Foodservice Data Consumer Purchase

Foodservice Data Consumer Purchase

Lot 1) Proposal to best meet AHDB ‘Core requirements’ specification within a budget of 48 000 GBP per annum.

United Kingdom-Kenilworth: Data analysis services

2017/S 189-387117

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

AHDB
Stoneleigh Park, Warwickshire
Kenilworth
CV8 2TL
United Kingdom
Contact person: Sarah Jackson
Telephone: +44 2072385921
E-mail: procurement@ahdb.org.uk
NUTS code: UK
Internet address(es):Main address: www.ahdb.org.uk

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.defrasolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.defrasolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: agriculture and horticulture

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

AHDB Foodservice Data Consumer Purchase and Use Requirements.

Reference number: 2017-272

II.1.2)Main CPV code

72316000

II.1.3)Type of contract

Services

II.1.4)Short description:

AHDB currently source Foodservice data through a third party. The data monitors protein performance across the UK Foodservice industry. Access to this data allows AHDB to analyse the sector and the channels that make up Foodservice and monitor the performance of key sector-related products. The information is used, by AHDB to inform the industry on the latest trends and look at potential implications for AHDB sector-related products. The information is used at business meetings/presentations and also in the media in response to requests for market information/commentary.

AHDB have spilt the Foodservice data procurement into Lots 1 and 2, the specification for both are the same with the main variant between the lots being shown below:

Lot 1) Proposal to best meet AHDB ‘Core requirements’ specification within a budget of 48 000 GBP per annum;

Lot 2) Proposal to best meet elements of AHDB ‘Additional requirements’ specification.

II.1.5)Estimated total value

Value excluding VAT: 192 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description

II.2.1)Title:

Lot 1 — AHDB Foodservice Data Consumer Purchase and Use

Lot No: One

II.2.2)Additional CPV code(s)

72316000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Warwickshire.

II.2.4)Description of the procurement:

The UK Foodservice sector is becoming increasingly important and of interest to our internal customers with the number of requests for information about the Foodservice sector growing as a result. In many cases, AHDB MI has been unable to fully address requests with our current information sources and services.

AHDB currently source Foodservice data through a third party. The data monitors protein performance across the UK Foodservice industry. Access to this data allows AHDB to analyse the sector and the channels that make up Foodservice and monitor the performance of key sector-related products. The information is used, by AHDB to inform the industry on the latest trends and look at potential implications for AHDB sector-related products. The information is used at business meetings/presentations and also in the media in response to requests for market information/commentary.

Lot 1 and lot 2 — we shall only award to 1 supplier for one of these lots.

Lot 1) Proposal to best meet AHDB ‘Core requirements’ specification

Lot 2) Proposal to best meet elements of AHDB ‘Additional requirements’ specification

The contract is for 3 years with the option to extend for a further 12 month period. There will be a break clause after each year for reviews on supplier performance, budget review and agendas.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 11/05/2018
End: 31/03/2022
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2 — AHDB Foodservice Data Consumer Purchase and Use

Lot No: Two

II.2.2)Additional CPV code(s)

72316000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Warwickshire.

II.2.4)Description of the procurement:

Lot 2) Proposal to best meet elements of AHDB ‘Additional requirements’ specification. No budget has been allocated.

For Lot 2 AHDB are at this stage looking for an outline of how an agency propose to get to the measures required, in particular the volume estimate read.

The volume read is a critical requirement, as there is strong industry need to get a measure of the split in sales between grocery retail and the Foodservice market. AHDB have developed an internal model/report that provides such a read at a total protein level using assumptions around portion size, based on FSA portion sizes and the size of the public sector

AHDB are aware that measures such as volume may not be easily calculated and would therefore work closely with the nominated supplier to build a robust model for estimating such data over the course of the contract. Your proposal should clearly outline how much set-up and ongoing servicing time you estimate would be required to run, critically a volume but also a value report by yourselves at a total protein and at a cut and products level along with associated costs. Your proposal should also outline what level of AHDB support would be required in the set up process.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 192 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 11/05/2018
End: 31/03/2022
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.

3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help.

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/11/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 03/11/2017
Local time: 13:00
Place:

AHDB HQ, Stoneleigh Park, Kenilworth, Warwickshire, CV8 2TL.

Information about authorised persons and opening procedure:

Procurement Executives.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Test for issue 32067 en_GB.

VI.4)Procedures for review

VI.4.1)Review body

AHDB
Stoneleigh Park
Kenilworth
CV8 2TL
United Kingdom
E-mail: procurement@ahdb.org.ukInternet address:www.ahdb.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/09/2017

 

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