Forth Landscape Maintenance Contract 2018 – 2020

Forth Landscape Maintenance Contract 2018 – 2020

This notice is for the procurement of a term contract for annual landscape maintenance works for Forth Housing Association Stock.

United Kingdom-Stirling: Grounds maintenance services

2018/S 011-020806

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Forth Housing Association Limited
4th Floor Wallace House, 17-21 Maxwell Place
Stirling
FK8 1JU
United Kingdom
Contact person: Grahame Cairns
Telephone: +44 1786431924
E-mail: Grahame@forthha.org.uk
Fax: +44 1786445846
NUTS code: UKM77
Internet address(es):Main address: www.forthha.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14003

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://publiccontractscotland.gov.uk
Additional information can be obtained from another address:
Hardies Property & Construction Consultants
The Signature Building, 8 Pitreavie Court
Dunfermline
KY11 4PD
United Kingdom
E-mail: phil.walker@hardies.co.uk
NUTS code: UKM72
Internet address(es):Main address: http://www.hardies.co.uk

Address of the buyer profile: www.forthha.org.uk

Tenders or requests to participate must be submitted electronically via: http://publiccontractscotland.gov.uk

I.4)Type of the contracting authority

Other type: Housing Association

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Forth Landscape Maintenance Contract 2018 – 2020

Reference number: DQ4070

II.1.2)Main CPV code

77314000

II.1.3)Type of contract

Services

II.1.4)Short description:

This notice is for the procurement of a term contract for annual landscape maintenance works for Forth Housing Association Stock. The term shall be for 2 years with an optional 3rd year. The estimated value is GBP 65,000 per annum, excluding VAT.

II.1.5)Estimated total value

Value excluding VAT: 130 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM77
Main site or place of performance:

Stirling and the surrounding urban villages.

II.2.4)Description of the procurement:

This notice is for the procurement of a term contract for annual landscape maintenance works for Forth Housing Association Stock. The term shall be for 2 years with an optional 3rd year. The estimated value is GBP 65,000 per annum, excluding VAT.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40 %
Cost criterion – Name: Cost / Weighting: 60 %

II.2.6)Estimated value

Value excluding VAT: 130 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

A further 12 months extension may be awarded at the association’s discretion.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:

Scoring of ESPD.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Contractor performance in performing the duties as set out in the contract documentation will be monitored by the association’s nominated person/s. Should there be any issues with the contractor’s performance, a meeting will be called in the first instance, followed by formal warnings and eventual termination of contract should performance not raise to an acceptable level.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/02/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 23/02/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

24 months

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information, please visit the Public Contracts Scotland website at: http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=525264

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at: http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:525264).

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=525264

VI.4)Procedures for review

VI.4.1)Review body

Hardies Property & Construction Consultants, St Andrews
Swilken House, 35 Largo Road
St Andrews
KY16 8NJ
United Kingdom
Telephone: +44 1334476469
Fax: +44 1334477779Internet address:www.hardies.co.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/01/2018

 

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