Framework Agreement for Art Transportation Services on behalf of The National Gallery and National Portrait Gallery

Framework Agreement for Art Transportation Services on behalf of The National Gallery and National Portrait Gallery

Contractors are responsible for the safe packing and transport of the works of art, provision of road and air transport services and import / export customs.

UK-London: Storage and retrieval services

2013/S 019-028428

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The National Gallery and National Portrait Gallery
The National Gallery Trafaglar Square London and National Portrait – St Martin’s Place London
Contact point(s): NG Contracting and Procurement
For the attention of: David Addington or Lea Violini
WC2N 5DN and WC2H 0HE London
UNITED KINGDOM
Telephone: +44 2077475823
E-mail: contractingandprocurement@ng-london.org.uk

Internet address(es):

General address of the contracting authority: http://www.nationalgallery.org.uk/

Further information can be obtained from: The National Gallery
Trafalgar Square, London
Contact point(s): Claire Hallinan – Senior Registrar
For the attention of: Claire Hallinan
WC2N 5DN London
UNITED KINGDOM
Telephone: +44 2077472474
E-mail: Claire.Hallinan@ng-london.org.uk
Internet address: http://www.nationalgallery.org.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Framework Agreement for Art Transportation Services on behalf of The National Gallery and National Portrait Gallery.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 20: Supporting and auxiliary transport services
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 4 000 000 and 6 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
Framework agreement for high specification transportation services for works of art from private and institutional lenders both within the UK, Europe and abroad. Contractors are responsible for the safe packing and transport of the works of art, provision of road and air transport services and import / export customs.
The framework agreement award will have a maximum of 5 economic operators.
The service will also require an ability to provide museum specification cases and high security, environmentally controlled warehousing.
The National Gallery accounts for approximately 70 % of the contract value.
II.1.6)Common procurement vocabulary (CPV)

63121000, 63122000, 63520000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent company guarantee or performance bond maybe required depending on the financial status of the economic operator.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If a consortium, 1 member will be required to accept prime contractor responsibility for the other member (s). A consortium maybe required to form a legal entity with the appropriate parent company guarantees as a condition of the contract. All sub-contractors will be the responsibility of the legal entity awarded the contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The personal situation of the economic operator, plus addtional information and formalities will be necessary for the evaluation of the minimum economic, financial and technical capacity required.
Bidders should register their interest by emailing contractingandprocurement@ng-london.org.uk. Following receipt, a Pre-Qualification Questionnaire (PQQ) will be sent to all organisations that have expressed an interest by the prescribed deadline.

In view of the nature of the performance obligations that are likely to be required from suppliers, applicants will be required to demonstrate that they are of requisite ability and technical capacity. Bidders shalll demonstrate that the supplier, its directors or any other person who has powers of representation, decision or control is not guilty of an offence listed in Regulations 23 (1) of the Public Contracts Regulations.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Economic operators must be in a sound financial position to participate in procurement activity of this size as set out in Regulation 24 of the Public Contracts Regulations 2006 (SI 2006.No.5).
Minimum level(s) of standards possibly required: See Pre-Qualification Questionnaire (PQQ).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Economic operators will need to be able to demonstrate technical and professional ability and must possess a successful track record of providing similar services to those listed above as set out in Regulation 25 of the Public Contracts Regulations 2006 (SI 2006.No.5).
Minimum level(s) of standards possibly required:
See Pre-Qualification Questionnaire
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 12
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
6.2.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Trustees Of The National Gallery and Trustees Of the National Portrait Gallery
The National Gallery – Trafalgar Square, London National Portrait Gallery – St Martins Place, London
WC2N 5DN & WC2H 0HE London
UNITED KINGDOM
Telephone: +44 2077475823

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The National Gallery and National Portrait Gallery will incorporate the option to seek a further de-briefing, at the point when the framework award is notified to the unsuccessful tenderers. Such addtional information should be requested from the address in Section VI.4.1 of this notice. A de-briefing will be offered by the contracting authority within 15 calender days, from the point of receiving the request from the economic operator. If after this de-briefing the economic operator wishes to then appeal regarding the award of the framework agreement, the UK Public Contracts Regulations 2206 (SI 2206 No.5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach; to take action under the provisions of this law. Any such action must be brought promptly, generally within 30 days to seek the award to be set aside or within 3 months to seek damages. If successful the court may order the contract ineffective and may set aside the contract and / or award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Trustees Of The National Gallery and Trustees Of The National Portrait Gallery
The National Gallery – Trafalgar Square, London National Portrait Gallery – St Martins Place, London
WC2N 5DN & WC2H 0HE London
UNITED KINGDOM
Telephone: +44 2077475823

VI.5)Date of dispatch of this notice:23.1.2013

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