Fostering Partnership for Specialist Placements

Fostering Partnership for Specialist Placements

3 Lots. to provide foster care placements for children and young people with challenging behaviour and/or severe disabilities.

United Kingdom-Winchester: Welfare services for children and young people

2017/S 172-352994

Social and other specific services – public contracts

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Fostering Partnership for Specialist Placements
The Castle, Winchester, Hampshire
Winchester
SO23 8UJ
United Kingdom
Contact person: Karen Wright
Telephone: +44 1962874813
E-mail: karen.wright@hants.gov.uk
NUTS code: UKJ3
Internet address(es):Main address: www.hants.gov.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/hampshire/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/hampshire/aspx/Home

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Fostering Partnership for Specialist Placements.

II.1.2)Main CPV code

85311300 – EA02 – EA12 – EA01 – EA03

II.1.3)Type of contract

Services

II.1.4)Short description:

Hampshire County Council is seeking suitably qualified and experienced Independent Fostering Agencies who are able to provide foster care placements for children and young people with challenging behaviour and/or severe disabilities and/or complex healthcare needs and/or placements with a focus on reunification. The Framework Agreement will be for 4 years. The tender documents are available at https://in-tendhost.co.uk/hampshire/aspx/Home and explain in detail the service requirements and what providers are required to do to submit their tender.

II.1.5)Estimated total value

Value excluding VAT: 14 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Challenging Behaviour

Lot No: 1

II.2.2)Additional CPV code(s)

85311300 – EA02 – EA03

II.2.3)Place of performance

NUTS code: UKJ3

II.2.4)Description of the procurement:

The tender is advertised under the Light Touch Regime using a bespoke process which is described in this section. The tender will be evaluated in accordance with the requirements of The Public Contracts Regulations 2015, and we will treat all submissions in line with the principles of transparency, equal treatment and non-discrimination. The tenders will be assessed on the grounds of the most economically advantageous tender that meets expectations against the tender requirements (also known as MEAT).

Stage 1

Will require the completion of the Tender Questionnaire which will be used to assess eligibility of the provider to perform the Framework Agreement. The responses to the online Fostering Partnership Eligibility Questionnaire will be evaluated first. Submissions which receive a ‘Fail’ at this stage will not be evaluated further.

Providers will be required to explain how they will meet the requirements of the service in providing foster care placements for children and young people presenting with challenging behaviour and Tender Returns will be evaluated in terms of the providers ability to meet the quality criteria and price.

The Tender Return will be evaluated by a tender panel who will give each section of the response a score of either ‘Meets requirements’ score or ‘Does not meet requirements’. For a ‘Meets requirements’ score providers will receive a ‘Pass’, for a ‘Does not meet requirements’ score providers will receive a ‘Fail’. A ‘Does not meet requirements’ submission is one which has left one or more elements of the question unanswered or has provided an answer which does not address the question. Submissions which receive a ‘Does not meet requirements’ score on any of the quality questions will fail the quality assessment and will not proceed to stage 2 of the evaluation. The Council reserves the right to ask Tenderers for clarification where the tender panel is unable to evaluate a part of a tender due to unclear or ambiguous information.

Costs for each of the lots with the cost breakdown will be used to assess the financial competitiveness of the tender. The cost breakdown will be used to understand your pricing structure and the cost of delivering the placement.

The evaluation at stage 1 will be used to shortlist to a minimum of 6 providers per lot. However, we reserve the right to take more providers through to stage 2, where the percentage difference between the sixth provider being shortlisted and those being excluded are less than 2 % these providers will also be included.

Stage 2

At stage 2 providers will be invited to meet with Lead Panel members. The purpose of these meetings is to:

— achieve a greater understanding of the respective positions of the Council and yourselves and to ensure a shared understanding of the cost model;

— allow bidders to discuss and develop their proposed cost model in consultation with the Council.

Providers will be requested to submit final pricing and will be given a week to provide their final price submission. The price submission will account for 100 % of the score. Providers will not be permitted to increase the price quoted at the second stage of the tender by more than 2 % and any increase within the permitted allowance must be justified.

The score will be used to rank providers from the highest score through to the lowest score and the Framework Agreement will be awarded to a minimum of 3 providers per lot.

The Council reserves the right to award the Framework Agreement to fewer than three providers where less than three providers proceed to the final evaluation.

The tender documents that are available at https://in-tendhost.co.uk/hampshire/aspx/Home contain detailed information about the required service and the evaluation of tenders.

II.2.6)Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7)Duration of the contract or the framework agreement

Duration in months: 48

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Severe Disabilities and/or Complex Healthcare Needs

Lot No: 2

II.2.2)Additional CPV code(s)

85311300 – EA12

II.2.3)Place of performance

NUTS code: UKJ3

II.2.4)Description of the procurement:

The tender is advertised under the Light Touch Regime using a bespoke process which is described in this section. The tender will be evaluated in accordance with the requirements of The Public Contracts Regulations 2015, and we will treat all submissions in line with the principles of transparency, equal treatment and non-discrimination. The tenders will be assessed on the grounds of the most economically advantageous tender that meets expectations against the tender requirements (also known as MEAT).

Stage 1

Will require the completion of the Tender Questionnaire which will be used to assess eligibility of the provider to perform the Framework Agreement. The responses to the online Fostering Partnership Eligibility Questionnaire will be evaluated first. Submissions which receive a ‘Fail’ at this stage will not be evaluated further.

Providers will be required to explain how they will meet the requirements of the service in providing foster care placements for children and young people with severe disabilities and complex healthcare needs and Tender Returns will be evaluated in terms of the providers ability to meet the quality criteria and price.

The Tender Return will be evaluated by a tender panel who will give each section of the response a score of either ‘Meets requirements’ score or ‘Does not meet requirements’. For a ‘Meets requirements’ score providers will receive a ‘Pass’, for a ‘Does not meet requirements’ score providers will receive a ‘Fail’. A ‘Does not meet requirements’ submission is one which has left one or more elements of the question unanswered or has provided an answer which does not address the question. Submissions which receive a ‘Does not meet requirements’ score on any of the quality questions will fail the quality assessment and will not proceed to stage 2 of the evaluation. The Council reserves the right to ask Tenderers for clarification where the tender panel is unable to evaluate a part of a tender due to unclear or ambiguous information.

Costs for each of the lots with the cost breakdown will be used to assess the financial competitiveness of the tender. The cost breakdown will be used to understand your pricing structure and the cost of delivering the placement.

The evaluation at stage 1 will be used to shortlist to a minimum of 6 providers per lot. However, we reserve the right to take more providers through to stage 2, where the percentage difference between the sixth provider being shortlisted and those being excluded are less than 2 % these providers will also be included.

Stage 2

At stage 2 providers will be invited to meet with Lead Panel members. The purpose of these meetings is to:

— achieve a greater understanding of the respective positions of the Council and yourselves and to ensure a shared understanding of the cost model;

— allow bidders to discuss and develop their proposed cost model in consultation with the Council.

Providers will be requested to submit final pricing and will be given a week to provide their final price submission. The price submission will account for 100 % of the score. Providers will not be permitted to increase the price quoted at the second stage of the tender by more than 2 % and any increase within the permitted allowance must be justified.

The score will be used to rank providers from the highest score through to the lowest score and the Framework Agreement will be awarded to a minimum of three providers per lot. The Council reserves the right to award the Framework Agreement to fewer than 3 providers where less than three providers proceed to the final evaluation.

The tender documents that are available at https://in-tendhost.co.uk/hampshire/aspx/Home contain detailed information about the required service and the evaluation of tenders.

II.2.6)Estimated value

Value excluding VAT: 1 300 000.00 GBP

II.2.7)Duration of the contract or the framework agreement

Duration in months: 48

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Reunification (Placement with focus on)

Lot No: 3

II.2.2)Additional CPV code(s)

85311300 – EA02 – EA03

II.2.3)Place of performance

NUTS code: UKJ3

II.2.4)Description of the procurement:

The tender is advertised under the Light Touch Regime using a bespoke process which is described in this section. The tender will be evaluated in accordance with the requirements of The Public Contracts Regulations 2015, and we will treat all submissions in line with the principles of transparency, equal treatment and non-discrimination. The tenders will be assessed on the grounds of the most economically advantageous tender that meets expectations against the tender requirements (also known as MEAT).

Stage 1

Will require the completion of the Tender Questionnaire which will be used to assess eligibility of the provider to perform the Framework Agreement. The responses to the online Fostering Partnership Eligibility Questionnaire will be evaluated first. Submissions which receive a ‘Fail’ at this stage will not be evaluated further.

Providers will be required to explain how they will meet the requirements of the service in providing foster care placements which focus on the reunification of children and young people to their family home and Tender Returns will be evaluated in terms of the providers ability to meet the quality criteria and price.

The Tender Return will be evaluated by a tender panel who will give each section of the response a score of either ‘Meets requirements’ score or ‘Does not meet requirements’. For a ‘Meets requirements’ score providers will receive a ‘Pass’, for a ‘Does not meet requirements’ score providers will receive a ‘Fail’. A ‘Does not meet requirements’ submission is one which has left one or more elements of the question unanswered or has provided an answer which does not address the question. Submissions which receive a ‘Does not meet requirements’ score on any of the quality questions will fail the quality assessment and will not proceed to stage 2 of the evaluation. The Council reserves the right to ask Tenderers for clarification where the tender panel is unable to evaluate a part of a tender due to unclear or ambiguous information.

Costs for each of the lots with the cost breakdown will be used to assess the financial competitiveness of the tender. The cost breakdown will be used to understand your pricing structure and the cost of delivering the placement.

The evaluation at stage 1 will be used to shortlist to a minimum of 6 providers per lot. However, we reserve the right to take more providers through to stage 2, where the percentage difference between the sixth provider being shortlisted and those being excluded are less than 2 % these providers will also be included.

Stage 2

At stage 2 providers will be invited to meet with Lead Panel members. The purpose of these meetings is to:

— achieve a greater understanding of the respective positions of the Council and yourselves and to ensure a shared understanding of the cost model;

— allow bidders to discuss and develop their proposed cost model in consultation with the Council.

Providers will be requested to submit final pricing and will be given a week to provide their final price submission. The price submission will account for 100 % of the score. Providers will not be permitted to increase the price quoted at the second stage of the tender by more than 2 % and any increase within the permitted allowance must be justified.

The score will be used to rank providers from the highest score through to the lowest score and the Framework Agreement will be awarded to a minimum of three providers per lot. The Council reserves the right to award the Framework Agreement to fewer than 3 providers where less than three providers proceed to the final evaluation.

The tender documents that are available at https://in-tendhost.co.uk/hampshire/aspx/Home contain detailed information about the required service and the evaluation of tenders.

II.2.6)Estimated value

Value excluding VAT: 1 700 000.00 GBP

II.2.7)Duration of the contract or the framework agreement

Duration in months: 48

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

Providers are required to have a current Ofsted Judgement of Good or above. Providers who do not meet this criteria will be excluded prior to the evaluation of the price schedule and tender return document.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please refer to the procurement documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Form of procedure

Procedure involving negotiations

IV.1.3)Information about framework agreement

The procurement involves the establishment of a framework agreement

IV.1.10)Identification of the national rules applicable to the procedure:

Information about national procedures is available at: http://www.legislation.gov.uk/uksi/2015/102/contents/made

IV.1.11)Main features of the award procedure:

This Framework Agreement is being tendered using the Light Touch Regime and is therefore a bespoke procurement process including:

Stage 1:

Eligibility Questionnaire;

Tender Return including price submission and quality assessment; and

Stage 2:

Price negotiation.

The Tender Documents that are available at https://in-tendhost.co.uk/hampshire/aspx/Home contain detailed information in respect of the process describing the stages and the evaluation of tenders.

IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 06/10/2017
Local time: 11:00

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

Section VI: Complementary information

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Hampshire County Council
The Castle, Winchester, Hampshire
Winchester
SO23 8UJ
United Kingdom
Telephone: +44 1962874813Internet address:www.hants.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

As set out in the Public Contracts Directive 2014/24/EU of the European parliament and of the Council.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/09/2017

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