Forestry Maintenance Coventry and Solihull

Forestry Maintenance Coventry and Solihull

The works will be for the provision of all the arboricultural services on behalf of Coventry City Council and Solihull Metropolitan Borough Council needed to maintain the Council’s stock of trees.

United Kingdom-Solihull: Forestry services

2015/S 202-366928

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Solihull Metropolitan Borough Council
Council House, Manor Square
For the attention of: Gary McBean
B91 3QB Solihull
UNITED KINGDOM
E-mail: gary.mcbean@solihull.gov.uk

Internet address(es):

General address of the contracting authority: www.solihull.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Coventry City Council

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CSW/SOL — Forestry Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKG32,UKG33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The works will be for the provision of all the arboricultural services on behalf of Coventry City Council and Solihull Metropolitan Borough Council needed to maintain the Council’s stock of trees. Some of the operations will be scheduled seasonal work, but the larger amount of work will be in response to inspections by the Supervising Officer, complaints and requests from other Council Departments.
The Contractor will be required to provide an emergency call-out service to respond to storm damage and accidents.

II.1.6)Common procurement vocabulary (CPV)

77200000, 77231500, 77231400, 77340000, 77231300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The works will be for the provision of all the arboricultural services needed to maintain the Council’s stock of trees. Some of the operations will be scheduled seasonal work, but the larger amount of work will be in response to inspections by the Supervising Officer, complaints and requests from other Council Departments.
The Contractor will be required to provide an emergency call-out service to respond to storm damage and accidents.
Estimated value excluding VAT: 4 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 5 years with 3 x 5 year options.

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 2 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Bond or Guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As Detailed in the ITT.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As Detailed in the ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As Detailed in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PROJECT – 00003166

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 1.4.2021.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contract is for an initial period of 5 years with options to extend for 3 x 5 years.
The dates detailed within the notice are provided for information purposes and may be subject to change.
The contract value of 4 000 000 GBP is estimated based on 5 years requirement and does not form a contractual commitment.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Solihull MBC will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers or PQQ responses.
This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into.
Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period.
Such additional information should be requested from the address in section I.1).
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the high court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.10.2015

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