Forestry and Arboriculture Services Framework Scotland

Forestry and Arboriculture Services Framework Scotland

Awarding Councils wish to appoint a maximum of six specialist and experienced suppliers per Lot.

United Kingdom-Edinburgh: Forestry services

2019/S 079-190040

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Contact person: Laura van Leeuwen
Telephone: +44 1314693922
E-mail: laura.vanleeuwen@edinburgh.gov.uk
NUTS code: UKM75

I.1)Name and addresses

West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
United Kingdom
Telephone: +44 1506281814
E-mail: cpu@westlothian.gov.uk
Fax: +44 1506281325
NUTS code: UKM78

I.1)Name and addresses

Midlothian Council
Midlothian House, Buccleuch Street
Dalkeith
EH22 1DN
United Kingdom
Telephone: +44 1312707500
E-mail: procurement@midlothian.gov.uk
Fax: +44 1316542797
NUTS code: UKM73

I.1)Name and addresses

East Lothian Council
John Muir House
Haddington, East Lothian
EH41 3HA
United Kingdom
Telephone: +44 1620827827
E-mail: procurement@eastlothian.gov.uk
NUTS code: UKM73

I.1)Name and addresses

Scottish Borders Council
Council Headquarters
Newtown St Boswells
TD6 0SA
United Kingdom
Telephone: +44 1835824000
E-mail: procurement@scotborders.gov.uk
Fax: +44 1835825150
NUTS code: UK

I.1)Name and addresses

Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
United Kingdom
Telephone: +44 3451550000
E-mail: enquiry.procurement@fife.gov.uk
NUTS code: UKM72

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Forestry and Arboriculture Services Framework Agreement

Reference number: CT2677

II.1.2)Main CPV code

77200000

II.1.3)Type of contract

Services

II.1.4)Short description:

Awarding Councils wish to appoint a maximum of six specialist and experienced suppliers per lot to a Framework Agreement to carry out tree works at a variety of locations within participating Council boundaries over the next 4 years.

II.1.5)Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

The City of Edinburgh, East Lothian, Midlothian, Fife and the Scottish Borders Councils

Lot No: 1

II.2.2)Additional CPV code(s)

77230000
77231000
77211300
77211400
77211500
77341000

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

Geographical services in relation to The City of Edinburgh, East Lothian, Midlothian, Fife and the Scottish Borders Councils for Lot 1.

Tree works including emergency works this may cover trimming, felling, maintenance, assessment, replanting.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Cost criterion – Name: Cost / Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2019
End: 31/07/2023
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

West Lothian Council

Lot No: 2

II.2.2)Additional CPV code(s)

77230000
77231000
77211300
77211400
77211500
77341000

II.2.3)Place of performance

NUTS code: UKM78

II.2.4)Description of the procurement:

Geographical services in relation to West Lothian Council for Lot 2.

Tree works including emergency works this may cover trimming, felling, maintenance, assessment, replanting.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Cost criterion – Name: Cost / Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2019
End: 31/07/2023
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Part III: Section A, B, C and D: economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of The Public Contracts (Scotland) Regulations 2015.

Part IV: Selection criteria — B: Economic and financial standing — Question 4B.1 — Tenderers are required to have a minimum “general” annual turnover of 200 000 GBP for the last 2 financial years. Where a tenderer does not have an annual turnover of this value, the Council may exclude the tenderer from the competition or may apply discretion seeking supporting evidence to determine the tenderer’s suitability to proceed in the competition.

Part IV: Selection Criteria — B: Economic and financial standing — Question 4B.4 — Tenderers will be required provide the following information in response to 4B.4:

— current ratio for current year: 1.10,

— current ratio for prior year: 1.10.

The formula for calculating the current ratio is current assets divided by current liabilities. The acceptable range for each ratio is greater than 1.10. Where a current ratio is less than 1.10 the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

Minimum level(s) of standards possibly required:

Part IV: Selection criteria — B: Economic and financial standing — Question 4B.5 — Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

(a) employers (compulsory) liability insurance: 5 000 000 GBP;

(b) public liability insurance: 10 000 000 GBP;

(c) professional indemnity: 2 000 000 GBP.

Where a tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the tenderer from the competition.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Part IV: Selection criteria — D: Quality Assurance Schemes and Environmental Management — Question 4D.1 — It is a mandatory requirement that tendering organisations with more than 5 employees have in place a health and safety policy which is approved at a senior level within the organisation and is reviewed regularly. Bidders should confirm that this condition has been met within the response to this question. Where a bidder does not have a health and safety policy and is required to do so, the Council may exclude the bidder from the competition.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The Framework Agreement will contain a community benefits clause.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 12
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Not applicable.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/05/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 24/05/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Early 2023.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=580267

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Requirement to provide community benefit(s) if more than 50 000 GBP is spent.

(SC Ref:580267)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=580267

VI.4)Procedures for review

VI.4.1)Review body

The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
United Kingdom
Telephone: +44 1314693922Internet address: http://www.edinburgh.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/04/2019