Forensic Biology Casework Services for Scottish Police

Forensic Biology Casework Services for Scottish Police

The Scottish police authority seek to create a ranked framework agreement for the provision of forensic biology casework services.

United Kingdom-Glasgow: Laboratory services

2018/S 073-162267

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Police Authority
2nd Floor, 1 Pacific Quay
Glasgow
G51 1DZ
United Kingdom
Contact person: Lynsey Melville
Telephone: +44 1786895855
E-mail: procurementtenders@scotland.pnn.police.uk
NUTS code: UKM82

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.publiccontractsscotland.gov.uk/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Police Authority for the Police Service of Scotland with the functions referred to in Section 2 of the Police and Fire Reform (Scotland) Act 2012

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Forensic Biology Casework Services

Reference number: SPACorProc000709

II.1.2)Main CPV code

71900000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Scottish police authority (SPA) seek to create a ranked framework agreement for the provision of forensic biology casework services.

II.1.5)Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Services to be performed at service provider/contractor premises.

II.2.4)Description of the procurement:

It is the intention of the SPA that any contract awarded pursuant to this ITT will be awarded to multiple service providers in the form of a framework agreement.

The SPA is not bound to accept the lowest or any Offer or tender and reserves the right not to award any contract pursuant to this ITT and the procurement process of which it forms part of.

Subject to the requirements of the Public Contracts (Scotland) Regulations 2015 as amended, should the SPA approve the award of a contract, a formal written acceptance will be issued on its behalf to the successful Tendered.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Previous experience / Weighting: 20 %
Quality criterion – Name: Approach and delivery methodology / Weighting: 40 %
Quality criterion – Name: Resourcing and expertise / Weighting: 40 %
Price – Weighting: 50 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend initial 24 month contract for a period of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Tenderer’s must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service, and must confirm if they hold the particular authorisation or memberships.

It is a mandatory requirement of the SPA that, for this contract, the Tenderer is compliant with the Forensic science regular code of practice and conduct and holds accreditation to ISO017025 as provided by UKAS. The Tenderer must hold the relevant accreditation to load to the NDNAD, provided by the NDNAD.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Tenderers are required to have a minimum “general” annual turnover of at least 6 000 000 GBP for the last 2 financial years, and “specific” annual turnover in the business area(s) covered by the contract, of at least 6 000 000 GBP for the last 2 financial years. Where turnover information is not available for the time period requested, the Tenderer will be required to state the date which they were set up or started trading.

Tenderers will be required to demonstrate a liquidity ratio of no less that 0.8.

Tenderers will be required to confirm they already have, or commit to obtain prior to contract commencement, the following levels of insurance:

— Employers (Compulsory) liability insurance — 5 000 000 GBP.

— Public liability insurance — 5 000 000 GBP; and

— Professional indemnity insurance — 2 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Tenderers will be required to provide examples that demonstrate that they have the relevant experience to deliver the services.

Tenderers will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.

Tenderers will be required to demonstrate that they have (or have access to) the appropriate technical facilities, study and research facilities and quality measures to deliver the required services.

Tenderers will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the required services.

Tenderers will be required to confirm that they will allow checks to be conducted on their production and technical capacities and where necessary on the means of study and research facilities available to it and on the quality control measures employed.

Tenderers will be required to confirm their average annual manpower for the last 3 years.

Tenderers will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the service requirements.

Tenderers will be required to confirm that they have the required quality control institute certificates (or from agencies of recognised competence) confirming that products meet the following technical specifications or standards:

It is a mandatory requirement of the SPA that, for this contract, the Service provider is compliant with the Forensic science regular code of practice and conduct and holds accreditation to ISO 17025 as provided by UKAS. If this cannot be provided, bidders will be required to explain why, and to confirm details of other means of proof that can be provided (issuing authority, address, reference of documentation).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

It is a mandatory requirement of the SPA that, for this contract, the Service provider is compliant with the Forensic science regular code of practice and conduct and holds accreditation to ISO 17025 as provided by UKAS. The Service provider must hold the relevant accreditation to load to the NDNAD, provided by the NDNAD.

All service provider personnel responsible for delivering the services must be vetted to the appropriate level prior to contract commencement.

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
Accelerated procedure
Justification:

In accordance with The Public Contracts (Scotland) Regulations (2015), Section 28 (5), the provision of a service provider for forensic biology casework services is now business critical and therefore the accelerated procedure has been applied.

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/04/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 30/04/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The Scottish police authority (SPA) wish to create a ranked framework agreement for the provision of forensic biology casework services.

In accordance with The Public Contracts (Scotland) Regulations (2015), Section 28 (5), the provision of a service provider for forensic biology casework services is now business critical and therefore the accelerated procedure has been applied.

As a minimum requirement, tenderers must meet certain criteria as set out within the ESPD and hold the following accreditations to perform the services:

— Compliance with the Forensic science regular code of practice and conduct,

— Accreditation to ISO 17025 as provided by UKAS,

— Provision of the relevant accreditation to load to the NDNAD, provided by the NDNAD.

The framework agreement will be awarded for two years with the option of a further one year extension.

The estimated contract value is 5 000 000 GBP excluding VAT across the three year term. The anticipated spend for year 1 is 3 000 000 GBP excluding VAT. Any anticipated spend referred to in this Contract notice and ITT is non-committed.

The award criteria and weightings are as below:

Pricing (50 %).

Quality (50 %).

Quality will be assessed by three method statements:

— Previous experience (20 % weighting),

— Approach and delivery methodology (40 % weighting),

— Resourcing and expertise (40 % weighting).

The ITT details the methodology for the evaluation.

The framework agreement will be awarded to the highest scoring tenderer. If 2 or more tenderers obtain the highest total score, the tenderer with the highest score for price will be deemed the winner and awarded the first rank on the framework, and so forth.

Service providers will be required to provide the names and professional qualifications of those staff responsible for delivering the services. Personnel involved in the delivery of the service must also be vetted to the appropriate level. This information will be checked and confirmed by Scottish Government prior to commencement of services.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=538893

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:

There are no anticipated community benefits as a result of this contract as it is not applicable to the services.

(SC Ref:538893).

VI.4)Procedures for review

VI.4.1)Review body

Scottish Police Authority
1 Pacific Quay, 2nd Floor
Glasgow
G51 1DZ
United Kingdom
Telephone: +44 1786896461Internet address:http://www.spa.police.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

13/04/2018

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