender or indeed any tender. The Contracting Authority further reserves the right not to award any contract as a result of the procurement process and reserves the right to cancel the entire process or parts of the tender process commenced by the publication of this notice and in no circumstances will it be liable for any costs incurred by tenderers.

The value of the framework provided in section II.1.4 is only an estimate and the Contracting Authority cannot guarantee any business through this framework agreement.
The Contracting Authority wishes to establish a Framework Agreement open for use by all Public Sector Bodies as stated in II.1.5.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Crescent Purchasing Consortium
Technology House Lissadel Street Salford
M66AP Salford
UNITED KINGDOM

Body responsible for mediation procedures

Crescent Purchasing Consortium
Technology House Lissadel Street Salford
M66AP Salford
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPC as Contracting Authority will incorporate a minimum of a ten calendar day standstill period at the point that information on the award of contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contract Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within three months).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.7.2014

Enjoyed this post? Share it!