Forensic Services Staffordshire Police Authority
To provide a responsive, demand driven healthcare service to detainees, voluntary attendees and where applicable police officers, police staff and contracted persons injured in the course of performing their duty in regard to the detainee, and to victims, primarily of rape or serious sexual assault.
Staffordshire Police Authority
UK-Stafford: health and social work services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Staffordshire Police Authority
Contact point(s): Samantha Willetts, Head of Procurement
For the attention of: Samantha Willetts
ST18 0YY Stafford
Telephone: +44 1785232224
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
West Midlands Police Authority
Police Headquarters, Lloyd House, Colmore Circus Queensway
B4 6NQ Birmingham
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
For the provision of healthcare and forensic services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: The majority of the delivery locations will be in dedicated custody suites or sexual assault referral centres however this may further include any Authority or NHS location or other locations such as scenes of sudden death.
NUTS code UKG,UKG24,UKG23,UKG21,UKG3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
To provide a responsive, demand driven healthcare service to detainees, voluntary attendees and where applicable police officers, police staff and contracted persons injured in the course of performing their duty in regard to the detainee, and to victims, primarily of rape or serious sexual assault. To provide a high quality, efficient, cost effective healthcare and forensic service 24 hours and day 365/366 days per year in accordance with the contract documents.
II.1.6)Common procurement vocabulary (CPV)
85000000, 85100000, 85120000, 85121000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 21 000 000,00 and 23 000 000,00 GBP
II.2.2)Information about options
Description of these options: Inital contract for 36 months (3 years). Option at the sole descretion of the Authority (or novated party such as the Police & Crime Commissioner or NHS) for two periods of up to 12 months each.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
No deposit will be required. Details of guarantee and / or performance bond will be set out in the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
There are no financing conditions. Details of payment arrangements will be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Authorities will require a contract with a legal entity. In the event of a consortium bid, the Authorities would either require the final contract to be with a separate legal entity or a suitable prime contractor (with other organisations acting as sub-contractors).
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details of the conditions will be set out in the contract documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Shall be in accordance with Article 45-48 of the Directives 2004/18/EC and in particularly in accordance with the United Kingdom Regulation 23 of the Public Contracts Regulations 2006 (as amended).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Shall be in accordance with Article 47 of the Directives 2004/18/EC and United Kingdom Regulation 24 of the Public Contracts Regulations 2006.
Minimum level(s) of standards possibly required: Details of the standards will be set out in the contract documents.
Information and formalities necessary for evaluating if the requirements are met:
Shall be in accordance with Article 48 of the Directives 2004/18/EC and United Kingdom Regulation 25 of the Public Contracts Regulations 2006.
Minimum level(s) of standards possibly required:
Details of the standards will be set out in the contract documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
9.8.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
In accordance with Staffordshire Police Authority Contract Standing Orders.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
The Authority may novate this contract to any other body which substantially performs any of the functions that previously had been performed by the Authority including, without limitation to the proposed Police and Crime Commissioner. The Commissioner is due to be elected as of November 2012.
In addition subject to continued Ministerial approval, the legal change mandating the NHS to take over the commissioning of police custody and sexual assault healthcare is likely to occur on or soon after April 2015 and a further novation to the NHS may result.
It is the opinion of the Authorities that TUPE regulations do apply to the current contractors healthcare provision for the West Midlands Police Authority.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
High Court of England and Wales
Royal Courts of Justice Strand
WC2A 2LL London
Telephone: +44 2079477882
Internet address: http://www.justice.gov.uk
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with Public Contracts Regulations 2006 a standstill period of a minimum of 10 calendar days will be applied between communicating the award decision to all unsuccessful suppliers and entering into a contractually binding agreement.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:18.6.2012